A. Each candidate or their authorized representative and each authorized representative of any political committee shall file reports with the City Clerk disclosing all contributions and all disbursements in accordance with this section.
B. Each candidate and political committee, or the authorized representative of each candidate or political committee, shall file the following reports:
1. A post-nomination report, which shall be filed no later than 4:00 p.m. on the second Monday after the City nominating caucus;
2. A first pre-election report, which shall be filed no later than 4:00 p.m. on the fourth Monday preceding election day;
3. A post-election report, which shall be filed no later than 4:00 p.m. on the third Monday following the election;
4. An annual report, which shall be filed no later than January 31st of each year, on the retention or disposition of surplus campaign funds until all such funds are used or distributed; and
5. The post-nomination report shall include all information required to be reported by this section from the date of the preceding election or the most recent annual report, if applicable, up to and including the full day before the filing of the post-nomination report. All other reports shall include information starting from the full day that the previous report was filed up to and including the full day before the filing of the current report.
C. Each report under this section shall disclose:
1. The amount of cash on hand at the beginning of the reporting period;
2. The total amount of all contributions for the reporting period and the election cycle;
3. The identification of each person who makes a contribution to the candidate during the reporting period;
4. The amount contributed by each person who makes a contribution to the candidate during the reporting period;
5. The total amount of all disbursements, including all expenditures, for the reporting period and the election cycle;
6. The name and address of each person to whom a disbursement or expenditure in an aggregate amount or value in excess of $50.00 within the election cycle is made by the reporting candidate, together with the date, amount, and nature or purpose of such operating expenditure;
7. The date, location, and nature of any safe harbor events and a certification by the candidate that all reported safe harbor events comply with the City's election code;
8. The total and individual amounts of all loans the candidate or candidate's treasurer received; and
9. Documentation indicating the nature, terms, and status of each loan.
D. All campaign reports shall be made on the forms designated by the City Clerk. The campaign reports shall contain a certification by the candidate or authorized representative of the candidate that the contents of the report are true and complete to the best of the certifying person's knowledge, information, and belief.
E. There is a late filing fee for each campaign report which is not filed within the time prescribed in this section. The fee is $10.00 for each day or part of a day, excluding Saturdays, Sundays and holidays, that a report is overdue. The maximum late fee payable with respect to any single report is $250.00.
1. The City Clerk shall receive an overdue campaign report even if any late filing fee has not been paid, but the report shall not be considered officially filed until all fees have been paid.
2. Upon receipt by the City Clerk of an overdue campaign report, no further late filing fees shall be incurred, notwithstanding the fact that the report is not considered officially filed.
3. It is the personal responsibility of the candidate or of the authorized representative of a political committee to file all reports in complete and accurate detail and to pay all late filing fees. A late filing fee shall not be paid, directly or indirectly, from contributions to the candidate or political committee.
F. A campaign report must be attested to as complete and accurate to be deemed "filed." If there is a material or significant deficiency in a campaign report, the City Clerk shall notify the candidate or political committee, in writing, of the deficiency. The candidate or political committee shall file a corrected report within two weeks from the date of that notice. If a corrected report is not filed within two weeks or if a corrected report is not attested to as complete and accurate, then daily late filing fees will be assessed.
G. If the City Clerk determines that there is a material or significant deficiency in a corrected report, then the candidate or political committee must continue to correct and resubmit the campaign report to the City Clerk until such campaign report is accepted. In such case, daily late filing fees will continue to be assessed.
H. A person shall not receive any salary or benefits from the office of the Mayor or Councilmember until all required campaign reports have been attested to as complete and accurate, accepted as filed, and all late filing fees have been paid.
I. All campaign reports filed, and all notifications of deficiencies and late filing fees, shall be available for public review during the normal office hours of the City Clerk.
J. A violation of this section is a Class B offense.
(Ord. 2020-7, 2020/Ord. 2020-20 (part), 2020/Ord. 2022-30 § 1, 2022/Ord. 2024-19 § 1, 2024)