This subchapter is hereby adopted to serve as a guide for the comprehensive and effective usage of athletic/recreational facilities owned, leased, scheduled or otherwise controlled by the city.
(Ordinance 4257 adopted 5/20/2025)
It shall be the responsibility of the Parks and Recreation Board to:
(A) 
Act in accordance with chapter 34 of this Code of Ordinances;
(B) 
Periodically audit and review the effectiveness of this chapter;
(C) 
Evaluate problems encountered by users and/or requesters of facilities; and
(D) 
Recommend changes to this ordinance to the City Council at those times as it or the council deems necessary.
(Ordinance 4257 adopted 5/20/2025)
(A) 
The Recognized Youth Associations within the City of Carrollton are as follows:
(1) 
Carrollton Aqua Racers;
(2) 
Carrollton Farmers Branch Baseball Association;
(3) 
Carrollton Farmers Branch Girls Softball Association;
(4) 
Carrollton Farmers Branch Soccer Association; and
(5) 
Carrollton Youth Football League.
(B) 
Associations desiring the use of city facilities must agree to and sign a facility use agreement and their association must be located within the City of Carrollton corporate limits.
(C) 
All associations must be recognized by the State of Texas as a non-profit organization.
(D) 
Eligibility requirements for youth sports participants: Youth eligibility is regulated by each individual association's organizational rules, but must allow for all Carrollton residents.
(E) 
All associations or teams playing on city fields must submit the following annually:
(1) 
Contact information of all board members in the association.
(2) 
Master schedule of all games to be played including dates, times, facilities, and teams are due to the city electronically one week prior to first scheduled game.
(3) 
All rosters that include the listing of the city of residence for each participant.
(4) 
Proof of non-profit status.
(5) 
All associations must submit a copy of bylaws and all bylaws must be in harmony with the policies of the city.
(6) 
Insurance: All associations or organizations must provide (and keep in force for the duration of the playing season) general liability insurance of the occurrence type written by an insurance company acceptable to the city. This insurance must have insurance limits of not less than $1,000,000.00 CSL (combined single limit). The insurance certificate must list the city as an additional insured with a notice of cancellation clause of not less than 30 days. Insurance certificate must be on file prior to any practices or games.
(F) 
Any participant of an association shall have the right to request and receive a report of all revenues, expenses, and any other financial information from any association using city facilities for leagues, tournaments, or concessions.
(1) 
All associations must submit an annual report to the city to include all of the above information along with a copy of their most recent tax return.
(G) 
The city may terminate the use of city facilities for any failure to comply with established policies.
(H) 
Facility use guidelines.
(1) 
Closed fields.
(a) 
A closed field will be any field that is not open due to a determination made by the Director.
(b) 
The Director is authorized to close any athletic field for inclement weather, maintenance requirements, or to protect the playing surface from damage.
(c) 
In most cases, the city will update the rainout line and lock gates for closed fields.
(d) 
No association shall provide maintenance on any field unless authorized in advance and in writing by the Director.
(e) 
If there has been rain before a weekday game, coaches may check the rainout line after 4:00 p.m. to verify whether facilities are playable. Some decisions may be made as late as 6:00 p.m. in extreme cases.
(f) 
Prior to each season, the city may designate rest days for maintenance during that season.
(g) 
If fields are damaged during a closure for any reason, the repair of damages will be charged to the person responsible for the field rental.
(2) 
Parking.
(a) 
All participants must park in designated areas.
(b) 
Motorized vehicles are prohibited on walkways, grass and trails.
(c) 
All vehicles are subject to ticketing and/or towing at the owner's expense.
(3) 
Practices.
(a) 
Rosemade practice fields are available for teams under nine years of age that are registered with a recognized youth baseball, softball or soccer association. Each team is limited to one hour per week and space is available to be reserved Monday through Friday evenings during the spring and fall seasons.
(b) 
All teams, other than those described in subsection H(3)(a) of this section, must request a permit and pay for any practice time on or in city athletic facilities. It is unlawful for any team or association to conduct organized practices on any athletic field without the required permit.
(c) 
Practice fields in neighborhood parks shall not require a permit. They are first come, first served. There shall be no organized games on neighborhood practice fields.
(d) 
Each Recognized Youth Association will be allotted one free week of practices/scrimmages the week prior to their regular season(s). Associations are responsible for scheduling teams and communicating their facility needs with the city no less than one week in advance.
(e) 
Due to the specialized nature of their sports, Carrollton Youth Football and Carrollton Aqua Racers will be provided access to facilities for practice. Practice schedules must be provided to the city by the association no less than one week in advance.
(4) 
Make-up games.
(a) 
All league make-up games and non-scheduled games must be approved in advance by the city. Notice of make-up games must be provided at least 48 hours in advance. No game shall be rescheduled for any reason other than inclement weather or electrical failures. Any other reason for rescheduling must be submitted in writing for review and approval by the Director.
