A. 
Purpose and Intent. The purpose and intent of this chapter is to allow elected officers, candidates, commissioners, committees, and other persons required to file campaign disclosure statements, reports, forms or other documents required by the Political Reform Act or the Fair Political Practices Commission Regulations to efficiently file such records electronically using the city's approved electronic filing system and to promote public transparency by facilitating review and inspection of said records by members of the general public and other interested parties, using an electronic filing system that ensures the integrity of the data transmitted through the implementation of various safeguards against efforts to tamper with, manipulate, alter, or subvert the data.
B. 
Electronic Filing. Any elected officer, candidate, commissioner, committee, or other person required to file campaign disclosure statements, reports, forms or other documents required under the Political Reform Act or the Fair Political Practices Commission Regulations shall file such records online or electronically using the city's approved electronic filing system.
C. 
No Filing Fees. No filing fee is required for the electronic filing of any of the statements, reports, forms or other documents covered by this chapter.
D. 
Exemption From Electronic Filing. Pursuant to Government Code Section 84615(a) officers, candidates, committees or persons who receive less than $2,000 in contributions and makes less than $2,000 in expenditures in a calendar year shall be exempt from the electronic filing requirements set forth in this chapter.
E. 
Standardized Record Formats. Filers shall file any required statements, reports, forms and other documents covered by this chapter in the standardized record format developed by the California Secretary of State that are compatible with the Secretary of State's system for receiving online or electronic filings.
F. 
Original Filings. If an original statement, report, form or other document required under the Political Reform Act or the Fair Political Practices Commission Regulations is required to be filed with the California Secretary of State with a duplicate or copy filed with the City Clerk, the filer may, but is not required to, file a copy of the same electronically using the city's approved electronic filing system.
G. 
Duplicates. Any elected officer, candidate, commissioner or committee or person who has electronically filed a statement, report, form or other document covered by this chapter using the city's electronic filing system is not required to file a duplicate copy of that document in paper format with the city clerk.
H. 
Sign Under Penalty of Perjury. All statements, reports, forms or other documents covered by this chapter shall be signed by the respective filer under penalty of perjury pursuant to Section 81004 of the Government Code.
I. 
Filing Confirmation. The city clerk will issue an electronic confirmation that notifies the filer of the date and time his or her statement, report, form or other document was filed electronically. The date of filing for any records filed online shall be the day that it is received by the city clerk. The city clerk will also notify the filer of the method by which the filer may view and print any related data received by the city clerk.
J. 
Technical Difficulties. If the electronic filing system is not capable of accepting a record due to technical difficulties, the filer shall timely file the record in paper format with the city clerk, unless otherwise directed by the city clerk.
K. 
Public Disclosure and Inspection. The contents of any statements, reports, forms or other documents covered by this chapter which have been electronically filed pursuant will be made available on the city's webpage in an easily understood format that provides the greatest public access. Any data related to any of the electronically filed records will be made available free of charge for public viewing and inspection as soon as possible after receipt of any request to view and inspect said records. The records made available on the city's webpage will be redacted to remove street names and building numbers associated with the addresses of any persons or representatives and bank account numbers identified in any electronically filed records.
(Ord. 1002, 10/17/2023)
The following definitions apply for the purposes of this chapter.
"Candidate"
means a candidate, as that phrase is defined in Section 82007 of the Government Code, as may be amended from time to time, for any city elective office for any general, special or recall election.
"Committee"
has the meaning set forth in Section 82013 of the Government Code, as may be amended from time to time.
"Contribution"
has the meaning set forth in Section 82015 of the Government Code, as may be amended from time to time.
"Electronic filing system"
means the electronic online filing and data storage system provided for by the city clerk for campaign statements, reports, forms, or other documents filed pursuant to Government Code Section 81000 et seq.
"Person"
has the meaning set forth in Section 82047 of the Government Code, as may be amended from time to time.
"Statements"
means any statements, reports, forms or other documents required by Government Code Chapter 4 - Political Reform Act (Section 81000 et seq.), as may be amended from time to time.
(Ord. 1002, 10/17/2023)
The city clerk's office will maintain, for a period of at least 10 years commencing from the date filed, a secured, official version of each statement filed on the city's electronic filing system, which shall serve as the official version of that record for purpose of audits and any other legal purpose.
(Ord. 1002, 10/17/2023)
The city clerk is authorized to adopt such administrative policies and procedures as deemed necessary by the city clerk to implement the provisions of this chapter.
(Ord. 1002, 10/17/2023)