A. 
Facilities may be rented or reserved for nonroutine use on an individual or ongoing basis through the issuance of a facility use permit. If the proposed use pertains to filmmaking, then Chapter 5.25 SMC, Filmmaking Regulations, applies in lieu of a facility use permit.
B. 
Facilities available for rent or reservation include, but are not limited to: Richmond Highlands and Spartan Community Center, athletic fields, tennis courts, and picnic shelters and areas. The director may, from time to time, add or remove available facilities, limit issuance of a permit so as to lessen impacts on the facility, or prioritize allocation of facilities.
C. 
All applications for a facility use permit shall be submitted on forms provided by the department and shall include the appropriate application fee based on the official fee schedule set forth in Chapter 3.01 SMC and any required security deposit.
D. 
The director may promulgate procedures for the administration of a facility use permit system.
E. 
Permittees shall be required to comply with the provisions of this chapter and other applicable state and local laws and regulations. The director may impose any reasonable conditions to granting a facility use permit deemed necessary to ensure the safe, reasonable, and orderly use of facilities.
(Ord. 195 § 1, 1999; Ord. 898 § 1 (Exh. A), 2020)
A. 
Violation of any of the terms and conditions of a permit by the permittee, or any representative of a permittee, is cause for immediate suspension or cancellation of the permit by the director without prior notice.
B. 
The director may suspend or cancel a permit at any time due to an emergency, severe weather conditions, or other situations the director has determined may result in facility damage or personal injury. The director shall provide notice to a permittee as soon as reasonably practicable under the circumstances.
C. 
Refunds of any fees paid for a suspended or canceled permit shall be pursuant to applicable department policies and procedures in effect at the time.
(Ord. 195 § 1, 1999; Ord. 898 § 1 (Exh. A), 2020)
All persons using a facility must leave the facility in a clean and neat condition considered satisfactory to the department. A permittee shall return the facility in a same or better condition or shall be liable for the costs of cleaning the facility.
(Ord. 195 § 1, 1999; Ord. 898 § 1 (Exh. A), 2020)
A permittee shall:
A. 
Agree in writing to indemnify and hold the city, its officials, agents, and employees, harmless from and against any and all claims, damages, losses, and expenses, including attorney fees, arising out of or in connection with the permitted activity; and
B. 
Reimburse the city for all reasonable costs incurred to repair damages to the facilities that occurred in connection with the permitted activity.
(Ord. 195 § 1, 1999; Ord. 898 § 1 (Exh. A), 2020)
A. 
During all periods of use, a permittee shall, except when a waiver is obtained from the department, obtain and maintain adequate insurance as follows:
1. 
Commercial general liability; or
2. 
Tenant user liability insurance program (TULIP).
B. 
Coverage shall be in an amount of not less than $1,000,000 each occurrence and $1,000,000 general aggregate, unless the department requires a different amount based on the intended use. The city shall be named as an additional insured.
C. 
A permittee shall provide a certificate of insurance or, upon written request of the city, a duplicate of the policy, as evidence of the insurance protection provided. This insurance shall not be canceled or reduced without prior written notice to the city at least 30 calendar days in advance of the policy’s cancellation.
(Ord. 195 § 1, 1999; Ord. 539 § 2, 2009; Ord. 898 § 1 (Exh. A), 2020)
When facilities are used pursuant to a facility use permit and children are present, an adult must be present and responsible during all periods of use.
(Ord. 195 § 1, 1999; Ord. 898 § 1 (Exh. A), 2020)
Unless authorized by the department, no equipment shall be stored at or on a facility. If equipment storage is authorized by the city, storage is at the permittee’s own risk and the city shall not be held liable for the loss of, or damage to, any equipment.
(Ord. 195 § 1, 1999; Ord. 898 § 1 (Exh. A), 2020)
A. 
Unless a person has entered into a concession contract with the city, a concession permit is required to sell goods or services at a facility for financial gain. If the person has a facility use permit, then that permit may include a provision authorizing the sale of goods or services.
B. 
All applications for a permit shall be submitted on forms provided by the department and shall include the appropriate application fee based on the official fee schedule set forth in Chapter 3.01 SMC, unless a waiver has been approved as provided in that chapter.
C. 
The city reserves the right to deny any application when, in the city’s sole discretion, the proposed goods or services are inconsistent with the public recreation purpose of the facility or are similar to programs offered by the city.
D. 
A permittee shall be required to comply with all applicable provisions of this chapter. The director may impose any reasonable conditions to granting a concession permit deemed necessary to ensure the safe, reasonable, and orderly use of facilities.
(Ord. 195 § 1, 1999; Ord. 602 § 3, 2011; Ord. 898 § 1 (Exh. A), 2020)