[Ord. No. 2024-17, 10-8-2024]
The purpose of the Lexington Economic Development Commission is to increase economic development within the City of Lexington, Missouri.
[Ord. No. 2024-17, 10-8-2024]
A. 
Composition. The Economic Development Commission shall be comprised of seven (7) persons, who shall be residents of Lexington, non-residents owning or operating businesses in Lexington, or lives within the Lexington R5 School District. The Mayor, with the approval of the City Council, shall appoint such members. The Mayor shall also appoint a member of the City Council to serve as an ex officio, non-voting member of the Economic Development Commission.
B. 
Term. Terms of membership shall be for three (3) years. The terms shall be staggered so that no more than three (3) members are appointed in any one (1) year. The members shall not serve more than two (2) complete terms consecutively; however, they may be reappointed after a one (1) year absence.
C. 
Removal. Any Commission member may be removed upon the discretion of the Council, for cause stated in writing.
D. 
Resignation. Commission members may resign at any time by giving written notice. Written notice delivered via mail, email or in person shall be effective upon delivery unless otherwise provided in the notice of resignation. Upon acceptance of the resignation by the Commission, the City Council will be presented the name of a replacement for its approval.
E. 
Vacancies. The Commission will make recommendations to the Mayor for presentation to the City Council for approval. The appointment will be for the unexpired term. An unexpired term of more than eighteen (18) months to which a member is appointed shall be considered a complete term.
[Ord. No. 2024-17, 10-8-2024; Ord. No. 2025-01, 1-14-2025]
A. 
Officers. The officers will be designated as Chairman, Assistant Chairman, Treasurer and Secretary and will be elected by and from the Economic Development Commission at the first meeting of each fiscal year.
B. 
Term. Each officer shall not serve more than two (2) terms consecutively in one (1) office.
C. 
Duties Of The Chairman. The Chairman shall have the responsibility of presiding at all meetings of the Commission, to preserve order and enforce the rules thereof, and have the general supervision of the interest, the growth and development of the Economic Development Commission and to perform such other duties as are incident to the office. The Chairman shall appoint committees as they are deemed necessary and shall be an ex officio of all committees. The Chairman will sign all documents that require signature to make them valid.
D. 
Duties Of The Assistant Chairman. The Assistant Chairman shall, in the absence of the Chairman, or in the event of the Chairman's disability, perform all duties of that office.
E. 
Duties Of Treasurer. The Treasurer shall receive and have custody of all funds, keeping accurate account of all receipts and disbursements, rendering a monthly account to the Economic Development Commission, and a yearly account at the first meeting of each fiscal year. The Treasurer shall submit a copy of the monthly report to the City Council. The Treasurer shall submit all accounting records to the City Clerk for audit purposes at the end of each fiscal year.
F. 
Duties Of Secretary. The Secretary shall take minutes of each meeting. Be responsible for publication and distribution of copies of the minutes, reports, and decisions to the members of the Commission. Prepare and submit to the Council a complete record of proceedings before the Economic Development Commission on any manner requiring Council consideration. Submit minutes to City Hall for the permanent file. The Secretary may delegate performance of any or all of these specific duties to the part-time assistant to the Commission.
G. 
Compensation. The members of the Commission shall serve without compensation, but shall be entitled to reimbursement for their actual and necessary expenses incurred in the performance of their duties. Reimbursement for mileage shall be at the then-current standard mileage rate for business established by the Internal Revenue Service.
H. 
Intellectual Property Rights. All items of a tangible nature, including, and without limitation, all brochures, maps, pamphlets, advertisements, slogans, logos, computer programs, lists of potential visitors, or other work products which are produced, compiled, edited, arranged, designed, or authored by any employee or independent contractor of the Commission shall always be considered and remain the sole property of the City of Lexington. This provision shall be included in all employment contracts and all its contracts with independent contractors.
[Ord. No. 2024-17, 10-8-2024]
The fiscal year of the Economic Development Commission shall begin on the first day of April and end on the last day of March of each year.
[Ord. No. 2024-17, 10-8-2024]
A quorum consists of four (4) members of the appointed body of the Commission. All decisions or actions of the Economic Development Commission shall be made by a majority vote of those members present and voting at any meeting where a quorum exists. No member shall vote on any matter that may materially or apparently be considered a conflict of interest.
[Ord. No. 2024-17, 10-8-2024]
A. 
The Commission shall meet at least nine (9) times during the year. The date, time and place of the meeting shall be posted at City Hall forty-eight (48) hours in advance. Special meetings may be held as often as necessary at the call of the Chairman or by a quorum of the Commission members.
B. 
All business shall be conducted by parliamentary law with Robert's Rules of Order, Revised, being the authority.
C. 
Electronic Participation In Meetings. To the extent allowable by law, the members, or any committee of the Commission, may conduct any regular or special meeting by the use of any electronic means of communication, provided all participants may simultaneously hear each other during the meeting, and/or all communication during the meeting is transmitted to each participating member, and each participating member is able to communicate with all other participating members. A member participating in a meeting by any means pursuant to this Section shall be deemed to be present at the meeting.
[Ord. No. 2024-17, 10-8-2024]
The Chairman shall establish such committees as deemed necessary and proper to carry out the purpose and policies of the Economic Development Commission. The Chairman, with approval of the Commission, shall appoint or withdraw the committee members who are to serve on said committees.
[Ord. No. 2024-17, 10-8-2024; Ord. No. 2025-01, 1-14-2025]
This Chapter may be altered, amended or repealed by action of two-thirds (2/3) majority vote of the members appointed. The proposed changes will be submitted to City Council for approval.