The first class city of Dillingham is a city school district which is required to establish, maintain, and operate a system of public schools as provided in AS 29.35.260(b), AS 29.35.160 and AS 14.12. The city school district established in the city, may be referred to as the Dillingham School District, and, in the ordinance and resolutions of the city, as the "city school district" or "school district."
(Ord. 05-02 § 1 (part), 2005; Ord. 86-8 § 1, 1986)
A. 
The city school district shall be operated on a district-wide basis under the management and control of the school board as provided by AS 14.12.0420(b) and by other provisions of AS 14.12. The school board shall perform the duties as set forth in AS 14.19.
(Ord. 05-02 § 1 (part), 2005; Ord. 96-13 § 1, 1996; Ord. 95-03 § 1, 1995; Ord. 93-12 § 1, 1993; Ord. 86-8 § 1, 1986)
All school district money shall be deposited in a centralized school district treasury with all other school district moneys. The school board shall have the custody of, invest, and manage all such money in the treasury pursuant to AS 14.14.060(a). The officer responsible for custody, investment, and management of school district funds shall comply with the bonding provisions of AS 14.14.020.
(Ord. 05-02 § 1 (part), 2005; Ord. 86-8 § 1, 1986)
The responsibilities of the school district accounting system shall be performed in accordance with accepted principles of governmental accounting.
(Ord. 05-02 § 1 (part), 2005; Ord. 93-12 § 2, 1993; Ord. 86-8 § 1, 1986)
Risk management, maintenance, and janitorial services for all facilities used by the school district shall be provided by the school district.
A. 
In order to ensure proper maintenance of school district facilities there is created a school facility committee.
B. 
The committee shall be composed of the mayor, the school board president, a city council member, a school board member designated by the school board, the city manager, the superintendent, the city public works director, the school district director of facilities, and a citizen who is a resident of the city. The members shall be appointed by the mayor and confirmed by the council. Appointments shall be made annually after the regularly scheduled municipal election. The mayor shall consult with the school board president regarding the individual to fill the citizen seat on the committee. The mayor shall chair the committee.
C. 
The city clerk shall generate written minutes and shall assist in drafting reports from the committee to the school board and to the city council.
D. 
The committee shall:
1. 
Meet on a quarterly basis, and discuss: (a) any need for increases or decreases in school facility-related services, and (b) regarding the funding necessary for school facility maintenance and repair;
2. 
Arrange for an annual inspection by October 31st of each year of city school facilities to be performed cooperatively by school district and city employees, or by an independent third party agreed upon by the city and the school district, financial responsibility to be determined at the time of inspection;
3. 
Before yearly budget activities begin for the city, present the facilities annual inspection report to the committee;
4. 
Consider and review emergency appropriations made by the city to the school district for unforeseen expenditures relative to school facility maintenance and to make recommendations to the city council regarding any need for and use of emergency appropriations;
5. 
Monitor implementation of the school district's maintenance master plan identified as the major CIP project update for major rehabilitation, construction, and/or major repair projects;
6. 
Conduct an annual review of the maintenance master plan including the capital improvement plan included therein;
7. 
Monitor the implementation of a preventative maintenance plan at the school district, such preventative maintenance plan defined as the regularly scheduled activities that carry out the diagnostic and corrective actions necessary to prevent premature failure or maximize or extend the useful life of a facility and/or its components; and
8. 
Make recommendations to the city council regarding annual appropriation of revenues for facility maintenance and/or repair purposes.
E. 
The city and school district may, by joint agreement, determine that maintenance and janitorial services for school district facilities shall be provided by the city. Any agreement shall be reviewed by the city council on an annual basis and then subject to consideration as to whether the city will renew any agreement where it has accepted maintenance and janitorial service responsibility. To offer an opportunity for the city or the school district to request a change in who is to provide the maintenance and janitorial services, that request shall be made in writing ninety days prior to the beginning of a fiscal year of the city.
(Ord. 16-03 § 2, 2016; Ord. 14-04 § 2 (part), 2014; Ord. 05-02 § 1 (part), 2005)