[Ord. 00-860A, § 1; Ord. 02-955A, § 1]
It is the purpose of this chapter to set forth general terms, conditions, functions and responsibility for all advisory committees (Advisory Committees) that have been created by action of the Metro Council or are required pursuant to applicable provisions of the 1992 Metro Charter or Oregon or federal law. In general, this chapter applies to all Advisory Committees of Metro that are public bodies subject to Oregon's Public Meetings (ORS 192.610 et seq.), whether or not the specific Advisory Committee is mentioned herein. It is not the intent to govern or adopt requirements for committees that are appointed by or report solely to individual Metro officers and which are therefore not subject to Oregon Public Meeting Law. In addition, this chapter does not apply to committees created by the Metro Council that consist solely of members of the Council or to any Metro Commission which exercises administrative functions. It is also not the intent of this chapter to amend any existing agreement with other governmental bodies, which have provisions for the creation and utilization of jointly appointed Advisory Committees.
[Ord. 00-860A, § 1; Ord. 02-955A, § 1; Ord. 12-1275A, § 3; Ord. 14-1342; Ord. 19-1437]
For the purposes of this chapter, unless the context requires otherwise, the following terms shall have the meanings indicated:
401K ESSPAC
Metro 401K Employee Salary Savings Plan Advisory Committee.
ADVISORY COMMITTEE
Any committee, task force or group, created by an official action of the Metro Council or Charter, including but not limited to, any public body or advisory group described in this chapter.
APPOINTMENT
The formal selection of a person to serve as a member of an Advisory Committee.
APPOINTMENT AUTHORITY
The Council President or other entity specifically authorized to appoint an Advisory Committee member.
CONFIRMATION
The process by which the Metro Council approves the appointment of a member of an Advisory Committee.
CORE
Committee on Racial Equity.
JPACT
Joint Policy Advisory Committee on Transportation.
MCSCE
Metro Central Station Community Enhancement Committee.
MPAC
Metro Policy Advisory Committee.
NOMINATION
The formal submission to an appointing authority of a candidate for appointment to an Advisory Committee.
NPREC
North Portland Rehabilitation and Enhancement Committee.
PERC
Public Engagement Review Committee.
RBAAC
Recycling Business Assistance Advisory Committee.
TASK FORCE
Any public body created by resolution or any official action of the Metro Council, which is not specifically defined in this chapter or any provision of the Metro Code.
TAX STUDY COMMITTEE
Before considering the imposition of any new tax or taxes, which do not require prior voter approval under the Metro Charter, the Tax Study Committee shall consult with and advise the Metro Council regarding adoption of these taxes.
TPAC
Transportation Policy Alternatives Committee.
WRPAC
Water Resources Policy Advisory Committee.
[Ord. 00-860A, § 1; Ord. 02-960; Ord. 02-955A, § 1]
(a) 
Membership in General.
(1) 
The Council President shall ensure that the recruitment and selection process for appointments to vacant positions is open to all segments of the community and ensures a broad representation and diversity of membership. It is the policy of Metro not to discriminate with regard to race, color, religion, natural origin, sex, age, disability, sexual orientation, or mental or familial status in making appointments to Advisory Committees.
(2) 
The Council President is encouraged to streamline and standardize the recruitment and selection process, to a reasonable extent, and to facilitate a standing pool of volunteer candidates across the agency.
(3) 
Advisory committees may submit names to the Council President for inclusion in a list of interested and qualified candidates but nomination by an Advisory Committee may not be a requirement for appointment.
(b) 
Appointments and Confirmations.
(1) 
Except as it is specifically provided for membership of MPAC and JPACT, or for certain positions specified for elected officials, as set forth in this chapter, all members of all Advisory Committees shall be appointed by the Council President. All persons appointed by the Council President shall be subject to confirmation by the Council. A minimum of four (4) votes in favor of a specific appointment shall be necessary to confirm the appointment. Any person whose confirmation is defeated by four (4) or more votes in opposition, shall not be eligible for appointment to the same Advisory Committee during the succeeding twelve (12) months. The appointing authority may remove appointed members.
(2) 
Appointments of members to individual Advisory Committees may be subject to nominations made by specified entities to the appointing authority. Under no circumstance shall any Advisory Committee have the authority to nominate members to serve on the committee itself.
(3) 
Appointments and confirmation to Advisory Committees may be made with relevant geographical expertise or other criteria in mind. As a general rule, however, recruitment, appointment and confirmation of committee members will be conducted in a manner that attempts to reflect the demographic profile of the region as a whole.
(4) 
Alternate Members. Alternates may vote only in the absence of a specific regular member. Appointment and confirmation of alternates shall be subject to the same requirements that apply to regular members.
(c) 
Terms.
(1) 
All appointments made by the Council President shall be for a term of two (2) years or to fill a vacancy in the remaining portion of a term not to exceed two (2) years.
(2) 
No person may be appointed to serve more than two (2) consecutive full two (2) year terms on the same committee nor may any person be appointed to fill more than one partial term on any one committee.
(3) 
The limitations on terms set forth in subsection (2) shall not apply to:
(A) 
Employees of public agencies serving as the representative of their public employer; or
(B) 
Representatives of associations, cooperatives, or other non-profit groups, provided such group continues to renominate the designated representative every two years.
(4) 
Members shall continue to serve until their successor is appointed and confirmed.
[Ord. 00-860A, § 1]
The purpose and authority of each Advisory Committee shall be limited to matters specified in the action creating the committee and other matters specifically authorized by action of the Metro Council or other provisions of applicable law.
