[Adopted 12-5-2023 by Ord. No. 05-2023]
The office of City Administrator in and for the City of Estell
Manor is hereby created pursuant to N.J.S.A. 40:69A-115 et. seq. In
the event that the position of City Administrator is held by the same
person who is the City Clerk, the title shall be "Administrator/City
Clerk."
A.
The Administrator shall be appointed by Mayor, with the advice and
consent of Council, by majority vote of the Mayor and City Council
pursuant to N.J.S.A. 40A:9-137.
B.
The Administrator shall serve at the pleasure of the Mayor and City
Council, provided that they may be removed at any time by a two-thirds
vote of the Mayor and City Council on motion of the Mayor or City
Council person. The resolution of removal shall become effective three
months after its adoption, unless it is given immediate effect. In
that case, the Mayor and City Council shall cause to be paid to the
Administrator forthwith any unpaid balance of their salary and their
salary for the next three calendar months following adoption of the
resolution.
C.
The Administrator may designate an Acting Administrator to perform
the duties of the office during their absence or disability of less
than 30 days. Should they not do so, the Mayor, with the advice and
consent of Council, may make the appointment.
The Administrator shall be paid a salary fixed and adopted by
the Mayor and Council in the annual salary ordinance. If the Mayor
and Council by resolution increases the compensation of the Acting
Administrator, such increased compensation shall not exceed the minimum
salary for the position of Administrator.
The Administrator shall be the chief administrative officer
of the City, responsible to the Mayor and Council for the administration
of all City affairs, and with the following powers and duties:
A.
To serve as the principal administrative officer representing the
City Council.
B.
To supervise the administration of all departments and offices, in
consultation with the Mayor and the respective Council member in charge
of the department.
C.
To represent the City in its relations to the federal, state and
county governments and to other municipalities and to evaluate the
City's interest in contracts, franchises and other business transactions
as assigned by the Council.
D.
To keep the Mayor and Council informed of the financial condition
of the City and make such reports thereon as required and to prepare
annually a comprehensive report on the financial condition of the
City.
E.
To study the administrative and other operations of the City and
make recommendations for plans and programs to meet the changing needs
of the City.
F.
To receive and reply to inquiries and complaints concerning City
business and to provide information and assistance in respect thereto.
G.
To attend all meetings of the City Council as required.
H.
To establish and maintain sound personnel practices and maintain
appropriate records of all employees and to have the authority to
recommend to the Mayor and Council the initial hiring and disciplining
of all City employees.
I.
To recommend the nature, location and extent of public improvements
and to coordinate the execution of the same when authorized by the
Mayor and Council.
J.
To implement and enforce the policies of the Mayor and Council with
respect to the compiling and release of public information.
K.
To receive from each department, office and board its annual budget
request and to review and transmit the same along with their comments
and recommendations to the Mayor and Council.
L.
To consult with the Mayor and Council on the preparation of the tentative
budget, recording changes, additions and deletions thereto, and to
submit final recommendations in the form required by law, together
with an analysis of the various items of expenditure and revenue and
such explanatory comments as may be required.
M.
To maintain a continuing review and analysis of budget operations,
work progress and the costs of municipal services.
N.
To supervise the disbursement of all City funds and to review all
vouchers and bills before submitting the same to the Mayor and Council
for final approval as directed by the Mayor and Council.
O.
To supervise and continually review the City's insurance programs.
P.
To assist the Mayor and Council in negotiating contracts for the
City as authorized by and subject to the approval of the Mayor and
Council.
Q.
To act as a liaison on behalf of the City with all utility companies
serving any portion of the City to be sure that such utilities are
providing adequately for the needs of the residents of the City.
R.
To assure that the provisions of all franchises, leases, permits
and privileges granted by the City are complied with.
S.
To require each department to maintain adequate inventory records
of all equipment and materials owned and used by the City and to arrange
for the disposal of all inadequate or obsolete equipment or materials
when directed to do so by the Mayor and Council.
T.
To assign responsibility for departmental duties and coordinate interdepartmental
operations as authorized by the Mayor and Council.
U.
To assist the residents of the City in matters within their jurisdiction,
to maintain a record of complaints submitted to their attention and
to take proper steps to remedy the causes for such complaints.
V.
To keep the Mayor and Council currently informed of all matters within
their jurisdiction by such reports, verbally or in writing, as they
deem advisable or as may be requested by the Mayor and Council and
to submit an annual written report of their work accomplished at the
request of the Mayor and Council for the benefit of the public.
W.
To see that all laws and all acts of the City subject to enforcement
by them or by officers and employees subject to their direction and
supervision are faithfully executed.
X.
To serve as liaison between the Mayor and City Council and other
governmental agencies and to determine the availability of government
programs and grants which may be beneficial to the City and, at the
direction of the Mayor and City Council, to make application for and
to obtain such other governmental grants for the City.
Y.
To perform such other duties as may be assigned to them from time
to time by the Mayor and City Council.
