[Adopted 8-19-2016 by Ord. No. 16-2016 (Art. 120 of the 1979 Codified Ordinances)]
The Chief Financial Officer shall be appointed for a term to be decided by a majority of all the members of the City Council. The Chief Financial Officer shall serve at the pleasure of the Mayor and may be removed at any time by a majority vote of all its members. At least 30 days before such removal becomes effective, the City Council shall furnish the Chief Financial Officer with a written statement setting forth its intention to remove said Officer and the reasons therefore. In the event the removal is without just cause then the City shall pay to Chief Financial Officer a severance pay in an amount equal to two months' salary. However, in the event there exists a contract of employment between the City and the Chief Financial Officer the provisions of said contract shall supersede this section as to severance of employment.
A. 
The Chief Financial Officer shall be chosen solely on the basis of executive and administrative abilities, with special reference to actual experience in accounting, finance, business or knowledge of accepted practices in respect to the duties of the Office as herein outlined.
B. 
The Chief Financial Officer need not be a resident of the City or of the State of Pennsylvania at the time of appointment, but during the tenure of office shall reside within the City.
The salary and fringes of the City Chief Financial Officer shall be fixed from year to year by the City Council.
Before entering upon said duties, the Chief Financial Officer shall be able to obtain a bond with a bonding company as surety, to be approved by City Council, in the sum of no less than $50,000, conditioned for the faithful performance of said duties. The premium shall be paid by the City.
A. 
The Chief Financial Officer shall be the Chief Financial Officer of the City and shall be responsible to the City Council as a whole for the proper and efficient administration of the affairs of the City. The powers and duties shall relate to the general management of all City business not expressly by statute imposed or conferred upon other City officers.
B. 
Subject to recall by ordinance of the City Council, the powers and duties of the City Chief Financial Officer shall include the following:
(1) 
Overall responsibility for developing, implementing and the administration of the City's annual budget after its adoption by City Council.
(2) 
Serve as the City's representative with respect to various financial institutions, banks, creditors, lenders, auditors and others.
(3) 
Work with department heads, City Council and the Mayor to develop short-term and long-term financial goals.
(4) 
Monitor and evaluate the City's financial performance and ensure that it is consistent with established short-term and long-term goals, including Act 47 Recovery Plan.
(5) 
Overall responsibility for City revenues, including revenue enhancement efforts and revenue collection rates.
(6) 
Approve all expenditures and contracts for goods and service above $3,000; work with the Solicitor to ensure compliance with applicable procurement laws.
(7) 
Manage cash flow planning process and ensure fund availability; oversee cash, investments and asset management, and ensure investments consistent with fiduciary and legal obligations.
(8) 
Actively monitor accounts payable and accounts receivable; oversee the collection process, including coordination with third-party vendors hired for that purpose.
(9) 
Administer payroll and employee benefit programs, including all employee fringe benefit programs and the City's tax compliance responsibilities.
(10) 
Evaluate department's expenses and develop budgetary recommendations based on alignment of resources with City's strategic goals and objectives.
(11) 
Shall keep the Mayor and City Council informed as to the conduct of City affairs; by the preparation and submission of monthly, quarterly and annual financial reports, cash flow statements, budget to actual statements, and other financial statements, on the condition of the City finances and such other reports as the Mayor requests; and make such recommendations to the City Council as deemed necessary.
(12) 
Regularly evaluate operating budget and make recommendations to the Mayor and City Council regarding the attainment of financial objectives.
(13) 
Identify and implement internal financial controls, policies and procedures.
(14) 
Develop and implement financial controls, policies and procedures.
(15) 
Oversee the City's debt.
(16) 
Oversee coordination of grants program.
(17) 
Oversee the development of a comprehensive risk management plan.
(18) 
Work with payroll firms, auditors and other third parties as required to deliver necessary services.
(19) 
Oversee the external audit process and engage auditing best practices.
(20) 
Oversee reconciliation of bank statements, journals, entries and other financial statements.
(21) 
Supervise Deputy Chief Financial Officer (CFO) and others in the implementation of key budgetary, financial and accounting initiatives.
(22) 
Serve as Chief Administrative Officer responsible for the administration of all City pension, retirement and savings plans.
(23) 
Serve on City bargaining teams with respect to labor negotiations.
(24) 
Serve on other teams and committees as directed by the Mayor and City Council.
(25) 
Perform other related duties as assigned.
(26) 
Supervise and be responsible for the activities of all City Departments. Serve as Deputy Director of all City Departments. Council members acting in their executive capacity as Department Directors and may execute their direction through the City's Chief of Staff.
(27) 
Shall recommend to City Council the hiring, suspension or discharge of employees under said supervision.
(28) 
Shall prepare and submit to the City Council in accordance with the Charter and Third Class City Code, a budget for next fiscal year and an explanatory budget message. In preparing the budget the Chief Financial Officer, or designated Officer, shall obtain from the head of each department, agency, board or officer, estimates of revenues and expenditures and other supporting data as he requests. The Chief Financial Officer shall review such estimates and may revise them before submitting the budget to the City Council.
(29) 
Shall attend all meetings of the City Council and its committees as requested by the Mayor of the City Council with the right to take part in the discussion and shall receive notice of all special meetings of the City Council or its committees.
(30) 
Shall submit to the City Council, as soon as possible after the close of the fiscal year, a complete report on the financial and administrative activities of the City for the preceding year.
(31) 
Shall see that the provisions of all contests, leases, permits and privileges granted by the City are observed.
(32) 
May employ, by and with the approval of the City Council, experts and constituents to perform work and to advise in connection with any of the functions of the City.
(33) 
Shall attend to the letting of contracts in due form of law, with prior approval of the majority of City Council and the City Solicitor and shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other City Officer by statute.
(34) 
Shall see that all money owed the City is promptly paid and that proper proceedings are taken for the security and collection of all City's claims.
(35) 
All complaints regarding services or personnel of the City shall be referred to the Office of the Chief of Staff, or an officer designated and shall investigate and dispose of such complaints, and the Chief Financial Officer shall report thereon to the City Council.
(36) 
The Chief Financial Officer shall keep a current inventory showing all real and personal property of the City and its location, and shall be responsible for the care and custody of all such property including equipment, buildings, parks and all other City property, which is not by law assigned to some other officer or body for care and control.
(37) 
Establish lines of administrative direction and control for all City departments and agencies, and provide personal direction of all operating personnel through the establishment of administrative lines of procedure whereby he shall recommend the appointment or removal of all City-operating employees, not subject to civil service.
(38) 
The Chief Financial Officer shall maintain an office in the City Municipal Building and shall spend such time in the performance of duties as may be required by the City Council.
In the event that the Chief Financial Officer shall be absent from the City or incapacitated from performing the duties of his position, the Deputy Chief Financial Officer or a person designated by a majority of City Council shall act as Chief Financial Officer during such absence or incapacity.