The Brookings city council hereby creates the tourism promotion advisory committee.
(Ord. 26-O-818 § 2 (Exh. A))
A.
The primary role of the tourism promotion advisory committee is to advise the city council on the use of transient lodging tax (TLT) revenues allotted for tourism promotion pursuant to Chapter 3.10 BMC.
B.
Nothing in this chapter shall be interpreted as authorizing the city to conduct a tourism promotion campaign.
C.
It is the goal of the city council to expend tourism promotion funds in a coordinated and efficient manner with funding to be provided for a few selected projects and events each year.
(Ord. 26-O-818 § 2 (Exh. A))
A.
Duties and Responsibilities.
1.
The tourism promotion advisory committee is an advisory body to the city council. It has no authority to spend or approve the expenditure of city funds. Its recommendations are made to the city council through its minutes.
2.
Committee members shall serve at the pleasure of the city council.
3.
Committee membership is honorary and without compensation.
4.
All committee meetings shall be open to the public and held in a place that is handicapped accessible.
5.
Committee minutes, as prepared by staff and approved by the committee, shall be submitted to the city council for acceptance. The minutes shall be approved, with or without amendments, additions or corrections, by affirmative action of the committee at its next meeting.
(Ord. 26-O-818 § 2 (Exh. A))
A.
Membership.
1.
The committee shall consist of five voting members to be appointed by the mayor with approval of the city council.
2.
Insofar as possible, city residents shall have precedence over other applicants.
a.
All members of the committee shall be residents of Curry County. At least two of the five members shall be residents of the city of Brookings. Noncity residents must live in the urban growth boundary and have an economic interest, such as business ownership within the city. These members shall not be officials or employees of the city.
B.
Terms of Appointment/Removal/Vacancies.
1.
Terms shall be initially staggered so that two members serve a term of three years, two members serve a term of two years and one member serves a term of one year. Thereafter, all terms shall be for three years. Members may apply for reappointment.
2.
Vacancies created by a mid-term resignation or termination shall be filled by appointment as provided under subsection (A) of this section.
3.
Members may be removed by a majority vote of the city council for any reason and at any time during the member’s term of appointment. Failure of a member to attend less than 50 percent of regularly scheduled meetings shall result in automatic termination, unless the absences have been excused by the committee’s chair.
C.
Election of Officers.
1.
At the last meeting of each calendar year, a chair and vice-chair shall be elected from the voting members of the committee to serve a one-year term.
2.
Newly elected officers shall take their seats at the first meeting of the next calendar year.
3.
No member shall serve more than two consecutive years in any one office.
D.
Quorum/Rules/Meetings.
1.
A majority of appointed committee members shall constitute a quorum. The committee shall meet at least once each quarter, at a time and place as may be fixed by consensus of the voting members, and at other times as deemed necessary by the city manager when action is required on referrals from the agency. All meetings shall be open to the public and noticed in accordance with State Public Meeting Law (ORS Chapter 192).
2.
Voting by the committee on all matters shall be consistent with the process adopted by the city council under BMC § 2.05.160, with the exception that the staff member taking the minutes shall call the names of each member and record the votes.
3.
Recommendations made by the committee shall be submitted to the city council in the manner prescribed by city administrative regulation.
E.
Staffing.
1.
The city manager or their designee shall provide staff support to the committee in the same manner as staff provides support to other committees and commissions to include:
a.
Preparation of reports containing recommendations for projects to achieve the goal of promoting tourism.
b.
Review and make recommendations for funding special events.
c.
Transmitting recommendations from the committee to the city council.
d.
Meeting minutes shall be recorded by the city manager, or their designee.
2.
All projects, programs and contracts funded through allocation of TLT funds shall be administered by the city manager or their designee.
(Ord. 26-O-818 § 2 (Exh. A))