(b) 
All associations wanting to extend the season from its original request must submit a request in writing to the city.
(c) 
Granting or denying the association's request shall be within the discretion of the city.
(5) 
Keys.
(a) 
The president of each association must submit a key request to the parks office for review and approval by the Director.
(b) 
Keys need to be returned at the end of each season.
(c) 
Lost keys may result in a complete changing of the locks at the association's expense and loss of key privileges.
(6) 
Litter removal.
All associations and individual user-groups are responsible for cleaning up playing surface and surrounding areas of athletic complexes. Failure to comply may result in loss of playing privileges. Absolutely no glass containers shall be allowed at any park.
(7) 
Lights.
(a) 
Access will be given to two specified board members to control lights using the Musco Control Link System at designated facilities during league games only.
(b) 
Any association that abuses the use of the lights will lose access to the Musco Control Link System.
(8) 
Concessions.
(a) 
Recognized Youth Associations may operate their designated concession stands on a schedule determined by the Director. If the association chooses not to operate the stand during league games, tournaments or special events, the city may operate the concession stand in whatever manner the Director deems appropriate.
(b) 
In the case where associations share a concession stand, the two associations must come to an agreement amongst themselves. In cases in which there is no agreement, the city may operate the concession stand in whatever manner the Director deems appropriate. Game days supersede practices when deciding who will have use of the stand.
(c) 
All concession stands must meet the city's Environmental Services Department Guidelines.
(d) 
All associations are responsible for the cleanliness of each stand they operate. Failed health inspections may result in loss of rights to operate.
(e) 
All associations are required to purchase all soft drink supply from the city's current contracted vendor unless otherwise approved by the city.
(f) 
The city may supply water, electricity, and make needed repairs to the concession stand. If the city finds the concession stand dirty from food or other items, the association will be charged $25.00 per hour for each employee needed to clean the facility.
(g) 
All associations must collect and remit all applicable sales tax for items sold on city property.
(h) 
Failure to comply with State law, the Carrollton Code of Ordinances, or park rules established by the city may result in the loss of rights to operate.
(9) 
Field maintenance.
No association shall provide any type of field maintenance, including the use of any product for drying infields and marking lines, unless a written request is submitted and approved by the Director.
(10) 
Scoreboard control boxes.
(a) 
Control boxes will be available to each association throughout each season.
(b) 
If an association loses or damages the control boxes, that association will reimburse the city for replacement parts or repairs, including wires and inserts to boxes.
(11) 
Goal posts.
(a) 
All goal posts shall remain secured in the ground at all times. No association or any user-group is permitted to move goal posts without express approval from the Director. Failure to comply may result in loss of rights to use the facility.
(b) 
Tape is not permitted as a method of securing nets to soccer goal posts.
(12) 
Coaches certification for recognized youth associations.
(a) 
Each association is responsible for having all coaches certified through a state or national organization, or through the city's certification program. The association is responsible for all costs of the certification.
(b) 
Certifications must include a minimum of $1,000,000.00 of liability insurance and background checks.
(c) 
Each association shall submit rosters of certified coaches to the city.
(13) 
Criminal history background checks for recognized youth associations.
All recognized youth associations are required to conduct criminal history background checks on all coaches and volunteers associated with any team or association.
(14) 
Age cut-off.
(a) 
All associations set age cut-off dates in conjunction with their governing body or parent organization.
(b) 
All participants are placed in age divisions based on their age as of the current year of each date set by the association bylaws.
(c) 
Dates can be changed subject to approval by the city.
(15) 
Facility allocation.
(a) 
Primary facilities used by recognized youth associations for league games:
(i) 
Carrollton Farmers Branch Youth Soccer.
Veterans Soccer Complex Fields A-E and R.E. Good Soccer Complex Fields 1-5.
(ii) 
Carrollton Farmers Branch Baseball Association.
McInnish Baseball Fields 6-9, and 12-15.
(iii) 
Carrollton Farmers Branch Girls Softball.
Josey Ranch Fields 1-4.
(iv) 
Carrollton Youth Football.
Josey Ranch Field 5 and Thomas Football Field 3.
(v) 
Carrollton Aqua Racers.
Rosemeade Rainforest Aquatic Complex;
(b) 
The Director may make changes to the allocations based on registration numbers for each association.
(I) 
Scheduling/reservations.
(1) 
The Director will make final decisions regarding permit issuance, scheduling, and field allocation.
(2) 
All season requests must be made in writing by each association and submitted to the city no later than one month prior to opening day of each season. Requests must include the following information:
(a) 
Specific facilities being requested.
(b) 
Beginning and ending dates of season.
(c) 
Estimated days and times each facility is needed.
(3) 
All associations must submit game schedules to the city no less than one week prior to opening day each season.
(4) 
All city programs or events scheduled by the city have first priority on any athletic facility.
