During the interim period between the beginning of the fiscal year and the adoption of the budget, the City Council shall adopt a resolution authorizing continuation of payments for operational expenses, other than payrolls, which shall be processed as provided for in this chapter. Any budget adopted by the City Council shall provide funds for such approved expenditures.
(Ord. 137 C.S. § 2, 1966; Ord. 94-8 § 1, 1994; Code 1975 § 100.1)
Disbursements shall be made from budgeted funds by check as specified in this chapter.
(Ord. 137 C.S. § 2, 1966; Ord. 94-8 § 1, 1994; Code 1975 § 110.0)
A. 
Claims and demands other than for salaries and wages shall be paid by check signed by the Assistant City Administrator or, in her/his absence, the City Administrator or, in her/his absence, the City Clerk, except for checks drawn on the account of the Harrison Memorial Library, after the claims and demands have been processed as follows:
1. 
Certified by the person obligating the City for the expenditure that "The expense hereon is budgeted. The items and/or services have been received. This is a proper charge against the City";
2. 
Certified by the Assistant City Administrator, the City Administrator or City Clerk that "There is an unencumbered balance in the current budget for payment hereof. The fiscal obligation has been reconciled with a purchase order or other proper authorization."
B. 
When necessary due to absence or disability of City officials, the Mayor or, in her/his absence, the Mayor Pro Tempore shall sign checks in the place of one of the above designated signatories. The City Administrator and/or, in her/his absence, the Assistant City Administrator shall sign all payroll checks. Each check shall be signed by at least one municipal officer who has executed an official bond to the City covering the faithful performance by such officer of the duties of her/his office.
(Ord. 137 C.S. § 2, 1966; Ord. 307 C.S. § 1, 1974; Ord. 75-12 § 1, 1975; Ord. 79-2 § 1, 1979; Ord. 94-8 § 1, 1994; Code 1975 § 111.0)
Prior to the next regular meeting of the City Council, the Assistant City Administrator shall give to the City Clerk for presentation to the City Council for ratification a register of checks listing all checks that have been paid since the last previously ratified register of checks.
(Ord. 137 C.S. § 2, 1966; Ord. 94-8 § 1, 1994; Code 1975 § 111.1)
In the event a claim or demand is not certified as required by CMC § 3.04.040, such claim or demand shall not be paid but shall be submitted to the City Council for whatever action it deems necessary.
(Ord. 137 C.S. § 2, 1966; Ord. 307 C.S. § 2, 1974; Code 1975 § 111.2)
Salaries and wages will be paid on the sixth and twenty-first of each month by the Assistant City Administrator in accordance with the salary schedule, range and step of each employee, when appropriate, as established by the City Council by resolution.
(Ord. 137 C.S. § 2, 1966; Ord. 244 C.S. § 1, 1971; Ord. 94-8 § 1, 1994; Code 1975 § 112.0)
Payrolls will be submitted semimonthly by each department head, and the Department of Administrative Services will pay salaries and wages in accordance with such payrolls, upon certification thereof by the department head concerned. Payrolls of employees not assigned to any specific department will be certified by the Assistant City Administrator or by her/his designee.
(Ord. 137 C.S. § 2, 1966; Ord. 244 C.S. § 1, 1971; Ord. 94-8 § 1, 1994; Code 1975 § 112.1)
Prior to the regular meeting of the City Council, the Assistant City Administrator shall give to the City Clerk for presentation to the City Council for ratification the total payroll expense that has been paid since the last regular meeting.
(Ord. 137 C.S. § 2, 1966; Ord. 94-8 § 1, 1994; Code 1975 § 112.2)
Upon termination of an employee prior to the end of a month, the department head concerned may submit a special payroll for payment of salaries or wages due the employee to date of termination. The Department of Administrative Services shall pay such salaries or wages upon the receipt of such special payroll.
(Ord. 137 C.S. § 2, 1966; Ord. 94-8 § 1, 1994; Code 1975 § 112.3)
A. 
Unbudgeted claims and demands must first be submitted by the City Administrator or her/his duly authorized representative to the City Council for approval and such budget adjustments and appropriations as may be required.
B. 
Thereafter, if appropriate provisions have been made by the City Council, the demand is processed as a budgeted demand.
(Ord. 104 C.S. § 1, 1964; Ord. 94-8 § 1, 1994; Code 1975 § 113.0)
Notwithstanding anything to the contrary in the code, the City Council shall be the final arbiter of spending priorities relating to zoning and maintenance of City-owned property.
(Ord. 2007-09 § 2, 2007)