Leasing of purchasable or nonpurchasable equipment and personal property shall follow the solicitation, award, and contract signing procedures set forth in this chapter based upon the compensation amount for the contract. Each contract for the leasing of equipment and personal property shall contain a provision permitting the city to terminate the contract at the end of any fiscal year during the contract term of the contract upon not less than 30 days' written notice to the other party. Leases for equipment and personal property that use a vendor's forms shall conform to general requirements in LMC § 2.68.120 to the maximum extent possible.
(Ord. 2159 § 3 (Exh. A), 2024)
A. 
The department head or their designee shall inspect supplies, equipment, personal property, and general services delivered, and determine their conformance with the specifications set forth in the order or contract.
B. 
The department head or their designee shall inspect all equipment and personal property leased to the city to ensure it is in a fit and satisfactory condition for the city's use and is free from defect so that it may be safely used for its intended purpose.
C. 
The department head has the authority to require chemical and physical tests of samples submitted with bids, and samples of deliveries which are necessary to determine their quality and conformance with specifications.
(Ord. 2159 § 3 (Exh. A), 2024)
A. 
Each department shall submit to the Administrative Services Director, at such times and in such forms as the Director prescribes, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out. The Administrative Services Director has the authority to sell or otherwise dispose of all supplies and equipment which cannot be used by any department or which have become unsuitable for city use, or to exchange the same for or trade the same in on new supplies and equipment.
B. 
The Administrative Services Director or their designee may surplus the service weapons of employees of the Livermore police department upon an employee's retirement from service with the Livermore police department.
C. 
The Administrative Services Director or their designee may surplus the badges of employees of the Livermore police department upon an employee's retirement from service with the Livermore police department, upon an employee being promoted to a higher classification within the department, or for employees who resign in good standing with a minimum of 10 years of service with the Livermore police department.
D. 
The Administrative Services Director or their designee may surplus Livermore police department service animals upon an animal's retirement from service with the Livermore police department to the employee handler or otherwise.
E. 
City Council approval is needed for disposition of supplies and/or equipment when the total estimated value exceeds $200,000. Disposition may include abandonment, destruction or donation to public bodies, charitable, civic or nonprofit organizations and may include city property which has no commercial value or for which the estimated cost of continued care, handling, maintenance or storage would exceed the estimated proceeds of sale. Sales procedures may include negotiated sales, acceptance of sealed bids or public auction. Services of a paid auctioneer may be used, as appropriate. The Administrative Services Director also has the authority to make transfers between departments of any usable surplus supplies or equipment and which are $5,000 or less in value.
(Ord. 2159 § 3 (Exh. A), 2024)
A. 
City employees shall discharge their duties impartially to assure fair competitive access to city procurement opportunities by responsible consultants, contractors, and vendors. Moreover, city employees shall conduct themselves in such a manner as to foster public confidence in the integrity of city procurement activities.
B. 
No city employee shall participate directly or indirectly in a city procurement when the employee knows that:
1. 
The employee or any member of the employee's immediate family has a financial interest pertaining to the procurement; or
2. 
The employee or any member of the employee's immediate family is negotiating or has an employment arrangement that is contingent upon, or will be affected by, the procurement.
C. 
Upon discovery of an actual or potential conflict of interest, an employee shall promptly inform the Administrative Services Director and withdraw from further participation in the procurement.
D. 
No person shall offer, give, or agree to give any city employee any gratuity or offer of employment in connection with a procurement by the city. No city employee shall solicit, demand, accept or agree to accept from any other person a gratuity or an offer of employment in connection with a procurement by the city.
E. 
No consultants, contractors, or vendors who assisted the city's decision to identify the goods or services to be procured, and no consultant, contractor, or vendor with whom the city has contracted to prepare, or assist in the preparation of, bid or proposal documents, shall submit a bid, proposal, or quotation for the goods or services to be procured.
F. 
All potential consultants, contractors, or vendors shall avoid any behavior that might influence any elected or appointed officials to interfere with a solicitation, and they shall limit their communications with the City of Livermore to the person responsible for conducting that solicitation and the Administrative Services Director. Undue influence on a solicitation may result in the consultant, contractor, or vendor being disqualified from participating in a solicitation as set forth in the administrative regulations.
(Ord. 2159 § 3 (Exh. A), 2024)
A. 
The administrative regulations shall incorporate the city's environmentally preferable purchasing and practices policy for environmental considerations including recycled content and recovered organic waste product use into purchasing practices and procedures.
B. 
All vendors providing paper products, printing and writing paper, and organic waste products must comply with relevant state law and city requirements.
(Ord. 2159 § 3 (Exh. A), 2024)