There is hereby created and established within the town a Library Board which shall be subject to the jurisdiction of the Town Council and shall constitute an advisory board to the Town Council.
(Ordinance 14-64, adopted 9/23/2014)
(a)
The Library Board shall be composed of nine members appointed by the Town Council. Members of the Library Board shall be a resident of the Town or reside within the Town's extraterritorial jurisdiction.
(b)
The members shall serve at the pleasure of the Town Council and may be removed at the discretion of the Town Council.
(Ordinance 14-64, adopted 9/23/2014; Ordinance 2020-11, adopted 2/25/2020; Ordinance 2025-44 adopted 9/16/2025)
The term of office of each Library Board regular member shall be two years. Places 2, 4, and 6 shall be appointed in even-numbered years, and places 1, 3, 5, and 7 shall be appointed in odd-numbered years.
(a)
The Library Board shall have a Chair and Vice-Chair whose terms shall be one year, but not more than two consecutive terms in one office and no regular member shall serve for a total period of more than two consecutive years as Chair or Vice-Chair.
(b)
At the first scheduled meeting of the Board in October of each year, or as soon as practicable, the first item of business shall be the selection of the Board's Chair and Vice-Chair. The Chair and Vice-Chair shall be appointed by a majority vote of the Board. Four regular members of the Library Board shall constitute a quorum for transaction of business.
(1)
The Chair shall preside over meetings and shall be entitled to vote upon each issue.
(2)
The Vice-Chair shall assist the Chair in directing the affairs of the Library Board. In the absence of the Chair, the Vice-Chair shall assume all duties of the Chair.
(3)
In the event of resignation or incapacity of the Chair; the Vice-Chair shall become the Chair for the unexpired portion of the term.
(4)
A vacancy of the office of Vice-Chair shall be filled for the unexpired term by special election of the Board.
(5)
The Chair shall preside at all meetings; represent the Library Board at public functions of the town and at events such as special library events, local, state, or national advocacy activities for the library or for local, state, or national association activities; appoint standing, special, or ad hoc committees; assist the Library Director in establishing the agenda for each meeting (agenda items requested by any Library Board member will be included); and act as liaison with the Town Council regarding library issues.
(6)
The Vice-Chair shall assist the Chair in directing the affairs of the Library Board and act in the Chair's absence; and serve as Chair of ad hoc or special committees or projects such as Chair of an advocacy initiative.
(c)
A simple majority of the regular members shall constitute a quorum at all meetings of the Library Board. If a quorum is not present, the meeting shall be cancelled. All questions presented for a vote of the Library Board shall be decided by a simple majority of the quorum, including the vote of the Chair. Robert's Rules of Order, newly revised, shall govern the parliamentary procedure of the Library Board in all cases to which they are applicable.
The regular meeting of the Library Board shall be held monthly, at a time designated by the Library Board, in the library or such other place the Library Board may determine and at such other times as the Library Board, Town Council, and/or the Library Director deem necessary and appropriate. All meetings shall be held in a public place with public notice as prescribed by law.
Library Board regular members are expected to maintain regular attendance at meetings in accordance with the attendance policy established by the Town Charter and the Board and commission appointment policies and procedures.
Library Board members provide opinion, support, and expertise as needed, but do not have governing authority. Library Board members shall:
(1)
Provide advice and counsel to the Library Director, Executive Director of Development and Community Services, the Town Manager, and the Town Council, as requested, in matters relating to the services rendered by the library.
(2)
Study the need for, and encourage the development of, adequate library facilities.
(3)
Recommend general policies of library service for approval by the Town Council.
(4)
Recommend to the Town Council suggested programs for the development of library facilities and necessary financial support for those facilities.
(5)
Receive, in the name of and for the town, donations, gifts, and bequests whether of land, money, securities, books, and manuscripts, collections of historical nature or materials, or local historical relics to be devoted to library uses or purposes.
(6)
Make any recommendations to the Town Council regarding library matters that it deems advisable.
(7)
Assist in strategic planning.
(8)
The Library Board shall develop for Town Council review the rules and regulations as may be prescribed by the Town Council for the conduct of its business.
(9)
Encourage in every possible way the development and advancement of the public library at local, regional, state, and national levels.
(10)
Participate in advocacy initiatives including, but not limited to, local issues, including funding issues and requests, state advocacy activities, and federal advocacy initiatives.
(Ordinance 14-64, adopted 9/23/2014)