[Ord. No. 545, 3-16-2023]
It is expected that employees report to work on time and to avoid unnecessary absences. Frequent absenteeism or tardiness may result in disciplinary action up to and including discharge.
[Ord. No. 545, 3-16-2023]
A.
The City is open for business unless the Mayor declares otherwise. When severe weather develops or is anticipated to develop during the day, if you elect to leave prior to the time the City closes, you will be required to use voluntary leave, not including sick time, in an amount equal to the number of hours between the time you left and the time the office closed.
B.
When potentially dangerous weather develops during the day and a decision is made by the City to close early, you will be compensated for the full day.
[Ord. No. 545, 3-16-2023]
A.
The dress code for employees vary according to the type of work performed. If an employee has been issued a uniform or other clothing it is expected that it shall be worn. Office employees are expected to dress professionally.
B.
Outside workers should wear suitable clothing for the positions performed but, as they are representatives of the City, should not wear torn or ragged clothing. Employees engaged in construction or repair work must wear steel toe boots.
C.
Street and maintenance workers must wear a safety vest or City-issued high-visibility clothing whenever outside.
[Ord. No. 545, 3-16-2023]
Employees are responsible for maintaining the workspace assigned to them. A clean, orderly workspace provides an environment conducive to working efficiently. Employees should keep in mind that their workspace is part of a professional environment that portrays the City's overall dedication to providing quality service to its clients. Therefore, every workspace should be clean, organized and free of items not required to perform your position.
[Ord. No. 545, 3-16-2023]
Certain equipment is assigned to staff depending on the needs of the position, such as a calculator, personal computer, printer and access to our central computers and servers. This equipment is the property of the City and cannot be removed from the office without prior approval from your supervisor. It is expected that you will treat this equipment with care and report any malfunctions immediately to staff members equipped to diagnosis the problem and take corrective action.
[Ord. No. 545, 3-16-2023]
No employee shall smoke on City property or in any City vehicle except in designated smoking areas. Smokeless tobacco may be used as approved by a supervisor. If smokeless tobacco is allowed, it is required that it is disposed of properly in sealed containers placed in waste containers.
[Ord. No. 545, 3-16-2023]
Alcohol is prohibited at all times on City property and in City vehicles, unless otherwise allowed by separate ordinance or rule.
[Ord. No. 545, 3-16-2023]
Except for public safety officers authorized to do so, no employee shall carry or possess any firearm in any City building, in any City vehicle, or on their person while on duty. Personal firearms may be kept in a locked vehicle in City parking areas.
[Ord. No. 545, 3-16-2023]
Employees shall report all changes in address, driver's license status, telephone number, marital status and other pertinent information to the City Clerk for proper recording within five (5) days of the change. This action is necessary in order to maintain accurate records affecting insurance and retirement benefits.
[Ord. No. 545, 3-16-2023]
A.
No City employee shall be an officer of a political party or hold political office. No City employee, other than an employee on unpaid leave of absence, shall be a candidate for any elective political office in conflict with that employee's duties.
B.
No person shall knowingly solicit any assessments, contributions or services, for any political party from any on-duty City employee.
C.
Nothing contained herein shall affect the right of any City employee to hold membership in and support a political party, to vote as he or she chooses, to express privately his or her opinions on all political subjects and candidates, to maintain political neutrality, and to attend political meetings.
D.
No City employee shall seek or accept election, nomination or appointment as an officer of a political club or organization, or serve as a member of a committee of such club or organization, or take an active part in any municipal political campaign, including seeking signatures to any petition provided for by any law, acting as a worker at the polls, or distributing badges or literature of any kind favoring or opposing any municipal issue or candidate for election or for nomination to a municipal public office. This Subsection shall not be construed to prevent any City employee from providing factual information pertaining to any municipal ballot question.
E.
No City employee shall wear a campaign button or other evidence of support of a political candidate or issue while on duty.
[Ord. No. 545, 3-16-2023]
A.
Prior to accepting outside employment, regular and temporary full-time employees shall submit a request in writing to the appropriate department/division director or Mayor for conditional approval. After receiving conditional approval, the employee may begin secondary employment pending final approval by the City Clerk. The supervisor will forward the request along with his or her recommendation to the City Clerk for final approval.
B.
Approval shall not be granted when the outside employment interferes or conflicts with employment obligations to the City. Employees may not work as outside employment a second full-time and part-time job with the City.
C.
Employees shall not engage in, accept employment or render any service for private interest when such employment or service is incompatible or creates a conflict of interest with official duties of the City.
D.
City reserves the right to revoke approval at any time when doing so is in the best interest of the City.
E.
Employees who are unable to work for the City due to a work-related injury or personal illness are prohibited from working on outside employment without the prior approval of the Mayor. Failure to comply with this restriction will not only create the presumption that leave time is being misused but will also result in disciplinary action.
