There are three steps in the subdivision review process: concept plan review; preliminary plan review; and final plat review and recordation. Fees for the submission of subdivision plans including concept, preliminary, final plat, administrative plats, or any revisions shall be set forth by the Board of County Commissioners by resolution.
A. Subdivision Plan Procedures - General
The following procedures apply to concept plan, preliminary plan, and final plat reviews.
1. The Director of Planning & Zoning shall establish appropriate procedures and forms (electronic and/or paper form) necessary to ensure adequate review and processing of subdivision applications and plans in a timely manner (including a submittal timeframe) consistent with these Regulations. A checklist shall be established for each step in the process which shows all information required for each submittal. The checklists shall be made available by the Department of Planning & Zoning. Procedures (other than those specified by these regulations) shall be approved by the Planning Commission. Review fees shall be set by the Board of County Commissioners.
2. All required filing fees shall be included with each submittal (see Planning & Zoning Fee Schedule). Submittal packages which are missing the required fees shall be returned and the applicant shall be required to resubmit. If an application is submitted by any County department or agency, nonprofit organization, board, or commission then fees shall be waived.
3. Upon receipt of an application or plan, if it is not complete, the applicant will be notified and has 48 hours to complete the package or it shall be returned. Prior to approval of any application or plan by either the Planning Commission or Planning Commission Administrator, comments shall be requested from the appropriate review agencies.
4. If the submittal package is complete it will be distributed to all the appropriate review agencies for confirmation that the package is sufficient for review. If a review agency determines they do not have adequate information, the submittal package will not be accepted for review, and the applicant shall be required to resubmit the package in accordance with the approved process.
5. Once an application has been reviewed and approved by all appropriate agencies, the application may be forwarded to the Planning Commission for major subdivisions and the Planning Commission Administrator for minor subdivisions (Concept Plan submittals are reviewed but not approved).
6. All subdivision plans and plats must be signed and sealed by a land surveyor registered or Engineer in the State of Maryland.
B. Concept Plan Review
1. Prior to submittal of an official subdivision application, a concept plan shall be submitted showing existing features and all ultimate development with respect to lots, roads, and other site improvements located in accordance with the provisions of this Ordinance. The purpose of this approach is to resolve problems before extensive engineering begins and to ensure the property is being efficiently designed by showing ultimate development of parcel. In the event that any of the individual provisions of this Ordinance, relating to the placement of lots and roads, conflict with each other as applied to a given site, these conflicts shall be noted in writing by the applicant as part of the concept plan submittal.
2. The procedures listed in Section 31-7.A above shall apply.
3. The concept plan submittal shall include all requirements on the concept plan checklist as established by the Department of Planning & Zoning and payment of the established fee.
4. A written request to waive or reduce the requirement of a concept plan may be granted by the Planning Commission Administrator on a case by case basis when the parcel is in an existing preservation program or when the parcel is limited to two or fewer residential lots.
5. Conceptual subdivision and conceptual site development plans may be combined as one submittal.
6. Concept plan review shall be completed prior to submittal of the preliminary subdivision application package. The Planning Commission Administrator shall determine if the concept plan review has been completed.
C. Preliminary Plan Review
1. Purpose
The purpose of the preliminary subdivision plan is to provide a basis for Planning Commission to grant conditional approval of a proposed subdivision in order to minimize changes and revisions which might otherwise be necessary on the final plat.
2. General Requirements
The drafting standards, information and proposed layout to be provided on the preliminary plan shall adhere to the application requirements and checklist as established by the Department of Planning & Zoning. Payment of the established fee shall be required at time of submittal.
3. Health Department Approval
Perc tests shall be performed, and septic recovery areas approved by the Department of Environmental Health prior to preliminary submittal of any lot regardless of size unless otherwise waived by Environmental Health. If the lots are to be connected to an existing sewer system, then the allocation for the lots shall be approved prior to preliminary approval. If the lots are to be connected to a proposed sewer system, then the construction plans for the new system shall be approved by the appropriate agencies prior to final plat approval of the lots.
4. Environmental Impact Statement
a. The Planning Commission may require submission of an Environmental Impact Statement, prepared by a Registered Professional Engineer, for subdivisions which create more than 30 lots, or consist of more than 50 acres, or contain land which has more than the average in sensitive or extremely sensitive land categories (the average for the County being 17% extremely sensitive); and
b. Environmental Impact Statements shall address both the long and short range impact of the following points and any other issues which are considered by the Planning Commission to be relevant to the particular property: proposed methods for handling run-off, drainage, and the siltation implications of the project; impact that the development will have on air and water quality; impact on transportation systems and facilities; implications of the development on the ambient quality of the wildlife habitats and vegetative species present on the property and on contiguous properties; proposed methods to preserve unusual physical features (both man-made and natural); proposed methods to remedy unstable landscape patterns (such as shoreline erosion, inland erosion areas, high water table soil areas, landslide areas, areas that have experienced plant or animal diseases, past mining extractions).
5. Preliminary Plan Procedures
a. The procedures listed in Section 31-7.A above shall apply.
b. If the subdivision is located within the Critical Area, comments shall also be requested from the State Critical Area Commission and other appropriate environmental agencies through the State Critical Area Commission.
c. By authority of the Planning Commission, proposed minor subdivisions may be granted preliminary approval by the Planning Commission Administrator in accordance with these Regulations.
