A.
The
purpose of this chapter is to set forth comprehensive procurement
procedures for the purchase of supplies, materials, equipment, and
services, including construction and capital improvements, required
by any department of the city, to define purchasing authority levels,
to establish bidding regulations, and to provide for the sale or disposal
of surplus supplies or equipment.
B.
These
procurement procedures are adopted in order to establish an efficient
process for the purchase of supplies, services, and equipment; to
secure supplies, services, and equipment for the city at the lowest
possible cost commensurate with the quality needed; to exercise positive
financial control over purchases; to clearly define authority for
the purchasing function; and to assure the quality of purchases. These
procedures enable the finance department to coordinate the city's
procurement processes, and to establish a system of controls for the
efficient use and expenditure of public funds.
(Ord. 808 § 2, 2019)
Except as specified in this section, all terms will be as defined
by the Public Contract Code as they relate to cities.
means the California Uniform Construction Cost Accounting
Commission created by Division 2, Part 3, Chapter 2, Article 2 of
the California Public Contract Code (commencing with Section 22010).
means all types of city agreements, regardless of what they
may be called, for the procurement of supplies, services, equipment,
or materials, including construction of public projects.
means any agency, commission, board or department created
by the city which requires supplies, services, equipment, or materials
pursuant to this chapter and is empowered to expend public funds for
the acquisition of property.
means a contract which the city enters into without a competitive
process.
means procured items which are maintained on inventory as
fixed assets. These items are durable and have a fixed, predetermined
life expectancy.
is defined as any plant, building, structure, ground facility,
utility system, subject to the limitation found in subsection 3 of
the definition for "Public project," real property, streets and highways,
or other public work improvement.
means with the city's own employees.
means the documents, including those attached or incorporated
by reference, utilized for soliciting bids.
means a person who regularly maintains a place of business
in Del Norte County and who also maintains a business license with
the city of Crescent City.
means services not constituting professional services or
public projects, but including maintenance work.
means an individual, corporation, company, partnership, joint
venture or any other legal entity with the authority to contract with
the city.
means a contract entered into by means of placing a purchase
order against an existing contract of another public agency.
means the buying, purchasing, renting, leasing or other acquisition
of supplies, equipment, or materials. It also includes the definition
of requirements (specifications), the selection and solicitation of
sources, the preparation and award of a contract, and the administration
of the contract.
means services, other than services constituting public projects,
performed by specially trained persons or firms in a professional
occupation, including, but not limited to, services in connection
with financial, economic, accounting, auditing, architectural, engineering,
planning, legal, administrative, or other matters involving advanced
or specialized knowledge, expertise, or training gained by formal
studies.
is defined as any of the following:
Construction, reconstruction, erection, renovation, improvement,
demolition, and repair work involving any city-owned, leased, or operated
facility;
Painting or repainting of any city-owned, leased, or operated
facility;
In the case of a city-owned utility system, "public project"
includes only the construction, erection, improvement, or repair of
dams, reservoirs, power plants, and electrical transmission lines
of two hundred thirty thousand volts and higher.
does not include "maintenance work," which term includes:
Routine, recurring, and usual work for the preservation or protection
of any publicly owned or operated facility for its intended purposes;
Minor repainting;
Resurfacing of streets and highways at less than one inch;
Landscape maintenance, including mowing, watering, trimming,
pruning, planting, replacement of plants, and servicing of irrigation
and sprinkler systems; and
Work performed to keep, operate, and maintain publicly owned
water, power, or waste disposal systems, including, but not limited
to, dams, reservoirs, power plants, and electrical transmission lines
of two hundred thirty thousand volts and higher.
means a legally binding document between the city and a vendor
that details the items the city agrees to purchase and the price of
those items.
means a person who has demonstrated the attribute of trustworthiness,
as well as quality, fitness, capacity and experience to satisfactorily
perform the contract.
means a person who has submitted a quotation or bid which
conforms in all material respects to the requirements set forth in
the solicitation, request for proposals, or invitation for bids.
means property, including, but not limited to, materials,
required to perform a department's functions. Supplies can be office
supplies or departmental supplies.
(Ord. 808 § 2, 2019)
A.
The
director of finance is authorized to award contracts in an amount
not to exceed ten thousand dollars.
B.
The
city manager is authorized to award contracts in an amount not to
exceed sixty thousand dollars.
C.
Contracts
for an amount greater than sixty thousand dollars must be approved
by the city council.
D.
Any
amendment or change order that would increase the total contract amount
above any threshold stated in this section must comply with the contract
approval authority applicable to the increased total contract amount.
(Ord. 808 § 2, 2019)
A.
The
city is committed to environmentally preferable practices in obtaining
goods and services when appropriate. Environmentally preferable goods
and services utilize environmentally preferable products when practical
and appropriate.
B.
"Environmentally
preferable product" means a product that meets any of the following
criteria:
1.
Is
durable, repairable, reusable, recyclable, or uses recycled materials;
2.
Has
minimal packaging, toxic content, or chemical hazard potential;
3.
Is
resource or energy efficient in any or all phases of its manufacture,
use, or disposal; or
4.
Its
use or disposal minimizes or eliminates the city's potential environmental
liability.
(Ord. 808 § 2, 2019)
