A Town Plan Commission is hereby established to consist of the Town Chair, who shall be its presiding officer, and six citizens of the Town. The six citizen members shall be appointed by the Town Chair, subject to confirmation by the Town Board. Each citizen member shall serve for a term of three years. The appointment of the citizen members shall be scheduled so that at least one appointment is made each calendar year and the terms of the members shall not all terminate during any one calendar year. In the event of the absence of the Town Chair, an alternate shall be chosen per Robert's Rules of Order.
[HISTORY: Adopted by the Town Board of the Town of Ottawa as indicated in article histories. Amendments noted where applicable.]
[Adopted as § 1.15 of the 1987 Code]
The Commission may adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, findings and determinations, which shall be a public record.
The Commission may make reports and recommendations relating to the plan and development of the Town to public officials and agencies, public utility companies, civic, educational, professional and other organizations, and citizens. It may recommend to the Town Board programs for public improvements and the financing thereof. All public officials shall, upon request, furnish to the Commission within a reasonable time such available information as it may require for its work. The Commission, its members and employees, in the performance of its functions, may enter upon any land, make examinations and surveys, and place and maintain necessary monuments and marks thereon. In general, the Commission shall have such powers as may be necessary to enable it to perform its functions and promote municipal planning.
In addition to matters specifically required by ordinance to be referred to the Town Plan Commission, the Town Board shall refer to the Plan Commission for its consideration and report, before a final action is taken by it, the following matters:
A.
The location and architectural design of any public building.
B.
The location of any statute or other memorial.
C.
The location, acceptance, extension, alteration, vacation, abandonment, change of use, sale, acquisition of land for or lease of land for any street, alley or other public way, park, playground, area for parking vehicles or other memorial or public grounds.
D.
The location, extension, abandonment or authorization for any public utility, whether publicly or privately owned.
E.
All plats of land in the Town or within the territory over which the Town is given platting jurisdiction by Ch. 236, Wis. Stats.
F.
The location, character and extent of acquisition, leasing or sale of lands for public or semi-public housing, slum clearance, relief of congestion, or vacation camps for children.
[Adopted as § 1.18 of the 1987 Code]
The membership of the Board of Review shall be as described in § 70.46(1), Wis. Stats.
Pursuant to §§ 70.47(6m)(c) and 70.46(1), Wis. Stats., the Town Board allows for appointments of alternates to serve on the Board of Review in the event a Board member is removed or unable to serve for any reason. The Town Chair shall appoint, subject to confirmation of the Town Board, one alternate member for a term of five years. The Town Chair may appoint, subject to confirmation of the Town Board, additional alternate members, in addition to the one required alternate member. If more than one alternate member is appointed, the Town Chair, subject to confirmation of the Town Board, shall designate one of the existing or newly appointed members as first alternate, one as second alternate, and so forth to establish the priority of all alternate members. The term of any additional alternate members shall be for five years unless that term must be reduced by one or more years at the time of appointment to ensure that no two alternate members' terms end in the same year. The first alternate member shall act with full power when three members are absent, refuse, or are otherwise unavailable to hear an objection. The second alternate member (if any) shall act with full power when four members (or three members and the first alternate member) are absent, refuse or are otherwise unavailable to hear an objection. Additional alternate members (if any) shall act, in order of their priority, when necessary to provide three members/alternate members to hear any objection.
Pursuant to § 70.47(7)(af), Wis. Stats., income and expense information provided by a property owner to the Assessor for the purposes of establishing the valuation for assessment purposes by the income method of valuation shall be confidential and not a public record open to inspection or copying under § 19.35(1), Wis. Stats. Notwithstanding the foregoing, an officer may make disclosure of such information under the following circumstances:
A.
The Assessor has access to such information in the performance of his/her duties.
B.
The Board of Review may review such information when needed, in its opinion, to decide upon a contested assessment.
C.
Another person or body has the right to review such information due to the intimate relationship of the duties of an office or as set by law.
D.
The officer is complying with a court order.
Filing documents with the Clerk of the Board of Review may be accomplished in person, by mail, by facsimile transmission or by email transmission. In each case the document is not deemed to be filed until, and it is only deemed to be filed if, it is complete and it is actually received by the Clerk in hand, in the case of in-person delivery, mail or facsimile, or it is opened by the Clerk, in the case of email. No document transmitted by facsimile transmission or by email transmission while the Board of Review is in session shall be deemed filed with the Clerk during the session. Any message left orally by telephone voice recording or other electronic means, similarly, is not deemed to be received until such message is actually heard by the Clerk. The party transmitting the document or message is solely responsible for ensuring its timely and complete receipt and filing.