[HISTORY: Adopted by the Town Board of the Town of Stanford 12-14-2023 by L.L. No.
6-2023. Amendments noted where applicable.]
New York General Municipal Law § 103 provides the
Town of Stanford Town Board with the authority to award purchase contracts,
including contracts for service work, on the basis of best value provided
the Town Board first enacts a local law providing such authority.
The Town Board has determined that providing such authorization will
give the Town Board greater flexibility to consider factors such as
lower cost of maintenance, durability, higher quality and longer product
life and therefore it is in the best interests of the Town to enact
such a local law providing such authority.
This chapter is enacted pursuant to § 103 of the New
York General Municipal Law.
The Town Board may award purchase contracts, including contracts
for services, on the basis of "best value," as that term is defined
in § 163 of the New York State Finance Law. All awards based
on best value shall require Town Board approval.
The provisions of this chapter apply to Town purchase contracts,
including contracts for services involving an expenditure of more
than $20,000, but excluding purchase contracts necessary for the completion
of a public works contract pursuant to Article 8 of the New York Labor
Law and any other contract that may in the future be excluded under
New York State Law from the best value option. If the dollar thresholds
of the New York General Municipal Law § 103 are increased
or decreased in the future by the New York State Legislature, the
dollar thresholds set forth herein shall be deemed simultaneously
amended to match the new General Municipal Law thresholds.
Goods and services procured and awarded on the basis of best
value are those that the Town Board determines optimize quality, cost
and efficiency among responsive and responsible bidders or offerors.
The determination shall be based on an objective and quantifiable
analysis of clearly described and documented criteria as they apply
to the rating of bids or offers. The criteria may include, but shall
not be limited to, any or all of the following: cost of maintenance;
proximity to the contractors; durability; longer product life; product
performance criteria; and quality of craftsmanship.
Whenever any contract is awarded on the basis of best value
instead of lowest responsible bidder, the basis for determining best
value shall be thoroughly and accurately documented.
Any inconsistent provisions of the Town's procurement policy,
as adopted prior to the effective date of this chapter by resolution
of the Town Board, shall be deemed superseded by the provisions of
this chapter.
