(a) 
The public information officer for the city shall be the currently appointed city secretary.
(b) 
A member of the public may make a PIA request to the city only by delivering such written request to the city's public information officer by one of the following methods:
(1) 
United States mail;
(2) 
Electronic mail;
(3) 
Hand delivery; or
(4) 
Electronic submission through the city's internet website.
(c) 
The physical, mailing and electronic mail addresses to be used by a member of the public for the purpose of delivering a written PIA request to the city's public information officer as described in subsections (b)(1), (b)(2) and (b)(3) above shall be those shown on the sign required to be displayed by the city under section 552 205 of the Texas Government Code and as indicated on the city's internet website regarding PIA request submissions. The link to the online portal to be used by a member of the public for the purpose of electronic submission of a written PIA request to the city's public information officer through the city's internet website as described in subsection (b)(4) above shall be as shown on the sign required to be displayed by the city under section 552.205 of the Texas Government Code and as indicated on the city's internet website regarding PIA request submissions.
(2002 Code, art. 1.800; Ordinance 579 adopted 8/26/2025)
All documents, papers, letters, books, maps, photographs, sound or video recordings, microfilm, magnetic tape, electronic media, or other information-recording media, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of this state, created or received by the city or any of its officers or employees pursuant to law or in the transaction of public business are hereby declared to be the records of the city and shall be created, maintained, and disposed of in accordance with the provisions of this division or procedures authorized by it and in no other manner.
(2002 Code, sec. 1.901)
All records as defined in section 1.05.031 of the plan are hereby declared to be the property of the city. No official or employee of the city has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited.
(2002 Code, sec. 1.902)
It is hereby declared to be the policy of the city to provide for efficient, economical, and effective controls over the creation, distribution, organization, maintenance, use, and disposition of all records of this office through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice.
(2002 Code, sec. 1.903)
The city secretary will serve as records management officer for the city as provided by law and will ensure that the maintenance, destruction, electronic storage, or other disposition of the records of this office are carried out in accordance with the requirements of the Local Government Records Act.
(2002 Code, sec. 1.904)
Appropriate records control schedules issued by the state library and archives commission shall be adopted by the records management officer for use in the city, as provided by law. Any destruction of records of the city will be in accordance with these schedules and the Local Government Records Act.
(2002 Code, sec. 1.905)