Each user who holds a state waste discharge permit in compliance with the provisions of Chapter 90.48 RCW shall forward one copy of all subject correspondence to the director. Subject correspondence shall consist of all written communication between the user and the state of Washington Department of Ecology concerning the user's state waste discharge permit including reports, letters, submittals of applications, legal documents and agreements. The user shall also submit one copy of all documents received from the Department of Ecology pertaining to the user's state waste discharge permit. The permit in effect at the time of adoption of the ordinance codified in this chapter shall be forwarded to the director within 90 days of adoption of the ordinance codified in this chapter. All correspondence with Ecology thereafter shall be subject to the requirements of this section.
(Ord. 2072 § 4.1, 1996)
(1) 
Within either 180 days after the effective date of a categorical pretreatment standard, or the final administrative decision on a category determination under 40 CFR 403.6(a)(4) (whichever is later), existing categorical users currently discharging to or scheduled to discharge to the POTW shall be required to submit to the city a report which contains the information listed in MMC § 14.20.260.
(2) 
At least 90 days prior to commencement of their discharge, new sources, and sources that become categorical users subsequent to the promulgation of an applicable categorical standard, shall be required to submit to the city a report which contains the information listed in MMC § 14.20.260.
(3) 
A new source shall also be required to submit an engineering report, explaining the method of pretreatment it intends to use to meet applicable categorical standards. A new source shall also give estimates of its anticipated flow and quantity of pollutants discharged.
(Ord. 2072 § 4.2, 1996)
(1) 
Within 90 days following the date for final compliance by the significant industrial user with applicable pretreatment standards and requirements set forth in this chapter, in a wastewater discharge authorization, or within 30 days following commencement of the introduction of wastewater into the POTW by a new source or "new users" considered by the city to fit the definition of SIU, the affected user shall submit to the city a report containing the information outlined in MMC § 14.20.260(4) through (6).
(2) 
For users subject to equivalent mass or concentration limits established by the city in accordance with procedures established in 40 CFR 403.6 (c), this report shall contain a reasonable measure of the user's long-term production rate. For all other users subject to categorical pretreatment standards expressed in terms of allowable pollutant discharge per unit of production (or other measure of operation), this report shall include the user's actual production during the appropriate sampling period.
(Ord. 2072 § 4.3, 1996)
(1) 
Any user that is required to have an industrial waste discharge authorization and performs self-monitoring shall submit to the city during the months of June and December, unless required on other dates or more frequently by the city, a report indicating the nature of the effluent over the previous reporting period. The frequency of monitoring shall be as prescribed within the industrial waste discharge authorization. At a minimum, users shall sample their discharge at least twice per year.
(2) 
The report shall include a record of the concentrations (and mass if specified in the wastewater discharge authorization) of the pollutants listed in the wastewater discharge authorization that were measured and a record of all flow measurements (average and maximum) taken at the designated sampling locations, and shall also include any additional information required by this chapter or the wastewater discharge authorization. Production data shall be reported if required by the wastewater discharge authorization. Both daily maximum and average concentration (or mass, where required) shall be reported. If a user sampled and analyzed more frequently than what was required by the city or by this chapter, using methodologies in 40 CFR Part 136, it must submit all results of sampling and analysis of the discharge during the reporting period.
(3) 
Any user subject to equivalent mass or concentration limits established by the city or by unit production limits specified in the applicable categorical standards shall report production data as outlined in MMC § 14.20.380(2).
(4) 
If the city calculated limits to factor out dilution flows or nonregulated flows, the user will be responsible for providing flows from the regulated process flows, dilution flows and nonregulated flows.
(5) 
Flows shall be reported on the basis of actual measurement; provided, however, that the city may accept reports of average and maximum flows estimated by verifiable techniques if the city determines that an actual measurement is not feasible.
(6) 
Sampling shall be representative of the user's daily operations and shall be taken in accordance with the requirements specified in Article V of this chapter.
(7) 
The city may require reporting by users that are not required to have an industrial wastewater discharge authorization if information or data is needed to establish a sewer charge, determine the treatability of the effluent or determine any other factor which is related to the operation and maintenance of the sewer system.
(8) 
The city may require self-monitoring by the user or perform the periodic compliance monitoring needed to prepare a periodic compliance report required under this section. If the city performs such periodic compliance monitoring, it will charge the user for such monitoring, based upon the costs incurred by the city for the sampling and analyses. Any such charges shall be added to the normal sewer charge and shall be payable as part of the utility bills. The city is under no obligation to perform periodic compliance monitoring for a user.
(Ord. 2072 § 4.4, 1996)
Where required by the director, SIUs shall develop and submit a compliance schedule which brings the user into compliance with the requirements of its discharge authorization document.
(1) 
The schedule shall contain increments of progress in the form of dates for the commencement and completion of major events leading to the construction and operation of additional pretreatment required for the user to meet the applicable pretreatment standards (e.g., hiring an engineer, completing preliminary plans, completing final plans, executing contract for major components, commencing construction, completing construction, etc.).
(2) 
No increment referred to in subsection (1) of this section shall exceed nine months.
(3) 
Not later than 14 days following each date in the schedule and the final date for compliance, the user shall submit a progress report to the city including, at a minimum, whether or not it complied with the increment of progress to be met on such date and, if not, the date on which it expects to comply with this increment of progress, the reason for delay, and the steps being taken by the user to return the construction to the schedule established. In no event shall more than nine months elapse between such progress reports.
