The Library Advisory Board (“Board”) is hereby established to serve in an advisory capacity to the Mayor and the City Council and shall submit to the Mayor and City Council any recommendations regarding library services. The Board shall:
1. 
Advocate and recommend programs to promote and support library services for City residents and make the public aware of those facilities that are available for public use.
2. 
Assist in planning, scheduling and participating in special programs or projects, such as setting up displays, making posters, etc.
3. 
Meet with a variety of public groups to promote library services for City residents.
4. 
Meet with King County Library System and library staff regularly.
5. 
Promote gift giving/donations to the King County Library Foundation or the Friends of Tukwila Library.
6. 
Promote literacy in Tukwila, in addition to King County Library Services’ efforts to promote literacy in the region.
7. 
Render any other advice and assistance on library services.
(Ord. 2532 § 3, 2017; Ord. 2737, 8/29/2024)
A. 
Qualifications.
Members must be a resident of the City of Tukwila.
B. 
Number of Members.
The Board shall be comprised of not less than five members and not more than seven members.
C. 
Appointment Process.
Community members that meet the requirements stated in TMC Section 2.33.020.A shall submit a completed Boards and Commissions Application to the Mayor’s Office. The Mayor’s Office will forward the application to the Board Staff Liaison to contact the applicant. The Mayor recommends appointment of applicants to the City Council and all appointments are confirmed by the City Council.
D. 
Term of Appointment.
The term of appointment for the members of the Library Advisory Board shall be two years provided, however, that in order for the fewest terms to expire in any one year all current terms of existing appointed Board members shall expire on March 31 of the year set forth below for each respective position number:
Term for Positions 1, 2, 4 and 6 shall expire March 31, 2025
Term for Positions 3, 5 and 7 shall expire March 31, 2024
After the expiration of the current terms for the existing Board members listed above, each term thereafter shall be for a period of two years.
E. 
Student Representation.
In addition to the appointed positions, the Board shall seek to recruit one student representative to participate on the Board. The student representative shall be a high school student who resides in the City of Tukwila. The term of this position will be a minimum of one year and may not exceed four years or when the student graduates from high school, whichever comes first.
F. 
Resignations.
If a Board member is unable to complete their term of service, a letter of resignation shall be sent to the Mayor indicating the effective date of the resignation.
G. 
Vacancies.
Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term.
H. 
Revocation of Appointment.
A Board member may be removed from the position if absent without being excused for three consecutive meetings or six regular meetings in a calendar year.
(Ord. 2532 § 4, 2017; Ord. 2712 § 4, 2023)
Members of the Board shall meet and organize by electing from the members of the Board a Chair and a Vice-chair, and such other officers as may be determined by the Board, to serve for one year. The Vice-chair shall promote to the Chair the following year and a new Vice-Chair shall be elected by the members. It shall be the duty of the Chair to preside at all meetings. The Vice-chair shall perform this duty in the absence of the Chair. If neither the Chair nor the Vice-Chair is present, a member chosen by agreement of the attending members shall act as Chair.
(Ord. 2532 § 5, 2017)
A. 
Conduct.
The Board shall hold at least one regular meeting per quarter. Board meetings shall be conducted in public session and noticed in accordance with the Open Public Meetings Act (OPMA).
B. 
By-Laws.
The Board shall adopt bylaws to provide guidelines for the conduct of business.
C. 
Quorum.
A majority of the seated members of the Board shall constitute a quorum for the transaction of business.
D. 
Staff Assistance.
The City shall provide assigned staff to support the Board. The primary role of staff is to represent the City and facilitate communication between the Board, City Administration, the City Council and other City departments. Staff responsibilities include:
1. 
Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws;
2. 
Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA);
3. 
Providing professional guidance, issue analysis and recommendations;
4. 
Assisting with research, report preparation and correspondence; and
5. 
Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions.
(Ord. 2532 § 6, 2017)
A. 
Reporting Requirements.
The Board shall keep the City of Tukwila apprised of its activities and recommendations by submitting an annual written report by January 31 each year summarizing the activities for the previous year.
B. 
Biennial Review.
The City Council shall review the ongoing relevance of all Boards and Commissions in conjunction with review of requested funding allocations during the biennial budget process.
(Ord. 2532 § 7, 2017)