This policy describes the legal parameters and departmental procedures that guide the Public Works Department and the Town Council in determining whether new Town roads should be established, whether other eligible public roads should be accepted into the Town maintained roads system, and how resources should be allocated to maintain those that are accepted into the system. Management procedures are hereby adopted with a goal of allocating resources in an equitable and objective manner.
(Ord. 25-480 § 1 (Exh. A))
The Public Works Department shall, under the direction of the Town Council, provide road construction and maintenance services in an equitable and objective manner. A road classification system that provides a method of prioritizing services based on road function as defined in Appendix A[1] and Pavement Condition Index (PCI) are adopted herein. The classification system will be used as a guide for construction and maintenance. Road construction and maintenance services shall be based on a maintenance plan developed every five (5) years after evaluation of PCI assessment, traffic counts, functional classes of Town roads, and funding availability.
Based on the five (5) year evaluations, the Public Works Department will classify all roadways within the Town of Pinetop-Lakeside maintained roads system according to the definitions as outlined in Appendix A. Maintenance will be based on the classification of a road in the Town of Pinetop-Lakeside road maintenance system after Town Council approval of the maintenance plan.
Town Council Actions
After development of a five (5) year maintenance plan, the Public Works Department will schedule an agenda item for the Town Council’s consideration. The Department will make a recommendation to the Town Council regarding the list of roads to be included for construction and maintenance services.
If the Town Council authorizes the proposed five (5) year maintenance plan, a resolution so stating will be recorded at the Navajo County Recorder’s Office.
(Ord. 25-480 § 1 (Exh. A))
[1]
Editor's Note: Appendix A Functional Street Classification is included as an attachment to this title.
Roads may be added to the Town of Pinetop-Lakeside maintained roads system if they are eligible for maintenance under the law. Residents may request the Town Council to add a public road to the maintained road system by presenting a petition (Appendix B[1]) to the Public Works Department, signed by two (2) or more residents having direct access to the road, along with proof of the existing right-of-way and a certification by a registered land surveyor, licensed to practice in the State of Arizona, certifying that the existing road is within the dedicated public right-of-way.
Determination of Eligibility.
Roads will not be considered for inclusion in the Town maintained roads system unless or until they are constructed, at no cost to the Town, to a minimum geometric standard with appropriate drainage features. Chapter 12.24 shall define minimum geometric standards.
Determination of eligibility for Town maintenance shall be the responsibility of the Public Works Department. The Town Attorney shall be requested to review the status of the road if there is any question as to whether it is a validly established public road. If the road is not a validly established public road, it must be dedicated to the Town of Pinetop-Lakeside to become a public road.
When a request is received for a road to be added to the Town of Pinetop-Lakeside roads maintenance system, the road will be evaluated to determine if it is eligible for maintenance, if maintenance is feasible and if the road is of service to the traveling public. The following will constitute the eligibility determination criteria:
1. 
Satisfaction of Specifications.
a. 
Subdivision streets and ways constructed to the Town Code specifications at no cost to the Town in accordance with a plat approved pursuant to Chapter 16.16 are to be accepted for maintenance within one (1) year of completion (this applies only to public subdivision streets). Subdivision roads that are currently not dedicated to the public require a replat of the subdivision in order to dedicate street rights-of-way, sidewalk, drainage and utility easements and other easements to the public. The replatting shall conform to current Town standards at the time of the request for acceptance.
b. 
Streets and roadways constructed to the Town Code specifications at no cost to the Town provided the petition has been approved by the Pinetop-Lakeside Town Council.
2. 
Maintenance Feasibility.
a. 
Location. The road must be directly accessible from a publicly maintained road.
b. 
Drainage. Drainage along the road must be such that frequent maintenance will not be necessary in wet weather.
3. 
Public Necessity.
a. 
The road must be of service to the traveling public. In this regard, the “traveling public” will be considered to mean two or more residences and/or businesses per mile under separate ownership. Stub roads serving only one residence or business or serving properties under unified ownership will not be of service to the public within the meaning of this policy.
Town Council Actions
After evaluation of the request of a road to be added to the Town of Pinetop-Lakeside maintained roads system, the Public Works Department will schedule an agenda item for the Town Council’s consideration. The Department will make a recommendation to the Town Council regarding the acceptance of the road(s) into the Town of Pinetop-Lakeside maintained roads system.
If the Town Council authorizes maintenance on the road, a resolution so stating will be recorded at the Navajo County Recorder’s Office and the Town of Pinetop-Lakeside maintained roads system will be amended.
(Ord. 25-480 § 1 (Exh. A))
[1]
Editor's Note: Appendix B Petition to Include Road in Town of Pinetop-Lakeside Maintained Road System is included as an attachment to this title.