The planning and zoning commission of the city is hereby named as the capital improvements advisory committee for the city.
(Ordinance 1505, § 1, adopted 10/26/1987)
In all matters dealing with development of the City, the capital improvements advisory committee will act pursuant to the V.T.C.A., Local Government Code § 395.001 et seq.
(Ordinance 1505, § 2, adopted 10/26/1987)
The capital improvements advisory committee shall be composed of the seven regular members and two alternate members of the planning and zoning commission. The advisory committee shall have at least one member of the real estate, development, or building industry. The advisory committee shall exercise such powers as prescribed by V.T.C.A., Local Government Code ch. 395, and as granted by the city council.
(Res. No. 87-37, § I(A), adopted 12/21/1987; Ordinance 3826, § 2, adopted 11/13/2023)
The officers of the planning and zoning commission shall hold like positions on the capital improvements advisory committee. These officers shall be chair, vice-chair, and secretary, and shall be selected as stipulated in the rules and procedures of the planning and zoning commission.
(Res. No. 87-37, § I(B), adopted 12/21/1987)
The capital improvements advisory committee shall serve in an advisory capacity and is established by the city council to perform the following duties:
(1) 
To advise and assist the city in adopting land use assumptions.
(2) 
To review the capital improvements plan and file it's written comments.
(3) 
To monitor and evaluate implementation of the capital improvements plan.
(4) 
To file semi-annual written reports with respect to the progress of the capital improvements plan and to report to the city any perceived inequities in implementing the plan or imposing the impact fee.
(5) 
To advise the city of the need to update or revise the land use assumption, capital improvements plan and impact fee.
(6) 
Provide other impact fee advisory services as directed by the city council.
(Res. No. 87-37, § I(C), adopted 12/21/1987)
Robert's Rules of Order, Newly Revised, shall be the capital improvements advisory committee's final authority on all questions of procedure and parliamentary laws not covered by these rules and procedures. The rules and procedures of the capital improvements advisory committee shall be adopted and approved by the city council. Any modifications to the adopted rules and procedures shall first be submitted to the city council for formal approval. A certified copy of these rules and procedures and any amendments thereto shall be filed in the office of the city secretary and be made available for public inspection during regular business hours.
(Res. No. 87-37, § I(D), adopted 12/21/1987)
A quorum shall consist of four members of the capital improvements advisory committee and shall be required to conduct official business and forward recommendations to the city council. In the instance where one or more regular members of the capital improvements advisory committee cannot be present, one or more alternate members shall serve in the absence of such regular member and have the right to vote in the absence of the regular committee member.
(Res. No. 87-37, § II(A), adopted 12/21/1987; Ordinance 3826, § 3, adopted 11/13/2023)
An agenda of the capital improvements advisory committee shall be prepared for each meeting by the director of planning and development. The agenda and all reference and statistical material relating to agenda items shall be delivered to each capital improvements advisory committee member prior to each meeting allowing adequate time for review of and familiarization with the agenda items.
(Res. No. 87-37, § II(B), adopted 12/21/1987)
(a) 
Calling meetings.
Meetings of the capital improvements advisory committee shall be called and conducted at various times to fulfill the obligations outlined in V.T.C.A., Local Government Code § 395.001 et seq. and directives of the city council. The chair shall call meetings and instruct the director of planning and development to prepare an agenda and provide any required information, reports or statistics.
(b) 
Place of meeting.
Meetings of the capital improvements advisory committee shall be held at North Richland Hills City Hall.
(c) 
Time of meeting.
The chair shall establish a time for each called meeting of the capital improvements advisory committee.
(d) 
Public notice.
All meetings of the capital improvements advisory committee shall be open to the public and shall be held in compliance with state law and the Charter and this Code.
(e) 
Work sessions.
The capital improvements advisory committee may be convened in work session in order to discuss any matter concerning impact fees.
(Res. No. 87-37, § II(C), adopted 12/21/1987; Ordinance 3826, § 4, adopted 11/13/2023)
(a) 
Definition.
The official records of the capital improvements advisory committee shall consist of these rules and procedures, minutes of all meetings, supporting documents such as reports, calculations, and all other material used to approve land use assumptions, prepare written reports to the city council and supporting documentation for all recommendations.
(b) 
Minutes.
The minutes of the capital improvements advisory committee meetings shall show the vote of each member, or if absent or abstaining, shall indicate that fact.
(c) 
Record retention.
All official records of the capital improvements advisory committee shall be kept for a period of not less than ten years and be made available for public inspection during regular business hours of the city.
(Res. No. 87-37, § III, adopted 12/21/1987)
(a) 
Order of business.
The chair, or in his absence the vice-chair, shall preside at all meetings, and shall decide all points of order or procedure. All letters of transmittal from the committee to the city council shall be over the signature of the chair. The chair shall call the capital improvements advisory committee to order, the members present and absent shall be recorded by the director of planning or his designated representative by calling the roll. The minutes of any preceding meeting shall be submitted for approval. The public shall be advised of the procedures to be followed in the meeting. The director of planning shall publicly advise the committee of any communication received pertaining to any matter pending before the committee.
(b) 
Presentation and hearing.
(1) 
The chair of the capital improvements advisory committee shall call on persons present who wish to speak to the agenda items, and shall direct that they speak in the following order:
a. 
The proponent or his representative.
b. 
Those persons in support.
c. 
Those persons in opposition.
Whenever necessary, the chair shall direct that all remarks shall be germane to the agenda item. At the chair's discretion, he may also impose a specified time limit for each speaker wishing to address a particular item. No rebuttal shall be allowed from either side, unless granted by a majority vote of the committee. The capital improvements advisory committee may direct questions to any speaker in order to clarify statements and facts presented.
(2) 
The chair shall then declare the public presentation or hearing closed, as to that agenda item.
(3) 
A motion may be made by any member other than the presiding officer.
(4) 
Any motion may be approved or denied by a simple majority vote of the members present. In the event of a tie vote on any motion, the motion will be considered as being denied and shall be so recorded.
(Res. No. 87-37, § IV, adopted 12/21/1987)