(a) 
Created.
There is hereby established the Irving Convention and Visitors Bureau, which shall have a twenty-seven (27) member board of directors consisting of thirteen (13) voting members, and fourteen (14) nonvoting members, five (5) of which are ex officio members.
(b) 
Composition.
The board shall be composed of nine (9) voting members who shall not be employed by, nor own an interest in, the hospitality or tourism industry; one (1) voting member who is the current chair of the Greater Irving-Las Colinas Hotel Association; one (1) voting member who shall be representative of the Irving hotel/motel industry; one (1) voting member who shall be representative of the hospitality industry at-large (although not restricted to the hotel/motel industry); one (1) voting member who shall be representative of the restaurant industry; two (2) nonvoting members who shall be representatives of the hospitality industry at large based upon the recommendation of the Irving-Las Colinas Hotel Association; two (2) nonvoting members who shall be representative of the hospitality industry at large based upon the recommendation of the bureau board; one (1) nonvoting member who shall be representative of The Las Colinas Association; one (1) nonvoting member who shall be representative of the University of Dallas; one (1) nonvoting member who is the current chair of Irving Tax Increment Reinvestment Zone No. 1 Board; one (1) nonvoting member who is the current chair of Dallas County Utility and Reclamation District Board or a designee of the chair; one (1) nonvoting member who is a past bureau board member; and five (5) ex officio, nonvoting members, which shall be the chief executive officer and the chair of the board of the Greater Irving-Las Colinas Chamber of Commerce, the executive director of the Irving Arts & Culture Department and the chair of its board, and the city manager or designee of the city manager.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 6364, § 1, adopted 1/20/1994; Ordinance 7217, § 1, adopted 2/19/1998; Ordinance 8602, § 1, adopted 1/26/2006; Ordinance 8913, § 1, adopted 2/7/2008; Ordinance 2011-9299, § 1, adopted 11/17/2011; Ordinance 2013-9421, § 1, adopted 1/10/2013; Ordinance 2016-9877, § 1, adopted 11/10/2016; Ordinance 2018-10055, § 1, adopted 5/3/2018; Ordinance 2020-10394, § 1, adopted 11/12/2020)
(a) 
Qualifications.
All voting members must be residents of the city, eligible to vote in city elections, with the exception of the representatives of the hotel/motel industry, representative of the hospitality industry at-large, representative of the restaurant industry and the chair of the Greater Irving-Las Colinas Hotel Association.
(b) 
Appointment of members.
(1) 
All members of the board shall be appointed by the city council. The bureau board may make recommendations to the city council for the hotel industry, hospitality industry at-large, restaurant industry and former bureau board member seats.
(2) 
Regular appointments shall be made on the date of the first official city council meeting in November, and the expiration date of each term of office shall fall on the date of the first official city council meeting in November during the year in which the term shall expire.
(3) 
Any member of the board may be removed from office by the city council for any cause deemed by the city council as sufficient for removal.
(4) 
Any vacancy in the membership of the board shall be filled by the city council for the unexpired term of the member whose place has, by removal or otherwise, become vacant.
(c) 
Term of office.
(1) 
All voting members of the board shall serve for a period of two (2) years, unless sooner removed, with the exception of the voting member that is the chair of the Greater Irving-Las Colinas Hotel Association, whose term shall be defined by the term of service as its chair.
(2) 
The thirteen (13) voting members shall occupy a place on the board, such places being numbered 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, and 13. The terms of office for places 1, 3, 5, 7, 9, 11 and 13 shall expire on odd-numbered years and the terms of office for places 2, 4, 6, 8, and 10 shall expire on even-numbered years; the term of office for place 12 is tied to the term of service as chair. The voting member representing the hotel/motel industry shall occupy place number 10; the voting member representing the hospitality industry at-large shall occupy place number 11; the voting member that is the chair of the Greater Irving-Las Colinas Hotel Association shall occupy place 12; and the voting member representing the restaurant industry shall occupy place number 13.
(3) 
The terms of office for all nonvoting members of the board will be defined by their terms of service as chairs of their respective entities or as designated by their respective entities, with the exceptions of the hospitality industry at-large and past bureau board member seats, whose terms shall consist of a single two-year term.