[Ord. No. 545, 3-16-2023]
Employees, their spouses and children are prohibited from bidding on or purchasing property owned by the City or under the direction and control of the City when the property is being sold at a public sale or auction, unless said bidding or purchasing of property would not be a violation of the conflict of interest statute or rules of the City. If the bidding or purchase of City property is not a violation of the conflict of interest statute or City rules, then the employee, their spouse and/or children may bid and/or purchase property owned by the City.
[Ord. No. 545, 3-16-2023]
A.
Privacy. Employees should have no expectation of privacy while using any City device. Use may be monitored for customer service and business reasons.
B.
Employees may have limited use of email and the internet for personal purposes during non-work time. Employees must not let the use of these "tools" interfere with the City's business. Not more than "minimal" additional expense should be incurred.
C.
The City email and internet system is the property of the City. By accessing the internet, intranet and electronic mail services through facilities provided by the City, you acknowledge that the City by itself or through its internet service provider may from time to time monitor, log, and gather statistics on employee internet activity and examine all individual connections and communications.
D.
Employees may not access, download or distribute material in breach of the law, or which others may find offensive or objectionable, such as material that is pornographic, bigoted or an incitement to violence.
E.
Employees must respect and comply with all copyright laws and intellectual property rights of both the City and other parties at all times. When using web-based sources, employees should provide appropriate attribution and citation of information to the websites.
F.
Software may not be downloaded from the internet without the prior approval of qualified persons within the City.
G.
Unless authorized, employees may not participate in non-business-related social media sites, post comments on blogs, or falsely represent themselves while doing the business of the City. An internet user can be held responsible for any breaches of security or confidentiality.
H.
Email.
1.
The Email System Is The Property Of The City. All emails are archived on the server in accordance with our records retention policy, and all emails are subject to review by the City. Employees may make limited use of our email system for personal business matters, so long as such use is kept to a minimum and does not interfere with your work.
2.
Electronic mail is like any other form of City communication and may not be used for harassment or other unlawful purposes. An email account is a City-provided privilege and is City property. Employees should remember that when they send email from the City domain, they represent the City whether your message is business-related or personal.
3.
Telephones. The use of City telephones, landline or cellular, are for conducting City business. Occasional personal use of City landlines is permissible during working hours. However, any personal long-distance calls are not permitted. City cellular phones are authorized for official City business only. Exceptions may be made for emergency personal matters that require attention and where alternate forms of communication are not available.
4.
All calls of a personal nature shall be held to a minimum both in length and occurrence. This includes any calls made on City-owned or private cellular phones.
5.
On-duty employees shall not use a cellular phone while operating a motor vehicle, equipment or while performing duties that could be unsafe while using a cellular phone, unless required by the duties of their position and approved by their department head.
[Ord. No. 545, 3-16-2023]
The City takes seriously the problem of drug and alcohol abuse and is committed to providing a substance-abuse-free workplace for its employees. Substance abuse of any kind is inconsistent with the behavior expected of our employees, subjects all employees and visitors to our facilities to unacceptable safety risks, and undermines our ability to operate effectively and efficiently. This includes the abuse of intoxicating substances, including, inhalants such as solvents, aerosol sprays, gases, etc.
[Ord. No. 545, 3-16-2023]
Should a major emergency occur, all employees are expected to report for duty under the guidelines of the Emergency Operations Plan. Individuals who are on vacation should consider vacation cancelled and report to duty as soon as possible. Employees may be expected to perform duties outside their job description.
[Ord. No. 545, 3-16-2023]
A.
Lost Key Policy. Any employee losing keys shall pay for all costs to change any locks affected by the loss and pay all costs for new keys. If an employee leaves his job for any reason, any total still owed must be paid in full and all keys must be returned to City Hall.
B.
Lost Property Policy. Any employee losing any property belonging to the City shall pay all costs to replace such property. This includes any tools, pagers, supplies, equipment, or any other properties belonging to the City. If an employee leaves his job for any reason, any total still owed must be paid in full.
C.
Phone And Computer Policy. Personal use of City telephones for long-distance and toll calls are not permitted. Employees should practice discretion in using City phones when making local personal calls and shall be required to reimburse the City for any charges resulting from their personal use of the phone.
D.
All email messages are City records. The contents of email, properly obtained for legitimate business purposes, may be disclosed within the City without your permission. Therefore, employees should not assume that messages are confidential. The City reserves the right to access and disclose as necessary all messages sent over its email system, without regard to content. Since personal messages can be accessed by the City without prior notice, employees should not use email to transmit any messages they would not want read by a third party. Computers, computer files, and email system, access to the internet, software, two-way radios, and cameras furnished to employees are City property and intended for City use.
E.
The City strives to maintain a workplace free of harassment and sensitive to the diversity of its employees. Therefore, the City prohibits the use of computers, the internet, and the email system in ways that are disruptive, offensive to others, or harmful to morale.
F.
Employees who violate this policy will be subject to disciplinary action, up to and including termination of employment.