A. 
The purchasing agent may enter into and execute on behalf of the city, without prior approval of the city council:
1. 
Any contract or purchase order for services provided there is an unencumbered balance of an allocated appropriation available therefor; and
2. 
Contracts and purchase orders for services for which funds have not been appropriated, which do not exceed twenty-five thousand dollars.
B. 
Contracts and purchase orders for services for which funding has not been appropriated shall be approved by the city council.
C. 
Subsection (B) of this section notwithstanding, in the event of an emergency, the purchasing agent may enter into contracts and purchase orders for services for which funding has not been appropriated and which exceed twenty five thousand dollars when the purchasing agent determines that such services are needed to safeguard life, health, safety or property.
(Ord. 1500 § 1(part), 1993)
A. 
Competitive bidding shall not be required for contracts for services. Competitive bids or proposals, however, shall be obtained if the purchasing agent determines the solicitation of bids or proposals to be in the best interests of the city or its residents.
B. 
Bids or proposals may be solicited by direct mail, telephone, telefacsimile, or such other methods of communication deemed appropriate by the purchasing agent.
C. 
Contracts for services shall be made or awarded on the basis of the most advantageous bid or proposal to the city or its residents, as determined by the purchasing agent.
D. 
In determining the most advantageous bid or proposal, the purchasing agent shall consider the following factors:
1. 
Cost to the city;
2. 
Quality of the proposed service;
3. 
Location of vendor in relation to the work required;
4. 
Capabilities and expertise of the vendor;
5. 
Capacity of the vendor to perform the service;
6. 
Responsibility of the vendor;
7. 
Past service record of the vendor;
8. 
References from other customers of vendor.
(Ord. 1500 § 1(part), 1993)
Each contract for the leasing or rental of personal property for the city executed by the purchasing agent shall contain a provision permitting the city to terminate such agreement at the end of any fiscal year during the term of the contract.
(Ord. 1500 § 1(part), 1993)