A. 
Applications for approval under this chapter may be initiated by:
1. 
Order of city council;
2. 
Resolution of the planning commission;
3. 
The city planner;
4. 
A record owner of property (person(s) whose name is on the most recently recorded deed), or contract purchaser with written permission from the record owner.
B. 
Any person authorized to submit an application for approval may be represented by an agent authorized in writing to make the application on their behalf.
(Ord. 11-373-O § 8-7:2.410(1))
When an applicant applies for more than one type of land use or development permit (e.g., Type II and III) for the same one or more parcels of land, the proceedings may, at the option of the applicant, be consolidated for review and decision.
A. 
If more than one approval authority would be required to decide on the applications if submitted separately, then the decision shall be made by the approval authority having original jurisdiction over one of the applications in the following order of preference: the city council, the planning commission, or the city planner.
B. 
When proceedings are consolidated:
1. 
The notice shall identify each application to be decided; and
2. 
Separate findings shall be made on each application.
(Ord. 11-373-O § 8-7:2.410(2))
In reviewing an application for completeness, the following procedure shall be used:
A. 
Acceptance. When an application is received by the city, the city planner shall immediately determine whether the following essential items are present. If the following items are not present, the application shall not be accepted and shall be immediately returned to the applicant:
1. 
The required form;
2. 
The required fee;
3. 
The signature of the applicant on the required form and signed written authorization of the property owner of record if the applicant is not the owner.
B. 
Completeness.
1. 
Review and Notification. After the application is accepted, the city planner shall review the application for completeness. If the application is incomplete, the city planner shall notify the applicant in writing of exactly what information is missing within 30 calendar days of receipt of the application and allow the applicant 180 calendar days to submit the missing information.
2. 
Application Deemed Complete for Review. In accordance with the application submittal requirements of this chapter, the application shall be deemed complete upon the receipt by the city planner of all required information. The applicant shall have the option of withdrawing the application, or refusing to submit further information and requesting that the application be processed notwithstanding any identified incompleteness. For the refusal to be valid, the refusal shall be made in writing and received by the city planner.
3. 
If the applicant does not submit all of the missing information or provide written notice that no further information will be provided (whether some of the additional information has been provided or not) within 180 calendar days of the date the initial submittal was accepted, the application is void.
4. 
Standards and Criteria That Apply to the Application. Approval or denial of the application shall be based upon the standards and criteria that were applicable at the time it was first accepted, unless the application is for a change to the plan or land use regulations.
5. 
Coordinated Review. The city shall also submit the application for review and comment to the city engineer, public works, road authorities, and other applicable county, state, and federal review agencies.
(Ord. 11-373-O § 8-7:2.410(3))
Once an application is deemed complete:
A. 
All documents and other evidence relied upon by the applicant shall be submitted to the city planner at least seven calendar days before the notice of action or hearing is mailed. Documents or other evidence submitted after that date shall be received by the city planner and transmitted to the hearings body, but may be too late to include with the staff report and evaluation.
B. 
When documents or other evidence are submitted by the applicant during the review period but after the notice of action or hearing is mailed, the assigned review person or body shall determine whether or not the new documents or other evidence submitted by the applicant significantly change the application.
C. 
If the city planner determines that the new documents or other evidence significantly change the application, the city planner shall include a written determination to the hearings body that a significant change in the application has occurred as part of the decision. In the alternate, the city planner may inform the applicant, either in writing or orally at a public hearing, that such changes may constitute a significant change and allow the applicant to withdraw the new materials submitted in order to avoid a determination of significant change.
D. 
If the applicant's new materials are determined to constitute a significant change in an application that was previously deemed complete, the city shall take one of the following actions, at the choice of the applicant:
1. 
Suspend the existing application and allow the applicant to submit a revised application with the proposed significant changes. Before the existing application can be suspended, the applicant must consent in writing to waive the 120-day rule (RRMC § 16.10.170) on the existing application. If the applicant does not consent, the city shall not select this option;
2. 
Declare the application, based on the significant change, a new application and reprocess accordingly.
E. 
If a new application is submitted by the applicant, that applicant shall pay the applicable application fee and shall be subject to a separate check for acceptance and completeness and will be subject to the standards and criteria in effect at the time the new application is accepted.
(Ord. 11-373-O § 8-7:2.410(4))
An application judged incomplete by the city planner shall be returned to the applicant and may be supplemented with material(s) to complete the application. Applications resubmitted shall require an additional fee as established in the fee schedule. Applications resubmitted more than twice shall be considered a new application.
(Ord. 11-373-O § 8-7:2.500)