6. Revisions after Preliminary Approval
No review agency may approve subsequent changes to an approved preliminary plan. Any such changes or revisions shall be submitted to the Department of Planning & Zoning and the revised application package shall adhere to the review and approval process set forth in this section. The revised preliminary plan shall be distributed for review and comment by all agencies that previously reviewed the preliminary plan. Minor revisions may be approved administratively, but major revisions that would change the layout and design, road alignments, open space or recreation area shall require Planning Commission approval.
D. Final Plat Review
1. General
a. The Final Subdivision Plat shall consist of a survey document, intended for record, incorporating those changes and requirements of the preliminary approval letter as approved by the Planning Commission in its approval of the Preliminary Subdivision Plan and the requirements of checklists as established by the Department of Planning & Zoning.
b. A residential subdivision plat shall state the number of new lots, units, plats, building sites, or other divisions of land, and the remaining number of lots, units, buildings sites, or other divisions of land that may be created from any one or more lots or parcels shown on the subdivision plat. In Tier II areas (see Section 31-4.C above) the total number of lots, units, buildings sites, or other divisions of land shall be interpreted as the total allowed with connection to public sewer.
c. Except as provided in this Article, when the tract or parcel of land that is subdivided reaches the maximum total number of lots, plats, building sites or other divisions of land that are allowed as a residential subdivision, the subdivision plat shall state that: The residential subdivision may not be resubdivided or further subdivided, the remainder parcel or tract of land may not be subdivided, and the subdivision plat is subject to State Law and local ordinances and regulations. The remainder parcel or tract of land may be subdivided for non-residential agricultural purposes.
d. Permanent reference monuments of stone or concrete, shown thus, Δ, at least 36 inches in length and four inches square with suitable center point shall be set flush with the ground at finish grade as required by state law and regulations. A metal pipe three-quarters of an inch in diameter and at least 24 inches in length, shown thus, Δ, shall be located in the ground, flush at finish grade, at all intersections of roads, intersections of roads and alleys with plat boundaries, and at all points on roads, alleys and boundary lines where there is a change in direction or curvature and at all lot corners. A note shall be included on the final plat that references the installation of permanent monuments.
2. Preparation of Final Subdivision Plat
a. Final plats for subdivisions of one to seven lots shall be prepared on sheets of either 8.5 inches by 13.5 inches and recorded in the Land Records of the Clerk of the Circuit Court or sheets 18 inches by 24 inches and recorded in the Plat Records of the Clerk of the Circuit Court.
b. Final plats for subdivisions of eight or more lots shall be prepared on sheets of 18 inches by 24 inches and recorded in the Plat Records of the Clerk of the Circuit Court.
3. Approval of the Final Subdivision Plat
a. The procedures listed in Section 31-7.A above shall apply.
b. The Department of Planning & Zoning shall review the final plat and verify approval of other appropriate County agencies and compliance with all conditions of preliminary approval.
c. The Planning Commission or its designee shall approve the final plat prior to recordation.
d. Final plat approval may be delayed if the established standards for adequate public facilities are determined to be inadequate. See the Calvert County Code, Chapter
3, Adequate Public Facilities Requirements, as amended from time to time.
e. The Planning Commission or its designee shall record the final plat within 30 days of receipt of the original/mylar recording package.
f. By the authority of the Planning Commission, proposed minor subdivisions may be granted final approval and the Final Plat or Recording of Plat Sheet may be signed by the Planning Commission Administrator.
4. Statements and Certificates
The following certifications shall be provided on the plat using the statement language as provided in the checklists as established by the Department of Planning & Zoning:
b. Surveyor certification and seal.
e. Family Conveyance Affidavit, if applicable.
5. Recording of Plats
a. The Planning Commission Administrator is responsible for submitting the approved final plat and any required legal documents to the Clerk of the Circuit Court for recording in the Plat Records of the Clerk of the of the Circuit Court. The Department of Planning & Zoning shall distribute the recorded plat to the applicant's land surveyor or Engineer, and appropriate public agencies.
b. No record plats shall be recorded by the Court Clerk unless such plat has been approved by the Planning Commission, or its designee, under provisions of this regulation and signed by its Chairperson or the Planning Commission Administrator, when authorized.
E. Expiration of Concept Plans and Preliminary Subdivision Plans
The following expiration provisions shall apply to all concept plans and preliminary subdivision plans.
1. A concept plan shall expire 12 months after it has been accepted for review unless an application for a preliminary subdivision plan has been accepted.
2. An application for a preliminary subdivision plan shall expire 24 months after it has been accepted for review, unless approval is granted.
3. The approval of the preliminary subdivision plan expires after three years from approval date.
4. One 12-month extension to only one of the time periods identified in items 1 through 3 above may be granted by the Planning Commission, or its designee, if the applicant demonstrates that unusual and unforeseen circumstances delayed or prevented the direct review of the project, and the project has been reviewed within 6 months of the extension request.
5. A request for extension shall be submitted, in writing, 30 days prior to the expiration date of the applicable time period.
F. Phasing
If a subdivision is proposed to be broken up into phases following concept plan approval, the proposed phasing plan shall be submitted for review and approval to ensure that all requirements of the original approved concept plan are still provided.