[Ord. 00-860A, § 1; Ord. 02-955A, § 1]
Each Advisory Committee may adopt bylaws governing the Advisory Committee's functions and procedures. Bylaws may not govern the membership or authority of any Advisory Committee. Unless specifically authorized by the Council for any specific Advisory Committee, Advisory Committees shall function as committees of the whole and may not appoint sub-committees or otherwise create any advisory body that constitutes a public body pursuant to Oregon Public Meeting law. However, sub-committees of limited duration may be created as provided in Section 2.19.070(d).
[Ord. 00-860A, § 1]
Task Forces are all Advisory Committees created by Metro Council action that have not been specifically provided for in a provision of the Metro Code. All Task Forces are of limited duration and the existence of any Task Force shall terminate one (1) year after its creation, unless specifically renewed and re-authorized by Metro Council action. However, in no circumstance, may a Task Force be continued for more than three (3) years unless authorized by a duly adopted ordinance, which shall be codified.
[Ord. 00-860A, § 1; Ord. 02-955A, § 1; Ord. 12-1275A, § 4]
(a) 
MPAC, JPACT, and PERC are Advisory Committees that have permanent and continuing existence. They shall report directly to the Council and the Council President. MPAC and PERC were created by the Metro Charter. JPACT was created pursuant to federal law and Executive Order of the Governor of Oregon. The Metro Council shall provide for these committees in the annual budget. The Chief Operating Officer shall provide reasonable staff support for these three (3) committees from any legally available and budgeted resources.
(b) 
All other Advisory Committees authorized by this chapter or other provisions of Metro Code shall continue in active status only so long as the Metro Council specifically provides budgeted resources to support the committee's functions. All committees shall operate on a fiscal year basis, July 1 to June 30. In any fiscal year that Metro Council fails to authorize budgeted resources for any committee, that committee shall be in inactive status and shall not meet.
(c) 
Task Forces may be created by Metro Council adopted resolutions, but shall be of limited duration and shall not meet unless the Metro Council has identified specific resources for support within the fiscal year budget at the time the Task Force is created and for any subsequent fiscal year. No Task Force may be re-authorized or continued without the Metro Council identifying resources necessary to support its function. The purpose of the Task Force shall be clearly defined in the authorizing resolution.
(d) 
Subcommittees may be created by specific action of Advisory Committees provided that the authorization for any subcommittee may not extend beyond the end of any fiscal year. Any Advisory Committee authorizing or re-authorizing any subcommittee shall identify how the subcommittee will function within the limitation of the budget resources provided to the committee.
(e) 
This chapter does not apply to the Smith and Bybee Lakes Management Committee, the Portland Center for Performing Arts Advisory Committee or any other Advisory Committee created or authorized by an agreement between Metro and another government.
[Ord. 00-860A, § 1; Ord. 02-955A, § 1; Ord. 07-1151, § 1]
(a) 
Purpose. The purpose of MPAC is to advise the Metro Council and perform the duties assigned to it by the Metro Charter and to perform other duties that the Metro Council shall prescribe.
(b) 
Membership. The members of MPAC include:
(1) 
Voting Members:
Multnomah County Commission
1
Second Largest City in Multnomah County
1
Other Cities in Multnomah County
1
Special Districts in Multnomah County
1
Citizen of Multnomah County
1
City of Portland
2
Clackamas County Commission
1
Largest City in Clackamas County
1
Second Largest City in Clackamas County
1
Other Cities in Clackamas County
1
Special Districts in Clackamas County
1
Citizen of Clackamas County
1
Washington County Commission
1
Largest City in Washington County
1
Second Largest City in Washington County
1
Other Cities in Washington County
1
Special Districts in Washington County
1
Citizen of Washington County
1
Tri-Met
1
Governing body of a school district
1
TOTAL
21
(2) 
Non-voting Members:
Oregon Dept. of Land Conservation and Development
1
Clark County
1
City of Vancouver
1
Port of Portland
1
City in Clackamas County outside UGB
1
City in Washington County outside UGB
1
TOTAL
6
(c) 
MPAC may provide in its bylaws for the creation of a Technical Advisory Committee, which may make recommendations to MPAC.
(d) 
A vote of both a majority of the MPAC members and a majority of all councilors may change the composition of MPAC at any time. The Council action shall be in the form of an ordinance and shall amend this code section. The MPAC bylaws shall govern the terms of its members.
[Ord. 00-860A, § 1; Ord. 02-955A, § 1]
(a) 
Purpose. The purpose of JPACT is to advise the Metro Council and perform the duties assigned to it by Oregon and federal law and the Metro Charter and to perform other duties that the Metro Council shall prescribe.
(b) 
Membership. The members of JPACT include representatives of the following jurisdictions and agencies:
City of Portland
1
Multnomah County
1
Washington County
1
Clackamas County
1
Cities of Multnomah County
1
Cities of Washington County
1
Cities of Clackamas County
1
Oregon Department of Transportation
1
Tri-Met
1
Port of Portland
1
Department of Environmental Quality
1
Metropolitan Service District (Metro)
3
State of Washington
3
TOTAL
17
(c) 
The composition, authority and duties of JPACT and JPACT's bylaws may only be changed as provided by applicable law.
[Ord. 00-860A, § 1; Ord. 02-947A; Ord. 02-955A, § 1; Ord. 12-1275A, § 5; Ord. 12-1294, § 1]
(a) 
Purpose. The purpose of the PERC is to advise the Metro Council on the development and maintenance of programs and procedures to aid communication between the public and the Metro Council. PERC will advise the Office of Citizen Involvement (OCI) and the Metro Council, and perform the duties assigned to it by the Metro Charter and other related duties that the Metro Council may prescribe.
(b) 
Membership. The PERC consists of at least nine (9) members as follows:
(1) 