(4) 
Terms of office shall commence and expire on the first official city council meeting in November. Members shall serve until their successor is appointed.
(5) 
If any voting or nonvoting member is unable to complete his or her term, a successor will be appointed to that place to complete that term of office.
(6) 
Voting members of the Irving Convention and Visitors Bureau Board shall serve no more than three (3) full consecutive terms. When a member is appointed to complete a partial term, that partial term shall not count in computing the three (3) full consecutive terms. Nonvoting and/or ex officio members may not be limited to three (3) consecutive terms, except that the one (1) nonvoting member who is a past bureau board member and the one (1) nonvoting member who is a representative of the hospitality industry at-large may serve no more than one (1) full term unless a recommendation for one (1) additional term is made by the board.
(d) 
Ex officio members.
Ex officio members shall not vote.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 7226, § 1, adopted 3/5/1998; Ordinance 8602, § 2, adopted 1/26/2006; Ordinance 8913, § 1, adopted 2/7/2008; Ordinance 2011-9299, § 2, adopted 11/17/2011; Ordinance 2013-9421, § 1, adopted 1/10/2013; Ordinance 2016-9877, § 2, adopted 11/10/2016; Ordinance 2018-10055, § 2, adopted 5/3/2018)
The board shall remain responsible only to the city council and shall have the following powers, duties, and responsibilities:
(1) 
To make recommendations to the city council concerning the acquisition of sites for and the construction, improvement, enlarging, equipping, repairing, operation, and maintenance of convention center facilities or visitor information centers, or both.
(2) 
The furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants.
(3) 
Advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity.
(4) 
To employ an executive director who shall be the chief administrator of the Irving Convention and Visitors Bureau and responsible for carrying out the policies of the board. The executive director shall have the authority and responsibility to hire and supervise such other personnel as may be necessary to carry out the policies of the board. Said other personnel hired by the executive director shall be governed by the rules, regulations, and policies governing non-civil service personnel, including, but not limited to, financial, salary, personnel, and other policies of the city. The board shall be responsible for appointing, removing, and supervising the Irving Convention and Visitors Bureau executive director. In the event of the temporary inability of the executive director to carry out his or her duties there shall be an acting executive director as specified in the organizational chart or in the adopted policies; this appointment will be made by the board of directors. The employment of the executive director and said other personnel shall be at will and said executive director shall be governed by the rules, regulations, and policies governing non-civil service personnel, including, but not limited to, financial, salary, personnel, and other policies.
(5) 
The city manager shall not have independent power to appoint, remove, or supervise the executive director, and appeals of personnel actions in regard to the executive director shall be to the board and not to the city manager.
(6) 
The board shall notify and involve the city attorney's office in any disciplinary actions against the executive director that could result in a loss of pay.
(7) 
Any issues that cannot be resolved between the city manager and executive director may be brought to the attention of the board or city council.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 6459, § 1, adopted 7/21/1994; Ordinance 7306, § 1, adopted 8/6/1998; Ordinance 8602, § 3, adopted 1/26/2006)
(a) 
Budget process.
(1) 
The city manager serves as the budget officer for the City of Irving.
(2) 
In order to aid the city manager in his or her statutory duty to prepare a budget and to present the budget to the city council, the city manager may require the board of directors of the Irving Convention and Visitors Bureau to furnish information necessary for the city manager to properly prepare the budget. The board shall prepare and submit an annual budget to the city manager in the format directed by the city manager or designee.
(3) 
A budget presentation to the city council may also be done by the board chair or designee.
(4) 
The final budget for the Irving Convention and Visitors Bureau will be approved by the city council. The city council may amend said budget at any time by its own actions.
(b) 
The city council in the regular budget of the city may provide operating funds from the collection of the hotel occupancy tax to the Irving Convention and Visitors Bureau.
(c) 
All contracts recommended by the board must be approved by the city council or meet the requirements of section 16-27 of The Code of Civil and Criminal Ordinances of the City of Irving, Texas, to be effective. The city council may decline to approve a contract, in which case the contract will not be effective.
