This chapter establishes the time frame and procedures for a determination of completeness and final decision for Type II, III, and V. Time frame(s) for Type I are as set forth in Section 19.40.020(B). No time frames are established for Type IV reviews, nor shall the following time frames apply for land use permits for which a development agreement is associated.
(Ord. 2016-05 § 2 (Exh. A) (part), 2016)
All time frames are indicated as calendar days, not working days. For the purposes of computing time, the day the determination or decision is rendered shall not be included. The last day of the time period shall be included unless it is a Saturday, Sunday or a day designated by RCW 1.16.050 or by the city’s ordinances as a legal holiday, in which case it also is excluded, and the time period concludes at the end of the next business day.
(Ord. 2016-05 § 2 (Exh. A) (part), 2016)
A. 
For project permits which do not require public notice per Section 19.50.020, permit decisions shall be issued within sixty-five days of the determination of technically complete per Section 19.30.030.
B. 
For project permits which require public notice per Section 19.50.020, permit decisions shall be issued within one hundred days of the determination of technically complete per Section 19.30.030.
C. 
For project permits which require public notice per Section 19.50.020 and a public hearing per Section 19.50.040, permit decisions shall be issued within one hundred seventy days of the determination of technically complete per Section 19.30.030.
D. 
The permit decision time frames listed above do not apply to the following:
1. 
Exempt permits per Table 19.20.020, including, but not limited to building and grading permits, annual amendments to the comprehensive plan, and development regulations;
2. 
Permits for the siting of essential public facilities as provided in RCW 36.70A.200.
E. 
The permit decision time frames listed above include two technical/staff review cycles. For every additional technical/staff review cycle, an additional thirty days shall be added to the permit decision time frame. Additional fees may also be required per the current fee schedule.
F. 
An additional thirty days is added to the permit decision time frames listed above if the city requests additional information from an applicant and the applicant is nonresponsive for sixty consecutive days and/or if the applicant requests that the city suspend their review of the application per Section 19.80.040(B).
G. 
The permit decision time frames shall start over if an applicant proposes a change in use that adds or removes commercial or residential elements from the original application that would require a renotice of application.
H. 
Permit decisions on short subdivision approval shall not exceed thirty days and permit decisions on preliminary subdivision approval shall not exceed ninety days; provided, that:
1. 
A longer review time frame may occur if the city makes written findings that a specified amount of additional time is needed for processing of a specific complete land use application, or if the applicant and city agree, in writing, to an extension.
2. 
For purposes of calculating timelines and counting days of permit processing, the applicable time period shall begin on the first working day following the date the application is determined to be technically complete pursuant to Section 19.30.030, and shall only include the time during which the city can proceed with review of the application, as set forth in Section 19.80.040.
I. 
The time period for consideration and decision on appeals shall not exceed:
1. 
Ninety days for an open record appeal hearing.
J. 
The parties may agree, in writing, to extend these time periods. Any extension of time must be mutually agreed upon by the applicant and the city in writing.
(Ord. 2016-05 § 2 (Exh. A) (part), 2016; Ord. 2024-18 § 2 (Exh. A.2), 2024)
In determining the number of days that have elapsed after the city has notified the applicant that the application is technically complete, the following periods shall be excluded:
A. 
Any period during which the applicant has been requested by the city to correct or revise drawings or designs, perform required studies, or provide additional required information. The period shall be calculated from the date the city notifies the applicant in writing for the need for corrections, revisions and/or additional information, until the date in which responsive information has been resubmitted by the applicant.
1. 
If the city determines that the information submitted by the applicant is insufficient, it shall notify the applicant of the deficiencies, and the procedures under subsection A of this section shall apply as if a new request for information had been made.
B. 
Any period which the applicant requests to temporarily suspend the review of the project, until the date in which the applicant informs the city they would like them to resume the application. A temporary suspension is limited to ninety days per Section 19.80.050.
C. 
Any period during which an environmental impact statement is being prepared following a determination of significance pursuant to Chapter 43.21C RCW, or if the city and the applicant in writing agree to a time period for completion of an environmental impact statement.
D. 
Any period during which a permit, approval or other documentation from a state or federal agency has been applied for in support of the application, and which the receipt of the permit is necessary before the application can be further processed by the city.
E. 
Any period during which a third party or state or federal agency is conducting a review of submitted documents.
F. 
Any period during which an application has been remanded by the Poulsbo hearing examiner for additional information, analysis, revision or other material pursuant to Section 19.40.040(F).
G. 
Any period after an administrative appeal is filed until the administrative appeal is resolved.
(Ord. 2016-05 § 2 (Exh. A) (part), 2016; Ord. 2024-18 § 2 (Exh. A.2), 2024)
A. 
A technically complete application shall be deemed null and void if the applicant fails to submit the city-required revisions, corrections, studies or information as described in Sections 19.80.040(A) and (B) within ninety calendar days of the city’s written request.
1. 
The ninety-day time limit set forth by this section does not apply for circumstances set forth in Section 19.80.040(C), (D), (E) or (F).
B. 
An applicant may request one extension to the time limit set forth in subsection A of this section. The planning director will review the request for extension and may grant it only if all of the following are met:
1. 
The applicant requests such an extension in writing no less than fourteen days prior to the permit becoming null and void. Verbal requests will not be accepted.
2. 
The planning director finds that good cause has prevented them from providing the additional information within the ninety-calendar-day time period. Disagreement with required city codes and/or standards does not qualify as “good cause.”
3. 
The applicant demonstrates the likelihood that the requested information will be provided to the city within the additional ninety-calendar-day time period.
4. 
No more than one extension shall be granted.
5. 
If at the end of the ninety-day extension the requested revisions, corrections, studies or information has not been submitted and accepted by the city, the application will be formally closed and a new application and fees will be required to be submitted.
C. 
When an extension is requested, an additional thirty calendar days shall be added to the application review and decision time frame per Section 19.80.030.
(Ord. 2020-10 § 2 (Exh. A § 27), 2020; Ord. 2016-05 § 2 (Exh. A) (part), 2016; Ord. 2024-18 § 2 (Exh. A.2), 2024)