At least three (3) at large representatives from the region, each of whom may be appointed for either a one, two or three year term, subject to the limitations in § 2.19.030(c)(2) on serving more than two (2) consecutive terms.
(2) 
At least three (3) representatives appointed from nominees of community associations, cooperatives, or other nonprofit groups in the region, each of whom may be appointed for either a one, two or three year term. Notwithstanding § 2.19.030(c)(3)(B), representatives appointed from these groups shall be subject to the limitations on serving more than two (2) consecutive terms as provided in § 2.19.030(c)(2).
(3) 
One (1) representative who is a county employee from each of Clackamas, Multnomah, and Washington Counties (for a total of three (3)), for term lengths determined by the appointing jurisdiction. Each county will nominate an employee whose duties with the county are in a public engagement capacity. A county may alternatively nominate an employee of a local government entity (such as a city or special district) within such county whose duties with such entity are in a public engagement capacity, with the consent of the entity’s administrator.
[Ord. 00-860A, § 1; Ord. 02-955A, § 1; Ord. 24-1517, § 1]
(a) 
Purpose. Each solid waste community enhancement program directly administered by Metro under Metro Code Chapter 5.06 must establish a solid waste community enhancement committee as set forth in this Section to support a community enhancement program in the area where the facility is located.
(b) 
Membership. A committee must consist of a minimum of five members to be appointed as follows:
(1) 
One member will be the Metro Councilor representing the district where the facility is located.
(2) 
The Council President will appoint all other committee members, subject to confirmation by the Metro Council.
(c) 
Chair. Each committee will be chaired by the Metro Councilor member.
(d) 
Nominations. Staff, with support from existing committee members, will recruit a pool of potential nominees who are invested in the enhancement area and reflect the diversity of the area’s residents, businesses, organizations, and communities, along with other relevant criteria. From this pool, staff will recommend to the Council President a slate of nominees for appointment. For each nominee, staff will provide the Council President with relevant information about the nominee, including but not limited to the nominee’s connection to the enhancement area, and the knowledge, skills, and experiences that qualify the nominee to serve on the committee.
(e) 
Vacancies. In the case of a vacancy in a non-Council position on the committee, the vacancy will be filled in the same manner as the original appointment.
(f) 
In all instances, the Council President may reject any or all nominations for a non-Council position on the committee slate, and request that new nominations be submitted.
[Ord. 19-1437; Ord. 24-1515]
(a) 
Functions. The Metro Regional Waste Advisory Committee will:
(1) 
Provide input on certain legislative and administrative actions that the Metro Council or Chief Operating Officer will consider related to implementation of the 2030 Regional Waste Plan.
(2) 
Provide input on certain policies, programs and projects that implement actions in the 2030 Regional Waste Plan.
(3) 
Review and provide input on the status of implementation of the 2030 Regional Waste Plan.
(4) 
Review and provide input on Waste Prevention and Environmental Services budget and fee development to implement the 2030 Regional Waste Plan.
(b) 
Membership.
(1) 
Two Metro Councilors, with one serving as the Committee Chair and one as the Committee Vice Chair.
(2) 
Five representatives from city or county governments in the Metro region.
(3) 
Three individuals representing the interests of communities of color and other historically marginalized groups.
(4) 
One individual representing the interests of environmental or health advocates.
(5) 
One user of the garbage and recycling system.
(6) 
One representative from the Oregon Department of Environmental Quality (DEQ).
(7) 
The Oregon Refuse and Recycling Association's Metro area regional director or representative for a collection company that serves the Metro region.
(8) 
One representative from a permitted private transfer station serving the Metro region.
(9) 
One representative from a permitted private material recovery facility serving the Metro region.
(10) 
One representative from a reuse organization within the Metro region.
(c) 
Committee Chair and Vice Chair. The Metro Council President will designate the Chair and Vice Chair.
(d) 
Appointment of Members.
(1) 
City and county government members: a jurisdiction's presiding executive will nominate a member, subject to appointment by the Metro Council President and confirmation by the Metro Council.
(2) 
DEQ member: DEQ's presiding executive will nominate a member, subject to appointment by the Metro Council President and confirmation by the Metro Council.
(3) 
The Oregon Refuse and Recycling Association's member or collection representative: the member is subject to appointment by the Metro Council President and confirmation by the Metro Council.
(4) 
Remaining members: Metro will establish a public application process, and nominees are subject to appointment by the Metro Council President and confirmation by the Metro Council.
(e) 
Member Terms of Office.
(1) 
The city and county government members will serve for a term of two years. A member may be reappointed for additional terms of one to two years through the appointment process set forth above.
(2) 
The DEQ member will serve until a replacement is nominated by the DEQ executive.
(3) 
The remaining members will serve for a term of two years. A member may serve for a second term of two years.
(f) 
Meetings.
(1) 
The Committee will meet on a schedule determined by the Chair in consultation with members.
(2) 
Members should be present at and participate in all regular meetings. The Chair may ask members who are unable to attend consistently to resign.
(g) 
Ad Hoc Subcommittees. At the request of the Chair, the Committee may charter ad hoc subcommittees of a limited and defined duration to provide more detailed review of particular topics. These subcommittees will report to the full Committee and may draw members from a broad representation of stakeholders and experts. The Committee Chair will appoint all subcommittee members, including representatives from the full Committee.
