[Am. Ord. 1-1998, eff. 2-13-1998; Am. Ord. 10-1998, eff. 6-12-1998; Am. Ord. 37-2002, § 1, eff. 12-17-2002; Ord. 21-2004, § 1, eff. 12-2-2004; Ord. No. 24-2006, § 1(2), eff. 12-4-2006; Ord. No. 26-2014, § 1, eff. 12-22-2014; Ord. No. 35-2016, § 1, eff. 12-20-2016; Ord. No. 15-2017, § 1, eff. 3-20-2017; Ord. No. 19-2017, § 1, eff. 4-24-2017; Ord. No. 43-2017, § 3, eff. 12-1-2017; Ord. No. 56-2021, § 1, eff. 12-27-2021]
(a) 
Establishment. The following executive departments and major administrative units are hereby established:
(1) 
Office of the Mayor
(2) 
Office of Equity
(3) 
Office of Management and Budget
(4) 
Office of Community Health and Safety
(5) 
Department of Innovation and Performance
(6) 
Office of City Controller
(7) 
Department of Finance
(8) 
Department of Law
(9) 
Office of Municipal Investigations
(10) 
Department of Human Resources and Civil Service
(11) 
Department of City Planning
(12) 
Department of Permits, Licenses, and Inspections
(13) 
Department of Public Safety
(14) 
Bureau of Emergency Medical Services
(15) 
Bureau of Police
(16) 
Bureau of Fire
(17) 
Bureau of Animal Care and Control
(18) 
Department of Public Works
(19) 
Department of Parks and Recreation
(20) 
Department of Mobility and Infrastructure
(b) 
Rules and Regulations.
(1) 
Each department and/or major administrative unit shall have power to prescribe policies, rules and regulations, not inconsistent with any law or ordinance:
A. 
For its own government;
B. 
Regulating the conduct of its officers, clerks and employees;
C. 
Concerning the distribution and performance of its business;
D. 
Concerning the custody, use and preservation of the books, records, papers and property under its control; and
E. 
To implement any code provision applicable to such department.
(2) 
All departmental policies, rules, and regulations that impact the delivery of services to the public must be filed with the City Clerk and Office of the Mayor. Except as otherwise provided by any law or ordinance or in the Code, uniform rules and regulations established become effective the day they are filed with the City Clerk.
(3) 
All departmental policies, rules, and regulations, unless otherwise prohibited by law or public safety concerns, must be posted to the City's website.
(c) 
Records, Estimates and Payments.
(1) 
Suitable and proper records shall be kept by all departments.
(2) 
All estimates and all bills and claims for work and labor done or materials furnished for the use of any City department and all salaries of heads of departments and bureaus, and clerks, officers and employees, shall:
A. 
Be paid only upon proper certification and approval by the head of the department of which the same shall be furnished or performed, or his/her designee.
B. 
Such certifications and approvals shall be made in the manner as prescribed from time to time by the Controller.
(d) 
Internal Organization. Any executive departments of the City which have been or may in future be created shall be major administrative units as defined in the Pittsburgh Home Rule Charter and shall consist of such persons at such compensation as may be fixed by the annual resolution of the City fixing the number of officers and employees of all departments of the City and the rate of compensation thereof, or as may be provided for in appropriate federal, state, or privately funded grant programs; and the expense of the departments shall be provided for in the annual resolution making appropriations to pay the expenses of conducting the public business of the City or as may be provided for in appropriate federal, state, or privately funded grant programs.
(1) 
Any and all changes to the rate of compensation of employees as defined numerically in the official budget document, known as the annual resolution, during its effective period shall be prohibited, except as provided for in Article V of the Pittsburgh Charter.
A. 
Step and Grade classifications listed in the annual resolution shall match the corresponding numeric representation as published in the annual resolution.
(2) 
City Council shall approve of any and all changes to the annual resolution fixing the number of officers and employees and their wages and salaries that may occur during the year.
(e) 
Supervision. The Mayor, Controller and each director of a department shall have charge of the supervision of all subordinate officers and employees deemed proper for the carrying out of the duties and powers of each department.
(f) 
No person shall serve as an acting director of a department or acting chief of a bureau of public safety for more than ninety (90) days unless confirmed by Council as provided for in Section 209 of the Home Rule Charter.
(g) 
As provided for in Section 209 of the Home Rule Charter, each head of an executive department or administrative unit, other than the Offices of Mayor and City Controller, shall be subject to the approval of Council, unless the Charter states otherwise.
(h) 
Notwithstanding any contrary provision of the Pittsburgh Code of Ordinances, any Deputy Director, Deputy Chief, Assistant Director, or Assistant Chief, hired to serve an executive department or major administrative unit listed in subsection 111.01(j) shall, as a condition of their continued service in that role, attend the first regular meeting of City Council following their hire wherein the Council may call forward said individual to ascertain their fitness to serve through interrogatory. The Mayor shall provide notice to the City Clerk of the attendance of any such individuals prior to the applicable regular meeting of City Council.