(Ord. 2072 § 4.5, 1996)
Any user operating under a wastewater discharge authorization incorporating equivalent mass or concentration limits shall notify the city within two business days after the user has a reasonable basis to know that the production level will significantly change within the next calendar month. Any user not providing a notice of such anticipated change will be required to comply with the existing limits contained in its wastewater discharge authorization.
(Ord. 2072 § 4.6, 1996)
(1) 
Any user that is discharging 15 kilograms of hazardous wastes as defined in 40 CFR 261 (listed or characteristic wastes) in a calendar month or any facility discharging any amount of acutely hazardous wastes as specified in 40 CFR 261.30(d) and 261.33(e) is required to provide a one-time notification in writing to the city, EPA Regional Waste Management Division Director, and the Hazardous Waste Division of the NWRO of the Washington State Department of Ecology. Any existing user exempt from this notification shall comply with the requirements contained herein within 30 days of becoming aware of a discharge of 15 kilograms of hazardous wastes in a calendar month or the discharge of acutely hazardous wastes to the city sewer system.
(2) 
Such notification shall include:
(a) 
The name of the hazardous waste as set forth in 40 CFR Part 261;
(b) 
The EPA hazardous waste number;
(c) 
The type of discharge (continuous, batch, or other);
(d) 
If an industrial user discharges more than 100 kilograms of such waste per calendar month to the sewer system, the notification shall also contain the following information to the extent it is known or readily available to the industrial user:
(i) 
An identification of the hazardous constituents contained in the wastes,
(ii) 
An estimation of the mass and concentration of such constituents in the wastestreams discharged during that calendar month, and
(iii) 
An estimation of the mass of constituents in the wastestreams expected to be discharged during the following 12 months.
These notification requirements do not apply to pollutants already reported under the self-monitoring requirements.
Whenever the EPA publishes final rules identifying additional hazardous wastes or new characteristics of hazardous waste, a user shall notify the city of the discharge of such a substance within 90 days of the effective date of such regulations.
(3) 
In the case of any notification made under this section, an industrial user shall certify that it has a program in place to reduce the volume and toxicity of hazardous wastes generated to the degree it has determined to be economically practical. Discharging hazardous waste to the sewer system is prohibited as per MMC § 14.20.050.
(Ord. 2072 § 4.7, 1996)
Any user shall notify the city immediately of all discharges that could cause problems to the POTW, including any slug loadings, as defined in MMC § 14.20.030. The notification shall include the concentration and volume and corrective action. Steps being taken to reduce any adverse impact should also be noted during the notification. Any user who discharges a "slug" (or slugs) of pollutants shall be liable for any expense, loss, or damage to the POTW, in addition to the amount of any fines imposed by the city or on the city under state or federal law.
(Ord. 2072 § 4.8, 1996)
If sampling performed by a user indicates a violation, the user shall notify the city within 24 hours of becoming aware of the violation. The user shall also repeat the sampling within five days and submit the results of the repeat analysis to the city within 30 days after becoming aware of the violation, except the user is not required to resample if:
(1) 
The city performs sampling at the user at a frequency of at least once per month; or
(2) 
The city performs sampling at the user between the time when the user performs its initial sampling and the time when the user receives the results of this sampling.
(Ord. 2072 § 4.9, 1996)
All users shall promptly notify the city in advance of any substantial change in the volume or character of pollutants in their discharge, including significant manufacturing process changes, pretreatment modifications, and the listed or characteristic hazardous wastes for which the user has submitted initial notification under 40 CFR 403.12 (p).
(Ord. 2072 § 4.10, 1996)
Categorical users which are required by EPA to eliminate and/or reduce the levels of toxic organics (TTOs) discharged into the sewer system must follow the categorical pretreatment standards for that industry. Those users must also meet the following requirements:
(1) 
Must sample, as part of the application requirements, for all the organics listed under the TTO limit (no exceptions);
(2) 
May submit a statement that no TTOs are used at the facility and/or develop a solvent management plan in lieu of continuously monitoring for TTO, if authorized by the director. If allowed to submit a statement or develop a solvent management plan, the user must routinely submit a certification statement as part of its self-monitoring report that there has been no dumping of concentrated toxic organic into the wastewater and that it is implementing a solvent management plan as approved by the city. The director may require the development and implementation of a solvent management plan in addition to monitoring for TTO.
(Ord. 2072 § 4.11, 1996)
Users subject to the reporting requirements of this chapter shall retain, and make available for inspection and copying, all records of information obtained pursuant to any monitoring activities required by this chapter and any additional records of information obtained pursuant to monitoring activities undertaken by the user independent of such requirements. Records shall include the date, exact place, method, and time of sampling and the name of the person(s) taking the samples; the dates analyses were performed; who performed the analyses; the analytical techniques or methods used; and the results of such analyses. These records shall remain available for a period of at least three years. This period shall be automatically extended for the duration of any litigation concerning the user or POTW, or where the user has been specifically notified of a longer retention period by the director.
(Ord. 2072 § 4.13, 1996)
Written reports will be deemed to have been submitted on the date postmarked. For reports which are not mailed, postage prepaid, into a mail facility serviced by the United States Postal Service, the date of receipt of the report shall govern.
(Ord. 2072 § 4.14, 1996)