[11-26-2024 by Ord. No. 2024-24]
A. 
Pursuant to N.J.S.A. 52:27D-20.1 et seq., and the rule promulgated thereunder by the local finance board, the Borough hereby authorizes the use of a third-party payroll service provider to prepare payment documentation, take possession of Borough funds, and make such disbursements itself on behalf of the Borough for payroll related purposes.
B. 
Payroll service providers shall be required to:
1. 
Use their own customized programming process to execute disbursement for the Township; or
2. 
Use a third-party processor to execute disbursements for the Borough.
[11-26-2024 by Ord. No. 2024-24]
A. 
The appointment of a third-party payroll service provider shall be made pursuant to the Local Public Contracts Law (N.J.S.A. 40:A:11-1 et seq.) and shall require the contractor to do the following, not by way of limitation: data collection, agency report preparation, calculation of withholding, direct deposit of payroll disbursements, and/or transfer of Borough funds to contractor's account for subsequent disbursement of payment.
B. 
Any renewal or extension of a contract under these regulations shall be by resolution of the Governing Body.
C. 
The chief financial officer is hereby appointed the approval officer and is responsible for authorizing and supervising the activities of the payroll service and shall further be charged with the reconciliation and analysis of all general ledger account affected by the activities of the disbursing organization.
D. 
If required by the contract between the Borough and the payroll service, the payroll service is permitted to hold Borough funds pending transmittal to a payee.
A. 
A third-party payroll service provider must meet all of the following requirements:
1. 
Report any irregularities that may indicate potential fraud, noncompliance with appropriate laws, dishonesty or gross incompetence on the part of the approval officer; and
2. 
Report circumstances that could jeopardize its ability to continue operations or otherwise interrupt the services provided to the Borough.
B. 
A payroll service must meet the requirements of N.J.A.C. 5:30-17.5, requiring that the approval officer be assured that the services has its own internal controls and appropriately guard against theft and other adverse conditions.
C. 
All contract entered into pursuant to these regulations and the laws authoring the same shall comply with the requirements of N.J.A.C. 5:30-17.6, which sets out a series of mandatory contractual terms and conditions.
Upon the adoption of this chapter, the Borough administrator, with the assistance of the chief financial officer and Township attorney, as necessary, is hereby authorized and directed to enter into a contract for payroll services in accordance with all local public contracting laws and N.J.A.C. 5:30-17. Appointment of the third-party payroll service provider shall be by separate resolution of the governing body.