[1]
Editor's Note: Former § 2.19.130, Metro Solid Waste Alternatives Advisory Committee (SWAAC), was repealed by Ord. 19-1437.
[Ord. 00-860A; Ord. 22-1477]
(a) 
Purpose. The IAB serves as a forum for discussion and advises on Metro investment strategies, banking relationships, the legality and probity of investment activities and the establishment of written procedures for investment operations.
(b) 
Membership. The IAB will be composed of five (5) members.
(c) 
Duties. The IAB will meet quarterly to review Metro’s investment activities for the previous 12-month period to ensure such activities conform to Metro’s investment policy. The IAB will annually (i) conduct a review of Metro’s system of written internal controls and (ii) recommend revisions to Metro’s investment policy prior to its adoption by the Metro Council.
[Ord. 00-860A, § 1; Ord. 02-955A, § 1]
(a) 
Purpose. The purpose of the Transportation Policy Alternatives Committee (TPAC) is to provide technical and policy input to JPACT and the Metro Council with the following responsibilities:
(1) 
Review the Unified Work Program (UWP) and prospectus for transportation planning.
(2) 
Monitor and provide advice concerning the transportation planning process to ensure adequate consideration of regional values such as land use, economic development, and other social, economic and environmental factors in plan development.
(3) 
Advise on the development of the Regional Transportation Plan in accordance with the Intermodal Surface Transportation Efficiency Act (ISTEA), the L.C.D.C. Transportation Planning Rule, the Metro Charter and the adopted 2040 Growth Concept.
(4) 
Advise on the development of the Transportation Improvement Program (TIP) in accordance with ISTEA.
(5) 
Review projects and plans affecting regional transportation.
(6) 
Advise on the compliance of the regional transportation planning process with all applicable federal requirements for maintaining certification.
(7) 
Develop alternative transportation policies for consideration by JPACT and the Metro Council.
(8) 
Review local comprehensive plans for their transportation impacts and consistency with the Regional Transportation Plan.
(9) 
Recommend needs and opportunities for involving citizens in transportation matters.
(10) 
The responsibilities of TPAC with respect to air quality planning are:
(A) 
Review and recommend project funding for controlling mobile sources of particulates, CO, HC and NOx.
(B) 
Review the analysis of travel, social, economic and environmental impacts of proposed transportation control measures.
(C) 
Review and provide advice (critique) on the proposed plan for meeting particulate standards as they relate to mobile sources.
(D) 
Review and recommend action on transportation and parking elements necessary to meet federal and state clean air requirements.
(b) 
Membership. Notwithstanding the provisions of Section 2.19.030, memberships and appointments to TPAC are controlled by these provisions:
(1) 
Representatives from local jurisdictions, implementing agencies and citizens as follows:
City of Portland
1
Clackamas County
1
Multnomah County
1
Washington County
1
Clackamas County Cities
1
Multnomah County Cities
1
Washington County Cities
1
Oregon Department of Transportation
1
Washington State Department of Transportation
1
Southwest Washington Regional Transportation Council
1
Port of Portland
1
Tri-Met
1
Oregon Department of Environmental Quality
1
Metro (Non-Voting)
2
Citizens
6
TOTAL
21
In addition, the City of Vancouver, Clark County, C-TRAN, Federal Highway Administration, Federal Aviation Administration (FAA), Federal Transit Administration (FTA), and Washington Department of Ecology may appoint an associate member without a vote. Additional associate members without vote may serve on the Committee at the pleasure of the Committee.
(2) 
Each member shall serve until removed by the appointing agency. Citizen members shall serve for two years and can be re-appointed.
(3) 
Alternates may be appointed to serve in the absence of the regular member.
(4) 
Representatives (and alternatives if desired) of the Counties and the City of Portland shall be appointed by the presiding executive of their jurisdiction/agency.
(5) 
Representatives (and alternates if desired) of Cities within a County shall be appointed by means of a consensus of the Mayors of those cities. It shall be the responsibility of the representative to coordinate with the cities within his/her county.
(6) 
Citizen representatives and their alternates will be nominated through a public application process, Metro representatives (non-voting) appointed by the Council President, and subject to confirmation by the Metro Council.
(7) 
Each member or alternate of the Committee, except associate members, shall be entitled to one vote on all issues presented at regular and special meetings at which the member or alternate is present.
(8) 
The Chairperson shall have no vote.
[Ord. 00-860A, § 1; Ord. 02-955A, § 1]
(a) 
Purpose. The purpose of the Water Resources Policy Advisory Committee (WRPAC) shall be to advise the Metro Council and the Chief Operating Officer on policy and technical matters related to multi-objective watershed management. These policies will strive to manage watersheds to protect, restore and ensure, to the maximum extent practicable, the integrity of streams, wetlands and floodplains and their multiple biological physical and social values. Specific responsibilities include:
(1) 
Assist Metro Council in the development of water resource policies and plans and their periodic review.
(2) 
Provide guidance to the Chief Operating Officer on the conduct of Metro's water resources planning program.
(3) 
Coordinating, facilitating and supporting water resource planning and management activities of local, regional, state and federal agencies.
(4) 
Periodic review of the "208" Plans.
(5) 
Ensuring adequate citizen participation in the water resources planning and management process.
(6) 
Provide guidance to the Metro Council and Chief Operating Officer in the development of water resources policies, plans and technical documents related to growth management planning, including the Regional 2040 program and the Regional Framework Plan.
(b) 
Membership. The Committee shall consist of representatives of the following jurisdictions and agencies:
(1) 
Voting Members.
(A) 
Metro Councilor Chair.
(B) 
Management Agencies (One vote each):
 
