The Spring Garden Township Board of Commissioners recognizes
the importance of public records as the record of the Township's
actions and the repository of information about this Township. The
public has the right to access and procure copies of public records,
with certain exceptions, subject to law, Board policy and administrative
regulations.
As used in this chapter, the following terms shall have the
meanings indicated:
FINANCIAL RECORD
Any account, voucher or contract dealing with the receipt
or disbursement of funds or acquisition, use or disposal of services,
supplies, materials, equipment, or property; or the salary or other
payments or expenses paid to an officer or employee, including the
individual's name and title; and a financial audit report, excluding
the audit's underlying work papers.
PUBLIC RECORD
A record, including a financial record, that is not protected
by a defined privilege or is not exempt from being disclosed under
one of the exemptions in Pennsylvania's Right-to-Know Law or under other federal or state law or regulation, or
judicial decree or order.
RECORD
Information, regardless of physical form or characteristics,
that documents a Township transaction or activity and is created,
received, or retained pursuant to law or in connection with a Township
transaction, business, or activity, including a document, paper, letter,
map, book, tape, photograph, film or sound recording, information
stored or maintained electronically, and a data-processed or image-processed
document.
REQUESTER
A legal resident of the United States, or an agency, who
requests access to a record.
RESPONSE
The Township's notice informing a requester of a granting
of access to a record or the Township's written notice to a requester
granting, denying, or partially granting and partially denying access
to a requested record.
The Board shall make the Township's public records available
for access and duplication to a requester, in accordance with law,
Board policy, and administrative regulations.