City of Marshfield, WI Committees

[Code 1982, § 2.10; Ord. No. 1063, 11-22-2005; Ord. No. 1074, 8-22-2006; Ord. No. 1085, 10-10-2006; Ord. No. 1107, 7-24-2007; Ord. No. 1160, 9-8-2009; Ord. No. 1172, 1-12-2010; Ord. No. 1243, 3-12-2013; Ord. No. 1243, 4-12-2013; Ord. No. 1274, 4-22-2014; Ord. No. 1296, 3-10-2015; Ord. No. 1297, 3-24-2015; Ord. No. 1301, 5-26-2015; Ord. No. 1348, 5-9-2017; Ord. No. 1375, 2-27-2018; Ord. No. 1404, 4-9-2019; Ord. No. 1405, 4-23-2019; Ord. No. 1411, 6-25-2019; Ord. No. 1437, 7-28-2020; Ord. No. 1484, 11-22-2022; amended 4-23-2024 by Ord. No. 1509; 6-25-2024 by Ord. No. 1513]

Appointment. The following committees shall be appointed by the Mayor at the organizational meeting in April of each year. All appointments shall be for a term of three years, except for alderpersons whose terms shall be for one year, commencing on May 1 of each year, subject to confirmation by the Council. All vacancies for an unexpired term on any such committee shall be filled in the same manner as the appointment for a full term. All appointments shall be subject to the residency requirements provided for in Section 2-88 of the Municipal Code.

(1)

Board of Public Works. The Board of Public Works shall be composed of five alderpersons, who are not also serving on the finance, budget and personnel committee. The Director of Public Works or his designee shall act as nonvoting secretary. It shall be the duty of the board, under the direction of the Council, to superintend all public works and keep the streets, alleys, sewers and public works and places in repair. The Board of Public Works shall perform the duties prescribed, as applicable, in § 62.14 Wis. Stats. and shall in addition recommend all actions necessary or proper in connection with the management, supervision, improvement and operation of the City Cemetery, including a schedule of charges to be made for lots therein. The committee shall make such additional regulations for the government and operation of portions thereof and the care of graves, both annual and perpetual, as the committee deems advisable and necessary. Such regulations, after approval by the Council and publication in the official newspaper, shall have the force of law.

(2)

Finance, Budget and Personnel Committee. This committee shall be composed of five alderpersons who are not also serving on the Board of Public Works. The City Clerk or designee shall serve as nonvoting secretary. This committee, or its designee, shall examine all bills against the City, except those bills over which some other body has lawful jurisdiction, and except those claims arising outside of the ordinary course of business operations of the City, but this committee shall recommend such bills for payment. The committee also shall supervise all debt issues; shall supervise all leases of City facilities between the City and other parties; shall supervise all insurance carried by the City; shall have general supervision of the employment and dismissal of all City employees subject to the recommendation of the departments concerned and the approval of The council; and shall have such other duties as may, from time to time, be designated by the Council.

(3)

Judiciary and License Committee. This committee shall be composed of three alderpersons. The Mayor shall also appoint an alderperson as an alternate member of the committee, subject to confirmation of the Council. The alternate shall act, with full power, only when a member of the committee is absent. The City Clerk or designee shall serve as nonvoting secretary. This committee shall investigate and recommend for payment or disallowance all claims against the City other than the regular bills and claims received in the ordinary course of the City's business operations; shall conduct the investigation for and shall recommend the issuance or rejection of all licenses granted by the City, except as otherwise wise specifically provided by law or ordinance; This committee shall also have general supervision of the preparation of all charter ordinances proposed for adoption by the Council unless otherwise designated by the Council.

(4)

Airport Committee. This committee shall be composed of five members, one of whom shall be an alderperson, appointed by the Mayor and confirmed by the Council to a one-year term at the organizational meeting in April of each year. The remaining members shall be appointed in April to staggered terms. The Airport Manager shall serve as nonvoting secretary. Jurisdiction for the construction, improvement, equipment, maintenance and operation of the municipal airport and authority to adopt regulations, fees and charges, is hereby vested in the Airport Committee, subject to the approval of the Council.

(5)

Parks, Recreation and Forestry Committee. This committee shall be composed of seven members, one of whom shall be an alderperson six others who shall be citizen members. The members shall serve three-year terms, with two members being appointed each year, except that the alderperson member shall serve a term of one year at a time. The Parks and Recreation Director shall serve as an ex officio member, and the Director shall also serve as secretary to the committee. The committee shall be responsible for formulating policies and general regulations for all City parks, including Wildwood Zoo, 2^nd Street Community Center, Oak Avenue Community Center, pedestrian/bicycle trails and other City facilities as provided further in Chapter 21 of this Code.

(6)

Committee on Aging. This committee shall be composed of seven members, one of whom shall be an alderperson, one member shall be a citizen at large and one member shall be designated a representative of the Marshfield Senior Citizen Council. Functions of the committee are as follows:

(a)

To advise the Council regarding overall aging issues within the City, including seniors' programs and proposed usage of municipal senior facilities and to encourage community seniors to become more involved in aging issues.

