There is established in the city of Richland a revolving fund to be known as the "advance travel expense revolving fund," which fund is to be used solely for the purpose of making advance payments of out-of-town travel expenses for authorized city officers or employees traveling as agents of the city of Richland for the city's purposes, and specifically to defray necessary costs while performing such official duties.
(Ord. 625 § 1.01)
The fund shall be established in the city of Richland by transfer of treasurer's funds, by check or warrant in the sum of $20,000 to the custodian designated in this chapter. The total amount of such fund so established shall be shown separately in the city's statement of current assets.
(Ord. 625; Ord. 35-76; Ord. 12-85; Ord. 14-93; Ord. 40-98; Ord. 11-00)
The finance director of the city of Richland is designated and appointed as the custodian of the fund, and upon receipt of the monies transferred to him or her as such custodian, he or she shall immediately open a checking account in a local bank in the name of the city of Richland and entitle it "Advance Travel Expense Account – Richland Finance Director, Custodian."
(Ord. 625 § 1.01; Ord. 11-00; Ord. 2022-29 § 3)
Deposits to, disbursements from and administration of the fund shall be subject to and in accordance with all of the restrictions, limitations, requirements and other provisions of RCW 42.24.120 through 42.24.160 and Rules and Regulations Bulletin No. 94 of the Division of Municipal Corporations of the office of the Washington State Auditor, dated July 15, 1969, which laws, rules and regulations are adopted by reference as a part of this chapter.
(Ord. 625 § 1.01)
Hereafter, all travel on city business by city employees, except the manager, mayor and members of the city council, shall be performed only with and after securing approval of the city manager or any other person authorized to act in his behalf. All travel advances for the city manager, mayor and members of the city council on city business shall be allowable only with and after securing approval of the city council.
(Ord. 625 § 1.01)
Reimbursement shall be made only for actual expenses incurred by officers or employees for authorized travel, as submitted upon the required fully itemized travel expense vouchers, and all expenses, except meals, shall be substantiated by appropriate receipts to be submitted with such travel expense vouchers. Travel mileage by private automobile shall be reimbursed at the rate of and in the manner as may be approved, from time to time, in Chapter 2.49 RMC.
(Ord. 625 § 1.01; Ord. 35-76 § 1.02)