For purposes of this chapter, certain terms are defined as follows:
"Block party"means a gathering of neighbors in a residential area, where such gathering occurs at least partly on or otherwise affects the use of a public right-of-way.
"City"means the City of Mountlake Terrace.
"Interdepartmental review process"means the coordinated review and comment process that includes all affected City departments for a given event, consistent with the City's administrative procedures.
"Interested City departments"means those City departments that have an interest in or are potentially affected by the holding of a special event.
"Larger special event"means a special event involving 125 or more participants or potentially involving 125 or more participants, including any special event that provides an open invitation to the public to attend or any special event where the attendance is by private invitation of 125 or more people.
"Preapplication conference"means a joint meeting that includes one or more sponsoring parties and the representatives of interested City departments, usually held prior to the submittal of a permit application.
"Pre-event conference"means a joint meeting that includes one or more sponsoring parties and the representatives of interested City departments, prior to the occurrence of a special event.
"Representatives of interested City departments"means one or more staff of the interested City department or, when an interested City department is unable to have a representative attend, staff of another department that will act as a representative for the unavailable department and convey information as appropriate.
"Special event"means the following:
1. Any organized activity, formation, parade, procession or assembly consisting of persons, animals, vehicles or any combination thereof, occurring partly or wholly upon any public right-of-way, including but not limited to public streets, alleys, sidewalks, and trails;
2. Any organized activity or set of activities conducted by an individual, group or entity for a common or collective use or benefit and that involves the use of City-owned facilities or the possible or necessary provision of ancillary City services;
3. Any event held on public or private property that occurs in a space or area not specifically approved for such use; or that interferes with any pedestrian or vehicular circulation on the property; or that is likely to significantly impact motorized or nonmotorized traffic congestion or traffic flow to or upon public rights-of-way; or that would significantly impact the need for emergency services such as police, fire or medical aid. It is presumed that any event which involves an open invitation to the public to attend or any event where the attendance is by private invitation of 125 or more people is presumed to be an event that will have a direct significant impact on the public streets, rights-of-way or emergency services. Special events may include, but are not limited to: fun runs, fundraising walks, auctions, bikeathons, parades, carnivals, shows or exhibitions, filming/movie events, circuses, block parties, and fairs.
"Sponsoring party"means any individual, business, organization, or other entity that is hosting, organizing, holding, or sponsoring the special event. (The term does not include individuals or entities who have a minor role in the event and no significant involvement in financing or organizing the event.)
(Ord. 2571 § 2, 2011)