(b)

To examine the need for future community services and programs for the older adult and to assist in the development of such services and programs as established to be necessary and desirable for the citizenry of Marshfield.

(c)

To gather and disseminate information regarding services, programs and facilities available.

(d)

To encourage and foster the development of programs for older adults by civil, religious, fraternal and other interested groups.

(e)

To provide coordination between local programs for the elderly and state and national programs for the aging.

(7)

Emergency Management Committee. The Emergency Management Committee shall be as provided in Chapter 7 of this Code.

(8)

Cable TV. Repealed.

(9)

Committee on Health. Repealed.

(10)

Committee on Youth. Repealed.

(11)

Sustainable Marshfield Committee: Repealed.

(12)

Housing Rehabilitation Committee. This committee shall be composed of five members, one of whom shall be an alderperson, one member representing local businesses, one member representing local lending institutions, and two members at large. Members shall be appointed by the Mayor and approved by the Common Council for two-year terms to run concurrent with the term of the Mayor. The committee shall administer the Community Development Block Grant Housing Program to insure compliance with all regulations related to the program and with the City's contracts with the Department of Administration. The responsibilities of the committee include:

(a)

Establish and adopt procedures and guidelines for implementation of the program;

(b)

Oversee CDBG Program compliance;

(c)

Timeliness and Expenditures - monitor financial balances of both project and administrative funds to ensure the community is being active with the funds;

(d)

Provide outreach material throughout the community, which will include information about the program as well as eligibility criteria;

(e)

Setting priorities on how the fund will be distributed including funds for emergency projects;

(f)

Evaluate rent limits for rental projects - monitor to assure the amounts are correct for the City;

(g)

Review potential conflict of interest loan application(s) and ensure compliance with Conflict of Interest policy;

(h)

Review of appeals submitted by applicants to the program.

(i)

Schedule meetings as needed to fulfill the committee responsibilities set forth above.

(13)

(Reserved)

(14)

Communications Committee.

(a)

Duties. To provide beneficial input and feedback to the Communications Director on every aspect of the City’s communication efforts, including, but not limited to: cable television, website, social media, and all other methods of communicating with the City’s residents and stakeholders. The Committee shall act in an advisory capacity only, and its main goal is to help promote ways to effectively inform and educate our citizens, and to create and maintain a strong program of civic engagement.

(b)

Membership. The Committee shall be comprised of five members appointed by the Mayor, subject to confirmation by the Council. Of the five members, one shall be a Council member, appointed by the Mayor, subject to approval by the Council. Ideal Committee members should have education, experience or background in the area of public communication. However, this is not a requirement, and any interested person may be considered for membership on the Committee.

[Code 1982, § 2.11; amended 4-23-2024 by Ord. No. 1505]

(1)

Rules, records, agenda. Each committee of the Council shall make rules for its own proceedings, including the appointment of a chairman, a vice-chairman, and secretary, except as specifically provided elsewhere. The secretary shall keep a record of the meetings and shall report the minutes thereof to the Council, pursuant to Subsection (4) of this section. The City Clerk shall prepare and distribute the agenda.

(2)

Quorum. A majority of the membership of each board of committee shall constitute a quorum for conduct of business. A majority of the quorum shall be necessary for passage of motions unless otherwise stated in this article.

(a)

Members of committees may attend meetings remotely subject to the same rules applicable for remote attendance of Council meetings in Section 3-02, Subsection (4), of the Municipal Code.

(3)

Time of meetings. All boards, commissions and committees shall meet monthly unless otherwise stated in this article.

(4)

Submission of reports. Each committee shall submit a written report of its minutes including all matters referred to it, unless a longer time is granted by vote of the Council, and such report shall be entered in the proceedings. Such report shall recommend a definite action of the Council on each item, shall be signed by the secretary of the committee and shall be filed with the Clerk prior to each Council meeting. Minority reports may be submitted.

(5)

Notice of meetings. Previous notice of each committee meeting shall be filed with the Clerk by the chairman, and each meeting shall be open to the public.

(6)

Information from City officials. Any committee may require any City official to confer with it and supply information needed in connection with any matter pending before the committee by not less than 48 hours' notice.

(7)

Committee reports. Committee reports shall be in accordance with the following:

(a)

Any aye and nay vote shall be taken on each committee report immediately following its submission, provided that any alderperson may move for a separate vote on any item in the minutes of the committee report. Upon a majority vote of the Council, upon such item separately, the alderperson requesting a separate vote shall move such action on the specific time he or she may deem appropriate. If such motion is defeated or does not obtain a second, the action taken by the committee shall be approved as provided in Subsection (7)(b).

(b)

The approval of a committee report by the Council shall comprise final action on any action approved by a Council committee, except all ordinances and resolutions shall be voted on separately by the Council.