(i) 
No person shall serve as an Acting or Interim Assistant Director or Deputy Director of an executive department or major administrative unit for more than ninety (90) days without having attended one (1) regular meeting of City Council following their appointment wherein the Council may call forward said individual to ascertain their fitness to serve through interrogatory. The Mayor shall provide notice to the City Clerk of the attendance of any such individuals prior to the applicable regular meeting of City Council.
(j) 
Subsections 111.01(h) and 111.01(i) shall apply to the following executive departments or major administrative units as follows:
(1) 
Office of Management and Budget
(2) 
Department of Innovation and Performance
(3) 
Department of Finance
(4) 
Department of Human Resources and Civil Service
(5) 
Department of City Planning
(6) 
Department of Permits, Licenses, and Inspections
(7) 
Department of Public Safety
(8) 
Bureau of Emergency Medical Services
(9) 
Bureau of Police
(10) 
Department of Public Works
(11) 
Department of Parks and Recreation
(12) 
Department of Mobility and Infrastructure
[Ord. No. 56-2021, § 1, eff. 12-27-2021]
In case of death, resignation, sickness, absence or inability of the head of any City executive departments, other than the Office of City Controller, the Mayor or the head of the affected department shall designate in writing, filed with the City Clerk and Controller, a deputy to act for the department head, and to exercise the powers and discharge all duties of the department head during the absence or disability or until a new director is appointed, except the powers of appointment and dismissal of employees. The named deputy shall be an existing City employee with knowledge of the workings of the department they are named to oversee. The Mayor or the head of the affected department may revoke any designation at any time without cause by a revocation in writing, filed with the City Clerk and Controller. The deputies shall serve without additional compensation and may be required by resolution to give bond in the amount as the Treasurer may fix.
[Ord. No. 18-2019, § 1, eff. 5-30-2019]
(a) 
Definitions.
(1) 
CHARTER
means the Pittsburgh Home Rule Charter, adopted November 5, 1974, as amended;
(2) 
CITY CODE
means the Pittsburgh Code of Ordinances;
(3) 
COUNCIL
means the Council of the City of Pittsburgh;
(4) 
CDBG
means Community Development Block Grant or its' successor program;
(5) 
REPORTING PERIOD
begins August 1 of the current calendar year and ends July 31 of the following calendar year;
(6) 
EQUITY
means that each unit operates in a manner which provides every citizen full and equal access to government and a like opportunity to render goods and services to the City;
(7) 
NEIGHBORHOOD
means the geographical unit as defined by the Department of City Planning;
(8) 
RACIAL EQUITY TOOLKIT
means the framework, to be established by the Mayor, by which City Departments make a commitment to develop policies, procedures and regulations to address the impacts of institutional racism, and to eliminate inequities in the provision of City services and the awarding of contracts;
(b) 
Departmental Performance Reports.
(1) 
Not later than the deadline established in § 508 of the Charter for the submission of the proposed six-year capital program to Council, the head of each unit of government or Department, as the case may be, shall submit to Council and the Mayor a report detailing the following information for the reporting period recently concluded:
i. 
A listing of what goods and/or services the Department or unit provides to the public;
ii. 
The Department's stated performance goals for the reporting period;
iii. 
Geographic breakdown of the goods and/or services provided detailed in subsection i. for said reporting period, including:
1. 
Neighborhood;
2. 
Census Tract;
3. 
Census Block Group;
4. 
CDBG-Eligibility;
5. 
Council District(s).
iv. 
An explanation in both narrative and tabular form detailing any variance(s) between the performance goals stated in (ii.) and actual performance and what measures shall be taken to correct said variance(s);
v. 
An explanation, in both narrative and tabular form detailing the Department's progress in achieving the goals delineated in the Racial Equity Toolkit for the reporting period;
vi. 
Performance goals based on the best practices in the Racial Equity Toolkit for the current reporting period;
vii. 
An explanation in both narrative and tabular form of how the proposed performance goals and requirements set forth in the Racial Equity Toolkit shall be measured;
viii. 
Budgetary needs required by Department to meet said proposed goals;
ix. 
An explanation in tabular form of every agreement and contract entered into either by or on behalf of the Department that details the following:
1. 
Goods and/or services to be provided;
2. 
Monetary amount of agreement or contract;
3. 
Term (in years, if applicable) of agreement or contract;
4. 
Name, race, gender and location of vendor(s);
5. 
Name(s) of principals of the entity(ies) identified in subsection 4.;
6. 
Number and dollar amount of all previous contracts and agreements with vendor(s) listed in [subsection] 4.;
7. 
Departmental efforts to diversify the pool of potential vendors to provide those same services.