Tualatin Watershed
Clackamas Watershed
Lower Willamette Watershed
Water Supply
TVWD
Clackamas River Water District
Portland Water Bureau
Wastewater
Clean Water Services*
Oak Lodge
Gresham
Surface Water
 
 
 
• Urban
Clean Water Services*
Clackamas County
Portland BES
• Agriculture
Washington SWCD
Clackamas County SWCD
East Multnomah SWCD
 
 
 
West Multnomah SWCD
*Clean Water Services has only one vote
(C) 
Special Interests (One Vote Each):
Environmental:
 
Oregon Environmental Council
 
Portland Audubon Society
 
Environmental Member-At-Large
 
Fishery Interest
 
 
Additional Cities:
 
One city for Clackamas County
 
One city for Washington County
 
 
Metro Greenspaces Advisory Committee:
 
Chair
 
 
Industrial Organization:
 
Homebuilders Association
 
High Tech Business
 
Nursery Operator Business
 
 
Citizens:
 
Tualatin Watershed
 
Clackamas Watershed
 
Lower Willamette Watershed Developer
 
Total Voting Members:
27
(2) 
Non-Voting Members:
Dept. of Land Conservation and Development
 
US Army Corps of Engineers
 
Port of Portland
 
Environmental Protection Agency
 
Portland General Electric
 
National Estuary Program
 
Oregon Dept. of Environmental Quality
 
Oregon Water Resources Dept.
 