(d) 
The bureau shall submit monthly statements to the city showing all expenditures and balances. The financial records of the board are subject to audit as required by law, the city council, the city treasurer, the city auditor, the chief financial officer, or designee.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 8602, § 4, adopted 1/26/2006)
(a) 
The Irving Convention and Visitors Bureau shall make financial reports as directed by either the city council or the chief financial officer, in the format set forth by the chief financial officer.
(b) 
All hotel occupancy tax funds and other funds within the control of the Irving Convention and Visitors Bureau shall be deposited in the city depository bank and invested pursuant to the terms of the city investment policy.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 8602, § 5, adopted 1/26/2006)
The board will report its activities to the city council as requested. The board's actions may only be overruled by the city council.
(Ordinance 8602, § 7, adopted 1/26/2006)
[1]
Editor's note—In order to preserve the style of the Code, these provisions have been renumbered from § 16B-7 to § 16B-6.1.
There is hereby established the City of Irving Arts Center, which shall have a board of directors, hereinafter referred to as the arts board. The arts board shall consist of thirteen (13) members; eleven (11) voting members and two (2) representatives from the hotel/motel industry, who shall be nonvoting members.
One (1) of said members shall be elected by the arts board as the chair and one (1) member shall be elected by the arts board as the vice-chair, and one (1) of said members shall be elected by the arts board as secretary.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 6290, § 3, adopted 7/15/1993; Ordinance 8623, § 1, adopted 3/23/2006)
(a) 
Qualifications.
Nine (9) voting members of the arts board shall be citizens of the City of Irving. Citizen shall be defined to mean a resident of the city who is eligible to vote in city elections. Two (2) voting members should work for, represent, or own corporate or business operations within the City of Irving, and need not be citizens of the city.
(b) 
Appointment of members.
(1) 
All members of the arts board shall be appointed by the city council.
(2) 
Regular appointments shall be made on the date of the first official city council meeting in November, and the expiration of each term of office shall fall on the date of the first official city council meeting in November during the year in which the term shall expire.
(3) 
Any member of the arts board may be removed from office by the city council for any cause deemed by the city council as sufficient for removal.
(4) 
Any vacancy in the membership of the arts board shall be filled by the city council for the unexpired term of the member whose place has, by removal or otherwise, become vacant.
(c) 
Term of office.
(1) 
All voting and nonvoting members of the arts board shall serve for a period of two (2) years, unless sooner removed.
(2) 
The eleven (11) voting members shall occupy a place on the arts board, such places being numbered 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and 11, respectively. The terms of office for places 1, 3, 5, 7, 9, and 11 shall expire on odd-numbered years and the terms of office for places 2, 4, 6, 8, and 10 shall expire on even-numbered years.
(3) 
The two (2) nonvoting members shall occupy a place on the arts board, such places being numbered 1 and 2, respectively. The term of office for place 1 shall expire on odd-numbered years and the term of office for place 2 shall expire on even-numbered years.
(4) 
Terms of office shall commence and expire on the first official city council meeting in November as set out above.
(5) 
If any voting or nonvoting member is unable to complete his or her term, a successor will be appointed to that place to complete that term of office.
(6) 
Voting members of the arts board shall serve no more than three (3) full consecutive terms. When a member is appointed to complete a partial term, that partial term shall not count in computing the three (3) full consecutive terms. Nonvoting and/or ex officio members shall not be limited to three (3) consecutive terms.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 8623, § 1, adopted 3/23/2006)
The arts board shall remain responsible only to the city council and shall have the following powers, duties, and responsibilities:
(1) 
To make recommendations to the city council concerning the acquisition of sites for and the construction, improvement, enlarging, equipping, repairing, operation, and maintenance of auditoriums, galleries, museums, and civic theaters, plus debt service.
(2) 
The encouragement, promotion, improvement, and application of the arts and culture, including music (instrumental and vocal), dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture, photography, graphic and craft arts, motion pictures, television, radio, tape and sound recording, and the arts and culture related to the presentation, performance, execution, and exhibition of these major art forms and other activities for which hotel occupancy taxes may be used as provided by state law.
