Township of Deerfield, NJ
Cumberland County
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Table of Contents
Table of Contents

§ 5-1 Powers.

A. 
Legislative power. All legislative power of the Township will be exercised by the Township Committee pursuant to the general law of the State of New Jersey.
B. 
Executive power.
(1) 
The Township Committee shall act as general administrator in those areas and/or departments of the Township as specifically provided by various sections of this chapter and any and all statutory provisions of the State of New Jersey as may be lawfully applicable to the Township.
(2) 
Such executive functions as budgetary preparations, general appointive powers and the ability to require reports from any and all Township departments or agencies are included within but not exclusive of the governing body's executive power.
C. 
Investigative power. The Township Committee may require any Township officer in its discretion to prepare and submit sworn statements regarding his official duties in the performance thereof and otherwise to investigate the conduct of any department, office or agency of the Township government. Nothing herein contained shall prevent the Township Committee from appointing committees or commissions of its own members or of citizens to conduct investigations into the conduct of any officer or department or any matter relating to the welfare of the Township and delegating to such committees or commissions such powers of inquiry as the Township may deem necessary.

§ 5-2 Organization.

A. 
Annual organization meeting. The Township Committee will organize annually within seven days of January 1, at which time it will seat any new members after such newly elected members have taken their oath of office, such oath to be administered by the Township Municipal Judge. After any and all newly elected members have been seated, the Township Committee shall elect a Chairman and Vice Chairman.
B. 
Chairman of Township Committee. He shall preside at meetings of the Township Committee and act as the ceremonial head, representing the Township Committee. In the absence of the Chairman, the Vice Chairman shall assume the duties and responsibilities of the Chairman.

§ 5-3 Meetings.

A. 
Regular meetings. The Township Committee shall meet regularly at a time fixed by resolution. When the time for any regular meeting, other than the annual meeting, falls on a legal holiday as prescribed by law, such meeting shall be held at the same hour on the next succeeding day which is not a legal holiday. The Township Solicitor, Township Clerk and any such other Township official as may be required shall attend regular meetings of the Township Committee.
B. 
Special meetings. The Chairman of the Township Committee may at any time and, upon written request of a majority of the Committeemen, shall, call a special meeting of the Township Committee. The request and call for a special meeting shall specify the purpose of the meeting, and no business shall be transacted at any special meeting other than that specified. The call for a special meeting shall be filed with the Clerk and served upon each Committeeman, as hereinafter provided, at least 24 hours prior to the time for which the meeting is called; provided that the Chairman may determine that an emergency exists affecting the health or safety of the people which requires consideration by the Township Committee within a shorter time, and upon such determination, which the Chairman shall set forth in the call, the call may be filed with the Clerk at any time not less than three hours prior to the time set for the meeting. Upon the filing of any call for a special meeting, the Clerk shall give notice thereof by telephone to each Committeeman at such place as he shall have previously designated for that purpose, and shall also serve or cause to be served a written copy of the call upon each Committeeman by delivery of a copy to him personally or by the leaving of a copy in his usual place of abode. The Police Department shall cooperate with the Clerk in effectuating such service of notice. Upon written waiver of notice executed by all members of the Committee, a special meeting may be held without prior notice notwithstanding the above provisions of this subsection. Any Township officer or employee may be required to attend special meetings of the Committee.

§ 5-4 Conferences.

The Committee may meet at any time in an informal conference for the consideration of any Township business or to meet with any officer or employee of the Township or any person on Township business.

§ 5-5 Quorum.

A majority of the whole number of the Township Committee shall constitute a quorum, but no ordinance shall be adopted by the Committee without the affirmative vote of a majority of all the members of the Committee. If a quorum is not present 1/2 hour after the appointed time for any meeting, the Chairman or the Clerk may declare the meeting adjourned.

§ 5-6 Roll call votes; minutes.

The vote upon every resolution or ordinance shall be taken by roll call and the yeas and nays shall be entered on the minutes. The minutes of each meeting shall be signed by the officer presiding at such meeting and by the Clerk.

§ 5-7 Ordinances.

A. 
Ordinances shall be introduced and sponsored by a member of the Township Committee, except that the Township Solicitor or the Township Clerk may present ordinances to the Township Committee and any Township Committeeman may assume sponsorship thereof by moving that such ordinance be adopted.
B. 
All ordinances, before passage by the Township Committee, shall have been approved as to form and legality by the Township Solicitor.