Oregon Dept. of Agriculture
 
Oregon Dept. of Forestry
 
Oregon Dept. of Fish and Wildlife
 
US Fish & Wildlife Service
 
Natural Resources Conservation Seat
 
Total Non-Voting Members:
13
(c) 
Appointment and Tenure.
(1) 
Each jurisdiction or agency shall nominate a representative and an alternate who will serve in the absence of the representative. In the case of representatives of multiple jurisdictions or agencies the nominations will be made by a poll of those represented.
(A) 
When action is about to take place to fill a pending vacancy, the vacancy will be listed as WRPAC agenda item, prior to solicitation of nominees.
(B) 
All representatives and their alternatives must be appointed by the Council President and are subject to confirmation by Metro Council.
(C) 
Upon absence from three (3) consecutive, regularly scheduled meetings, the nominating jurisdiction or agency shall be requested to nominate a new representative. Attendance by an alternate shall not be grounds for waiver of this requirement.
(D) 
Each representative and alternate is responsible for informing and networking with the entities they represent in order to fully inform all parties and solicit their input on matters pertaining to committee work and decisions.
[Ord. 00-860A, § 1; Ord. 02-955A, § 1]
(a) 
Creation and Purpose. Before considering the imposition of any new tax or taxes, which do not require prior voter approval under the Charter, the Council shall create a tax study committee by adoption of a resolution. The purpose of a tax study committee shall be to consult with and advise the Council regarding adoption of these taxes. The resolution shall state the purpose for the creation of the committee, shall include a scope of work, the members of the committee, the staffing arrangement for the committee, and the length of time for the committee to complete its work.
(b) 
Committee Composition and Size. A committee shall consist of no more than 11 appointed members, plus the Council President and Chief Operating Officer as ex-officio non-voting members. The membership of the committee shall be representatives of the general population, and from any businesses and the governments of cities and counties, special districts and school districts within the Metro Area.
(c) 
Appointments. The Council President shall appoint members of the committee subject to confirmation by the Council in the creating resolution. The Council President shall designate the chair and vice-chair of the committee at the time of appointment. If a vacancy occurs during the time a study committee is functioning, the position shall be filled in the same manner as the original appointment and confirmation.
(d) 
Final Report. Upon completion of the scope of work, a committee shall submit a final report to the Council on the activities and recommendations of the committee. The Council may, upon request of the committee, extend the time of that committee to submit its final report. In no event shall the time be extended longer than six months from the original termination date of the committee. If a committee is unable to agree on a final report, then the chair of the committee shall inform the Council in writing of that conclusion.
[Ord. 02-937A, § 9-10]
(a) 
Purpose. The purpose of the Recycling Business Assistance Advisory Committee is to advise the Chief Operating Officer regarding administration of the Recycling Business Assistance Program pursuant to Metro Code Chapter 5.04.
(b) 
Membership. The committee shall be composed of seven members as follows:
(1) 
An employee of Regional Environmental Management Department, who shall serve as committee chair;
(2) 
A member of the Metro Council, who shall serve as vice-chair;
(3) 
Two persons who have knowledge and experience in recycling principles, practices, and markets or end-uses for recyclable materials;
(4) 
One person who has knowledge and experience managing a business;
(5) 
One person who has knowledge of lending principles and practices and who is currently active in the private lending industry; and
(6) 
One person who has knowledge of lending or grant-making principles and practices.
(c) 
Appointments. The Metro councilor serving on the committee shall be appointed by the Council President.
[Ord. 21-1460]
(a) 
Purpose and Authority. The purpose and authority of the Natural Areas and Capital Program Performance Oversight Committee (the “Committee”) is to review whether the six programs described in the 2019 Parks and Nature Bond (Measure 26-203) are meeting the goals and objectives established for the program by the Metro Council. The Committee will also review capital expenditures related to the 2016 Parks and Natural Areas Local-Option Levy (Measure 26-178) and the 2006 Natural Areas Bond Measure (Measure 26-80). The Committee will annually report to the Metro Council and such report will:
(1) 
Assess progress in the implementation of the bond programs under 2019 Parks and Nature Bond (Measure 26-203), including Metro’s efforts to (i) protect water quality and wildlife habitat and (ii) meet the racial equity, community engagement and climate resiliency criteria described in 2019 Parks and Nature Bond (Measure 26-203).
(2) 
Provide recommendations, if any, to improve efficiency, administration and performance of the bond programs under 2019 Parks and Nature Bond (Measure 26-203).
(3) 
Review (i) 2016 Parks and Natural Areas Local-Option Levy (Measure 26-178) expenditures for compliance with program requirements and (ii) any remaining bond expenditures from the 2006 Natural Areas Bond (Measure 26-80).
(b) 
Membership. The Committee will be composed of no fewer than nine and no more than twenty one members, all appointed by the Metro Council President subject to Council confirmation. The Metro Council President will designate at least one member to serve as Chairperson of the Committee or may elect to designate two members to serve as co-chairpersons. Committee members will bring a commitment to racial equity values and will include members with technical expertise and lived experience in areas including, but not limited to: finance, land acquisition, land conservation, environmental issues, working lands, tribal sovereignty and issues relevant to the disability community and the urban Indigenous community.
(c) 
Terms. Notwithstanding Metro Code Section 2.19.030, Committee members may serve up to three (3) two-year terms. All appointments made by the Metro Council President will be for a term of two years or to fill a vacancy in the remaining portion of a term not to exceed two years. Notwithstanding the foregoing or Metro Code Section 2.19.030, one-half of the initial Committee members will be appointed to serve a one-year term, and may be reappointed to serve up to three additional two-year terms.
(d) 
Meetings. The Committee will meet no fewer than three times per year.
(e) 
Dissolution. The Committee will be dissolved on July 1, 2035 or upon the issuance of a final report by the Committee after all funds authorized by the 2019 Parks and Nature Bond (Measure 26-203) and 2006 Natural Areas Bond (Measure 26-80) and the capital funds from the 2016 Parks and Natural Areas Local-Option Levy (Measure 26-178) have been spent, whichever is earlier.
[1]
Editor's Note: Former § 2.19.220, Natural Areas Program Performance Oversight Committee, was repealed by Ord. 21-1460. Prior history: Ord. 07-1155A; Ord. 17-1399.
[Ord. 10-1232, § 1; Ord. 25-1534]
(a) 
