This Article describes the review procedures required to make final decisions regarding applications for ministerial actions, administrative actions, and legislative actions, and to provide for appeals from aggrieved persons or parties.
(Ord. 23-1400)
A. 
Staff Coordination. The Director shall be responsible for coordinating applications and the decision-making procedures required by this Title.
B. 
Consolidation. The applicant shall be provided with the opportunity to apply for all permits necessary for a development project at one time, in accordance with ORS 227.175(2) , "consolidated procedure." The consolidated application shall be processed under the most stringent procedure required for any part of the development proposal. The consolidated application will be subject to the time limitations specified in this Article.
C. 
Permits. No permit for a proposed use shall be issued until a final decision has been made approving or conditionally approving a completed application. The issuance of a permit shall conform with the regulations of this Title and any conditions of approval.
Applicants for administrative, quasi-judicial, or legislative actions shall be required to participate in a preapplication conference with the Director prior to submitting an application. The purpose of the conference is to:
A. 
Review for Consistency. Ensure that the application is consistent with the substantive and procedural requirements of this Title and the applicable elements of The Comprehensive Plan.
B. 
Exchange Information. Provide for an exchange of information regarding all procedural matters relevant to the processing of the respective application and to identify policies and regulations that create opportunities or pose significant constraints for the proposed development.
C. 
Describe Applicant's Responsibilities. Provide a description of applicant's responsibilities and the type and level of information which will be required from the applicant to enable the reviewing authority to act on the request.
(Ord. 23-1400)
Applicants participating in the pre-application process (referred to as site team review) shall provide all information required in the code for the type of land use review sought. One electronic copy of the application and site plan are required.
(Ord. 23-1400)
Application for ministerial, administrative, and legislative actions shall be made on forms provided by the Director, comply with all applicable sections of this Title, and, where applicable, meet the following criteria:
A. 
Acceptance. All applications shall be accepted by the Department during normal working hours, and date stamped on the day received in the Department office.
B. 
Completeness. An application shall be considered complete when it contains the information required by this Title, addresses the appropriate criteria for review and approval of the request, and is accompanied by the required fee, unless waived by the City Council per Section 10.1.120: Fees. Complete applications shall be signed and dated by the Director.
C. 
Commission or Council Initiated Actions. The Council or Commission may initiate a ministerial, planning, or legislative action by a duly adopted motion which designates the appropriate City department to complete and file the application. The City Manager shall waive application fees for City projects on City-owned property or in the public right-of-way without resolution or other approval of the City Council.
D. 
Resubmittal of Applications. Applications which are denied, or denied on appeal, shall not be eligible for resubmittal for 1 year of date of denial, unless evidence is submitted which, in the opinion of the Director, demonstrates that conditions, the application, or the project design have changed to the extent that further consideration is warranted.
E. 
Applications for Planning Actions. A planning action may be initiated by the Director, the Commission, the Council, or at the request of the applicant. A complete application shall be submitted to the Department in order to initiate a planning action.
1. 
Complete applications shall include:
a. 
The name and address of the applicant(s) and recorded land owner(s).
b. 
The County Assessor's property description—Township, range, section, and tax lot(s).
c. 
All of the information required by this Title for the specific action requested.
d. 
An application form completely filled out and signed by one or more of the property owners for which the action is being requested.
2. 
The Director shall review each application for completeness, notify the applicant of exactly what information is missing within 30 days of receipt of application, and allow the applicant to submit the missing information. The application shall be considered complete for processing when the Director receives the missing information. If the applicant refuses to submit the missing information, the application shall be deemed complete on the 31st day after the application was first received, in accordance with ORS 227.178(2) , "Final action on certain applications required within 120 days."
3. 
Once an application has been accepted as complete, any revisions to the application proposed by the applicant shall be regarded as a new application, restarting the procedure in paragraph 2 above. New applications which result from revisions or modifications to applications previously considered complete may require additional filing fees per the provisions of Section 10.1.120: Fees.
F. 
Applications for Legislative Actions. A legislative action may be initiated by the Director, the Historic Landmarks Commission, the Planning Commission, the Council, or at the request of an applicant or resident of the City.
1. 
Complete applications shall include:
a. 
The name and address of the applicant(s), and, if applicable, the name and address of recorded land owner(s).
b. 
Where applicable, the County Tax Assessors property description—Township, range, section, tax lot(s).
c. 
A brief description of any applicable Comprehensive Plan policies, Statewide Planning Goals, Oregon Administrative Rules and Oregon Revised Statutes.
d. 
Other information as specifically required by this Title.
e. 
Signature of applicant(s), and where applicable, signature of recorded land owner(s) or their authorized agent.
2. 
The provisions concerning application completeness in subsections E.2 and E.3 of this section shall apply. Legislative actions are processed under Section 10.3.020.060, including public hearings under Section 10.3.020.070 and appeals under Section 10.3.020.080.
G. 
Plans by Professionals Required. Unless waived by the Director, applications for multifamily, mixed-use, and nonresidential developments shall include a site plan drawn by an architect, surveyor, engineer, or other professional person licensed by the State of Oregon to prepare plans.
(Ord. 23-1400; Ord. 26-1424, 1/12/2026)