§ 5-8 Resolutions.

A. 
Resolutions shall be introduced and sponsored by a member of the Township Committee, except that the Township Solicitor or the Township Clerk may present resolutions to the Township Committee and any Township Committeeman may assume sponsorship thereof by moving that such resolution be adopted.
B. 
All resolutions, before passage by the Township Committee, shall have been approved as to form and legality by the Township Solicitor.

§ 5-9 Standing subcommittees.

A. 
Organized annually. The Township Committee, at its annual reorganization meeting or no later than the second regular meeting thereafter, shall by resolution establish various subcommittees from the members of the Township Committee.
B. 
Function of subcommittees.
(1) 
Such subcommittees shall act as administrative overseers of all Township departments, establishing the administrative policy of the various Township departments and agencies which are allocated and assigned to such subcommittee. Furthermore, such subcommittees shall be authorized to make and be responsible for any and all budgetary requests and/or expenditures of the assigned departments. However, any and all requests or expenditures must comply with all other relevant sections of this chapter, such as the purchasing section.[1]
[1]
Editor's Note: Currently , see Ch. 25, Purchasing Procedures.
(2) 
Said subcommittees shall be ultimately and completely responsible to the Township Committee and shall make periodic reports of their activities and of those assigned departments' activities at least monthly to the Township Committee at one of its regular or special meetings.

§ 5-10 Rules of conduct at meetings.

A. 
Presiding officer. The Chairman of the Township Committee chosen in the manner and for the term prescribed by this chapter shall preside at all meetings, and in the absence of the Clerk, shall appoint a Clerk pro tempore.
B. 
Agenda. An agenda for each regular meeting of the Township Committee shall be prepared by the Clerk, under the supervision of the Chairman of the Township Committee.
C. 
Call to order. The Chairman of the Township Committee shall call each meeting to order. In his absence and the absence of the Vice Chairman, the Clerk shall call the meeting to order and those present shall select a temporary Chairman and Vice Chairman. The Chairman shall assume the chair as soon as he is in attendance at any meeting which may have been called to order in his absence, and the temporary Chairman shall thereupon relinquish the chair.
D. 
Quorum call. At the opening of each meeting of the Township Committee, the Clerk shall call the roll and the names of those present shall be recorded in the minutes. Three members of the Township Committee shall constitute a quorum. If a quorum is not present 1/2 hour after the appointed time for any meeting, the presiding officer or the Clerk may declare the meeting adjourned.
E. 
Order of business. The order of business at each meeting of the Township Committee shall be as follows:
(1) 
Invocation.
(2) 
Flag salute.
(3) 
Roll call.
(4) 
Approval of minutes of previous meeting.
(5) 
Ordinances upon second reading.
(6) 
Ordinances upon first reading.
(7) 
Resolutions.
(8) 
External communications.
(9) 
Subcommittee reports.
(10) 
Reports of other Township officials.
(11) 
Old business.
(12) 
New business.
(13) 
Adjournment.
F. 
Roll call votes and minutes. The vote upon every motion, resolution or ordinance shall be taken by roll call vote and the results shall be entered in the minutes. The minutes of each meeting shall be signed by the presiding officer and the Clerk.
G. 
Rules of debate.
(1) 
The Chairman of the Township Committee or the presiding officer of the meeting shall not be deprived of any right to vote or of any other rights, powers or duties of a Township Committeeman by virtue of occupying the office of Chairman of the Committee.
(2) 
A member of the Township Committee shall be entitled to the floor upon recognition by the chair.
(3) 
The Committeeman who has made a motion shall be entitled to the privilege of closing debate.
H. 
Voting. When the roll is called upon any question, the silence of a Committeeman shall constitute an affirmative vote unless he states that he abstains.
I. 
Rules of order. Except as specifically provided in these rules, Robert's Rules of Order shall govern.

§ 5-11 Filing of reports and resolutions.

All reports to the Township Committee and all resolutions shall be filed with the Township Clerk and entered in the minutes of the Township Committee.

§ 5-12 Suspension of rules.

Any rule of the Township Committee may be suspended by a 4/5 vote of the Township Committee.