Purpose and Authority. The purpose and authority of the Oregon Zoo Bond Oversight Committee is to monitor Oregon Zoo Bond Measure 26-244 spending and issue annual reports to the public and the Metro Council. The Committee will:
(1) 
Receive reports and updates on the status of spending and planned implementation of the bond program by the Oregon Zoo and determine if its status and implementation are in line with the bond measure commitments to the public.
(2) 
Report the Committee’s findings to the Metro Council and the public through annual and final program reports.
(b) 
Membership. The Committee is composed of at least 13 and no more than 17 members. The Metro Council President appoints the members subject to Metro Council confirmation. The Committee’s makeup will aim to reflect a diversity of backgrounds and viewpoints. Members should have professional, volunteer and/or lived experiences in one or more of the following areas:
(1) 
Business and/or non-profit management
(2) 
Construction
(3) 
Finance or municipal finance
(4) 
Legal expertise
(5) 
Wildlife conservation or animal wellbeing
(6) 
Informal learning (museum, zoo, aquarium)
(7) 
Sustainability
(8) 
Data and evaluation skills
(9) 
Accessibility
(10) 
Marketing and public relations
(11) 
Higher education
(12) 
Government
(c) 
Terms. Seven of the initial Committee members will be appointed to serve a one-year term and may be reappointed for up to two additional two-year terms as set forth in Metro Code Section 2.19.030. The remaining initial appointments will serve two-year terms.
(d) 
Chair and Vice Chair. The Metro Council President will designate one member to serve as the Committee’s Chairperson. The Metro Council President may also designate one member to serve as Vice-Chair. If the Council President designates a Vice Chair, the Vice Chair will serve as Chair in the absence of the Chair and may at the election of the Metro Council President be designated to take the place of the present Chair upon the Chair’s resignation or term expiration.
(e) 
Meetings. The Committee must meet at least two times per year.
(f) 
Dissolution. The Committee will be dissolved on the earlier of July 1, 2039, or after the Committee issues a final report once all funds authorized by the Oregon Zoo Bond Measure 26-244 have been spent.
[Ord. 10-1233, § 2]
(a) 
Committee Established. There is established an Audit Committee to serve as a liaison between the Metro Council, the independent external auditor, the Metro Auditor and management, as their duties relate to financial accounting, reporting, and internal controls and compliance.
(b) 
Duties. The Committee assists the Metro Council in reviewing Metro Council accounting policies and reporting practices as they relate to the Metro Council’s Comprehensive Annual Financial Report. The Committee is the Metro Council’s agent in assuring the independence of the Council’s external auditors, the integrity of management, and the adequacy of disclosures to the public.
(c) 
Meetings. The Committee meets at least twice annually and as many times as it deems necessary to:
(1) 
Review, prior to the annual audit, the scope and general extent of the external auditor’s planned examination, including their engagement letter.
(2) 
Review with management, the Metro Auditor and the external auditor, upon completion of their audit, financial results for the year prior to the presentation to the Metro Council. This review should encompass:
(A) 
The Metro Council’s Comprehensive Annual Financial Report and Supplemental Disclosures required by General Accepted Accounting Principles (GAAP).
(B) 
Significant transactions not a normal part of the Metro Council’s operations.
(C) 
Selection of and changes, if any during the year, in the Metro Council’s accounting principles or their application.
(D) 
Significant adjustment proposed by the external auditor.
(E) 
Any disagreements between the external auditor and management about matters that could be significant to the Metro Council’s financial statement or the Metro Auditor’s report.
(F) 
Difficulties encountered in performance of the audit.
(G) 
Violation of federal and state law, Metro Council ordinance, and contractual agreements reported by the external auditor.
(3) 
Request comments from management regarding the responsiveness of the external auditor to the Metro Council’s needs. Inquire of the Metro Auditor whether there have been any disagreements with management that, if not satisfactorily resolved, would have caused them to issue a nonstandard report on the Metro Council’s financial statements.
(4) 
Review with the external auditor the performance of the Metro Council’s financial and accounting personnel and any recommendations that the external auditor may have. Topics to be considered during this discussion include improving internal financial controls, controls over compliance, the selection of accounting principles, and financial reporting systems.
(5) 
Review written responses of management to “letter of comments and commendations” from the external auditor and discuss with management the status of implementation of prior period recommendations and corrective action plans.
(6) 
Ensure the final report is presented to the Metro Council within 90 days of completion of the audit. Upon presentation to the Metro Council, the audit will be considered complete.
(7) 
Recommend to the Metro Council revisions that should be made to the Metro Council’s financial policies or internal controls.
(8) 
Recommend to the Metro Council appropriate extensions or changes in the duties of the Committee.
(9) 
Assist with external auditor selection:
(A) 
The selection of the external auditor by the Metro Auditor shall be made according to Oregon Revised Statutes (ORS) and Metro procurement procedures, rules and regulations concerning proper selection procedures.
(B) 
The Metro Auditor shall, after consultation with the Committee, procure a request for proposals for the external auditor at least every five (5) years for the Metro Council’s Comprehensive Annual Financial Report.
(C) 
The Committee will review the responses to the requests for proposals and make a recommendation to the Metro Auditor on the selection of the external auditor.
(10) 
Adopt rules or bylaws consistent with this section and all state and federal laws for its operation.
(d) 
Membership. The Committee is composed of:
(A) 
A Metro Councilor.
(B) 
A MERC Commissioner.
(C) 
The Metro Auditor (Non-Voting Capacity).
(D) 
Four (4) citizens recommended by the Metro Auditor.
(E) 
Metro’s head finance staff person as designated by the Metro Chief Operating Officer (Non-Voting Capacity).
(e) 
Appointments. Appointments of voting members shall be made by the Metro Council President subject to confirmation by the Metro Council.
(f) 
Selection. Selection of the Audit Committee will be designed to ensure the maximum degree of independence for the audit management process. At least two (2) of the four (4) independent citizen members should have financial expertise. Voting members must reside in the jurisdictional Metro Area in the counties of Multnomah, Clackamas and Washington. The citizen members shall serve four (4) year terms, with the terms of the initial members being staggered so that in any one year only one term expires. In the event of a vacancy, the appointment shall be only for the remainder of the term.
(g) 
Members of the Committee must have no monetary or investment interest in any matters concerning the selection of the external auditor.
(h) 