(3) 
To employ an executive director who shall be the chief administrator of the Irving Arts Center and the Department of Arts and Culture of the City of Irving. The executive director shall be responsible for carrying out the policies of the arts board. The executive director shall have the authority and responsibility to hire and supervise such other personnel as may be necessary to carry out the policies of the arts board. Said other personnel hired by the executive director shall be governed by the rules, regulations, and policies governing non-civil service personnel, including, but not limited to, financial, salary, personnel, and other policies of the city. The arts board shall be responsible for appointing, removing, and supervising the executive director. In the event of the temporary inability of the executive director to carry out his or her duties there shall be an acting executive director as specified in the organizational chart or in the adopted policies; this appointment will be made by the board of directors. The employment of the executive director and said other personnel shall be at will and said executive director shall be governed by the rules, regulations, and policies governing non-civil service personnel, including, but not limited to, financial, salary, personnel, and other policies.
(4) 
The city manager shall not have independent power to appoint, remove, or supervise the executive director, and appeals of personnel actions in regard to the executive director shall be to the arts board and not to the city manager.
(5) 
The arts board shall notify and involve the city attorney's office in any disciplinary actions against the executive director that could result in a loss of pay.
(6) 
Any issues that cannot be resolved between the city manager and executive director may be brought to the attention of the arts board or city council.
(7) 
The arts board shall have the power to implement policies approved by the city council concerning the department of arts and culture, and museums owned or operated by the city.
(8) 
For the purposes of this Article, the term "museum(s)" means the Heritage Museum, the Jackie Townsell Bear Creek Heritage Center, the Mustangs of Las Colinas Museum, and any other museum owned or operated by the city.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 6460, § 1, adopted 7/21/1994; Ordinance 7307, § 1, adopted 8/6/1998; Ordinance 8623, § 1, adopted 3/23/2006; Ordinance 2017-9904, § 1, adopted 1/12/2017)
(a) 
Budget process.
(1) 
The city manager serves as the budget officer for the city.
(2) 
In order to aid the city manager in his or her statutory duty to prepare a budget and to present the budget to the city council, the city manager may require the board of directors of the Irving Arts Center to furnish information necessary for the city manager to properly prepare the budget. The arts board shall prepare and submit an annual budget to the city manager in the format directed by the city manager or designee.
(3) 
A budget presentation to the city council may also be done by the arts board chair or designee.
(4) 
The final budget for the Irving Arts Center will be approved by the city council. The city council may amend said budget at any time by its own actions.
(b) 
The city council in the regular budget of the city may provide operating funds from the collection of the hotel occupancy tax to the Irving Arts Center.
(c) 
All contracts recommended by the arts board must be approved by the city council or meet the requirements of section 16-27 to be effective. The city council may decline to approve a contract, in which case the contract will not be effective.
(d) 
The Irving Arts Center shall submit monthly statements to the city showing all expenditures and balances. The financial records of the Irving Arts Center are subject to audit as required by law, the city council, the city treasurer, the city auditor, the chief financial officer, or designee.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 6290, § 4, adopted 7/15/1993; Ordinance 8623, § 1, adopted 3/23/2006)
(a) 
The Irving Arts Center shall make financial reports as directed by either the city council or the chief financial officer, in the format set forth by the chief financial officer.
(b) 
All hotel occupancy tax funds and other funds within the control of the Irving Arts Center shall be deposited in the city depository bank and invested pursuant to the terms of the city investment policy.
(Ordinance 6146, § 1, adopted 7/16/1992; Ordinance 8623, § 1, adopted 3/23/2006)
The Irving Arts Center and the Irving Convention and Visitors Bureau boards will report their activities to the city council as requested. Actions of either board may only be overruled by the city council.
(Ordinance 8623, § 1, adopted 3/23/2006)
(a) 
There is hereby created a Department of Arts and Culture of the City of Irving.
(b) 
The executive director of the Irving Arts Center shall be the executive director of the department of arts and culture and shall act in accordance with the powers, duties, and responsibilities granted by this article.
(c) 
The executive director shall have the authority and responsibility to hire and supervise such other personnel as may be necessary to carry out the policies of the arts board, including policies concerning the department of arts and culture, and museums. Said other personnel hired or supervised by the executive director shall be governed by the rules, regulations, and policies governing non-civil service personnel, including, but not limited to, financial, salary, personnel, and other policies of the city.
(Ordinance 2017-9904, § 2, adopted 1/12/2017)