(a)
Authority, duties, and responsibilities.
In addition to any authority granted to the Planning and Zoning Commission (Commission) by the Texas Local Government Code, ch. 212 and ordinances of the City, the Commission shall have the following powers and duties under the provisions of these regulations:
(1)
To make recommendations to the City Council concerning adoption, modification, and implementation of the following:
(A)
Comprehensive Plan and supporting studies;
(B)
Zoning Ordinance Amendments, including Specific Use Permits (SUPs);
(C)
Subdivision Ordinance Amendments;
(D)
Land use portions of any Pre-Annexation Development Agreements;
(E)
Master Thoroughfare Plan;
(F)
Matters relating to civic improvements, including but not limited to, public utilities and traffic regulations;
(G)
Sign Ordinance Appeals and Meritorious Exceptions;
(H)
Any other long-range planning activities of the City; and
(I)
To act as the Tree Board and decide any issue that may come before that board.
(3)
The Commission shall act as the City's designated Capital Improvements Program (CIP) Advisory Committee. Ad hoc voting members may be added, as necessary, to meet state requirements when acting as this Committee, per State Law. The duties of the CIP Advisory Committee are listed in section 395.058 of the Texas Local Government Code, as it exists or may be amended.
(4)
To keep informed regarding City planning "best practices" and formulate studies for the improvement of any plans of or for the City with a view to the present and future movement of traffic, the convenience, health, recreation, safety, general welfare, and any other future needs of the City.
(5)
Staff should provide Commission members with periodic workshops regarding the subject of planning, zoning, comprehensive plans, open meetings, or other subjects of benefit to the members and the functioning of the Commission.
(b)
Composition of commission and terms of service.
The Planning and Zoning Commission shall be composed of seven (7) regular members.
(1)
Section 1.04.022, "Terms and Term Limits," of this Code of Ordinances shall apply to the Planning and Zoning Commission.
(2)
Newly appointed members shall be installed at the first regular Commission following their appointment.
(3)
Members of the Commission may not hold any elective office of the State of Texas or any other political subdivision thereof during their terms.
(c)
Meetings and procedures.
Meetings of the Planning and Zoning Commission may be held as often as necessary to conduct the business of the Commission. The Commission shall adopt its own rules of procedure and keep records of its proceedings consistent with the provisions of this section and the requirements of law. All meetings and hearings of the Commission shall be open to the public in accordance with applicable law and shall be conducted in accordance with the procedures set forth in these regulations and rules of procedure adopted by the Commission. Any action calling for a formal vote shall take place only at a public meeting. Executive sessions shall not be open to the public and shall be conducted in accordance with the procedures consistent with the laws of the State of Texas.
(1)
Quorum.
Four (4) members of the Commission shall constitute a quorum for the transaction of business.
(2)
Chairman's duties.
The Chairman shall preside over meetings. If a question regarding procedures arises, Robert's Rules of Order, most recently revised, shall apply.
(3)
Vice-Chair's duties.
The Vice-Chair shall assist the Chairman in directing the affairs of the Planning and Zoning Commission. In the absence of the Chairman, the Vice-Chair shall assume the duties of the Chairman. Should the Chairman and the Vice- Chair both be absent, the remaining Commissioners shall elect a Chairman Pro Tem to serve at the meeting.
(4)
Motions.
A motion may be made by any member other than the presiding officer (i.e., the Chairman or the member acting as Chairman).
(5)
Voting.
Approval of all matters and motions before the Commission shall require the affirmative vote of a majority of all members of the Commission present and voting, unless otherwise provided by law or the adopted by rules of procedure.
(6)
Minutes.
The Director shall maintain minutes of its proceedings.
(7)
Voluntary disqualification for conflict of interest.
A member shall recuse himself from voting whenever he finds that he has a personal or monetary interest in the property under review, or that he will be directly affected by the decision of the Commission or the subsequent decision by the City Council on that case, in compliance with State law.
(Ordinance 2019-42 adopted 10/8/19; Ordinance 2025-69 adopted 8/12/2025)