Metro employees and employees of any organization providing or competing for audit contract services to Metro are not eligible for membership on the Committee.
(i) 
The Committee elects or appoints a chairperson to preside at all meetings. The chairperson’s duties rotate annually, with no chairperson presiding for more than one year in any term. The Committee designates a person as chair-elect to preside as vice-chair.
(j) 
The Office of Metro Auditor provides technical and clerical support to the Committee and arranges meetings for the Committee.
[Ord. 19-1430, § 1]
(a) 
Purpose and Authority. The purpose and authority of the Authority of the Affordable Housing Bond Community Oversight Committee is to:
(1) 
Evaluate implementation strategies and recommend changes as necessary to achieve unit production targets and incorporate guiding principles.
(2) 
Monitor financial aspects of program administration, including review of program expenditures.
(3) 
Provide an annual report and presentation to Metro Council assessing Program performance, challenges and outcomes.
(b) 
Membership. The Committee will be composed of no fewer than 7 and no more than 15 members, to be appointed by the Metro Council President subject to Metro Council confirmation. The Committee's members must represent a diversity of perspectives, geographic familiarity, demographics, and technical expertise, including finance, housing development, housing policy, and experience working with impacted communities. The Metro Council President will designate at least one (1) member to serve as Chairperson of the Committee or may elect to designate two (2) members to serve as co-Chairpersons of the Committee. Five (5) of the initial Committee members will be appointed to serve a one (1) year term, and may be reappointed to serve up to two (2) additional 2-year terms as provided in Metro Code Section 2.19.030.
(c) 
Meetings. The Committee will meet no fewer than 4 times per year.
(d) 
The Committee will be dissolved on July 1, 2028 or upon the issuance of a final report by the Committee after all funds authorized by the Affordable Housing Bond Measure 26-199 have been spent, whichever is earlier.
[Ord. 20-1450, § 1]
(a) 
Purpose and Authority. The purpose and authority of the Committee on Racial Equity is to provide input and support to Metro Council and staff to further advance Metro’s Strategic Plan to Advance Racial Equity, Diversity and Inclusion, and related plans and initiatives (the “Strategic Plan”). The Committee shall deliver input and advice to the Metro Chief Operating Officer, Senior Leadership Team members, and Diversity, Equity and Inclusion Program staff through Council members who will serve as non-voting members of the Committee and through CORE meetings. The Committee shall make at least one annual presentation to the Metro Council. The Committee shall also provide written and oral reports to the Metro Council regarding:
(1) 
Implementation of Metro-wide Strategic Plan goals, objectives and action items.
(2) 
Successes, challenges and adjustments in the implementation of the Strategic Plan and department-and venue-specific action plans.
(3) 
Development and implementation of evaluation measures for the Strategic Plan at the goal, objective and action item levels.
(b) 
Membership. The Committee shall be composed of no more than 15 volunteer members, two (2) non-voting Metro Council liaisons, and one (1) non-voting Metropolitan Exposition Recreation Commission liaison to the Committee. Voting Committee members shall be appointed by the Metro Council President subject to Metro Council confirmation. The Metro Council President shall designate two (2) initial Co-Chairs, who will preside over meetings. At the first regular meeting after the one-year anniversary of the Committee, regular Committee members will elect the next two (2) Co-Chairs by majority vote. The Co-Chairs shall serve a one-year term and can be reelected as many times as possible while they are members of the CORE. CORE members will be appointed to a two-year term and are eligible for reappointment to a second term, but may not serve any additional consecutive terms. Members serve on the Committee as individuals, not as representatives of their respective agency, organization or company.
(c) 
Meetings. The Committee shall have general meetings every other month, with subcommittee meetings during the non-general meeting months.
(d) 
The Committee shall continue its work indefinitely.
[Ord. 20-1453, renumbered to follow 2.19.270 which was adopted by Ord. 20-1450]
(a) 
Committee Established. A 15-member regional oversight committee (hereafter, “Supportive Housing Services Regional Oversight Committee” or “Regional Oversight Committee”) will oversee the Supportive Housing Services Program.
(b) 
Purpose and Authority. The purpose and authority of the Supportive Housing Services Regional Oversight Committee is to:
(1) 
Evaluate local implementation plans, recommend changes as necessary to achieve program goals and guiding principles, and make recommendations to Metro Council for approval;
(2) 
Accept and review annual reports for consistency with approved local implementation plans;
(3) 
Monitor financial aspects of program administration, including review of program expenditures; and
(4) 
Provide annual reports and presentations to Metro Council and Clackamas, Multnomah, and Washington County Boards of Commissioners assessing performance, challenges, and outcomes.
(c) 
Membership. The Supportive Housing Services Community Oversight Committee is composed of 15 members, as follows:
(1) 
Five members from Clackamas County.
(2) 
Five members from Multnomah County.
(3) 
Five members from Washington County.
(d) 
Jurisdictional Representation. In addition to the 15 members described in subsection (c), one representative each from the Clackamas, Multnomah and Washington County Boards of Commissioners, Portland City Council and Metro Council will serve on the committee as non-voting delegates.
(e) 
Membership Attributes. The committee’s membership will include a broad range of personal and professional experience, including people with lived experience of homelessness or housing instability. The committee will also reflect the diversity of the region. The membership will include people with the following experiences, perspectives and qualities:
(1) 
Experience overseeing, providing, or delivering supportive housing services;
(2) 
Lived experience of homelessness or severe housing instability;
(3) 
Experience in the development and implementation of supportive housing and other services;
(4) 
Experience in the delivery of culturally-specific services;
(5) 
Experience in the private-for-profit sector;
(6) 
Experience in the philanthropic sector;
(7) 
People who identify as Black, Indigenous and people of color, people with low incomes, immigrants and refugees, the LGBTQ+ community, people with disabilities, and other underserved and/or marginalized communities; and
(8) 
Experience in a continuum of care organization.
A person may represent more than one of the subsections above. The membership must have broad representation and geographical diversity.
(f) 
Terms. Nine of the initial Committee members will serve a one-year term, and the Council may reappoint those nine members for up to two additional two-year terms.
(g) 
Meetings. The Committee will meet no less than quarterly and more frequently as necessary.
(h) 
Oversight Committee Review. Metro may conduct a review of the regional oversight committee’s role and effectiveness as appropriate.