(5) 
All Recognized Youth Associations will have second priority on any athletic facility listed in this subsection.
(6) 
All primary seasons will have priority over secondary or off-season sports. Each association must designate primary season.
(7) 
All other user-groups must obtain a permit from the Director. Individual teams of associations must obtain and pay for field use.
(8) 
The Director may restrict any reservation length, time, and/or frequency.
(9) 
All playoff dates must be submitted as part of the season schedule.
(10) 
Failure to meet required deadlines could result in loss of priority use or use of facilities.
(J) 
Tournaments.
(1) 
Each association may hold one tournament per year with no field rental charge.
(2) 
The city may host any regional, state, or national tournament which would take precedence over any other tournament.
(3) 
Tournament requests follow the same guidelines stated in this subsection.
(K) 
Clinics or camps.
(1) 
Any clinic or camp request must be submitted to the city for approval.
(2) 
The clinic or camp host will pay field rental fees and a negotiated fee from sales or gate fees.
(3) 
Clinics and camps are secondary to all league play.
(L) 
Vendor fee.
A negotiated fee will be paid to the city when money is taken for goods or services on city-owned park property.
(M) 
Field rentals.
Any person who does not sign a facility use agreement may rent fields based on availability in accordance with the policies and guidelines (except insurance and audit requirements) and after paying the fees in accordance with chapter 31 of the city's comprehensive fee schedule and signing a field rental agreement. All field rentals must be approved by the Director. A field rental permit issued by the Director must be shown if asked for by a representative of the city.
(N) 
Annual meeting.
Upon request by the Director, each Recognized Youth Association shall meet with the city staff to review city ordinances and discuss expectations and field closures for the upcoming season/year.
(Ordinance 4257 adopted 5/20/2025)
(A) 
Purpose.
The Adaptive Sports Accessibility Program (ASAP) provides structured facility usage for approved adaptive sports organizations, ensuring consistent, high-quality programming for individuals with disabilities. Facilities may include indoor venues or outdoor sports fields.
(B) 
Eligible organizations.
Applicants must demonstrate a commitment to adaptive sports and serve individuals with disabilities. Applicants will be approved by the Parks and Recreation Director based on program sustainability, demonstrated need, and community impact.
(C) 
Criteria for participation.
(1) 
Be a registered 501(c)(3) non-profit or have equivalent charitable status.
(2) 
Demonstrate a history of providing adaptive sports programming.
(3) 
Serve a population that includes individuals with physical, intellectual, developmental, visual, or hearing disabilities.
(4) 
Provide proof of liability insurance and safety protocols, including emergency action plans and background checks for staff and volunteers.
(5) 
Provide and maintain a track record of community engagement and positive program impact.
(D) 
Financial support and facility usage.
(1) 
All fees considered will be given at the posted resident rate.
(2) 
The City will waive facility rental fees.
(3) 
A deposit is required and will be administered per standard procedures for Carrollton residents at the posted resident rate.
(4) 
Other posted fees, as referenced in chapter 34 [Chapter 31] of this Code of Ordinances, shall be determined at the discretion of the City Manager or designee.
(5) 
Approved organizations shall make a good faith effort to secure grant funding, sponsorships, and financial support from corporate sponsors and local businesses to promote the program's sustainability. This effort will be a factor in the evaluation of initial applications and renewals for participation in ASAP.
(E) 
Scheduling and administration.
(1) 
Scheduling will be overseen through the Parks and Recreation Department.
(2) 
The Parks and Recreation Department will evaluate the program annually based on participation, community impact, and facility utilization.
(F) 
Process for approval.
All organizations seeking participation in ASAP must submit a formal application to the Parks and Recreation Department, including proof of eligibility and compliance with the program criteria.
(1) 
Application submission.
Organizations must submit a complete application, including required documentation and proof of eligibility.
(2) 
Department review.
The Parks and Recreation Department will evaluate applications based on criteria such as community impact, sustainability, and adherence to program requirements.
(G) 
Final approval.
(1) 
The City Manager or designee will grant final approval based on department assessment.
(2) 
Approved organizations must enter into a formal agreement with the City outlining terms of facility use, compliance expectations, and reporting requirements.
(Ordinance 4257 adopted 5/20/2025)
(A) 
Officials.
The Director of Parks and Recreation, park attendants designated by the Director and the Police Department, shall, in connection with their duties imposed by law, diligently enforce the provisions of this chapter.
(B) 
Ejectment.
The Director, park attendants designated by the Director and any member of the Police Department shall have the authority to eject from the park any person acting in violation of this chapter.
(C) 
Seizure of property.
The Director, park staff designated by the Director or any member of the Police Department shall have the authority to seize and confiscate any property, thing or device in the park or used in violation of this chapter.
(Ordinance 4257 adopted 5/20/2025)
Any person or group violating any provision of this chapter shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished as provided in section 10.99.
(Ordinance 4257 adopted 5/20/2025)