[HISTORY: Adopted by the Board of Supervisors of the Township of Middle Smithfield 5-28-2026 by Ord. No. 252. Amendments noted where applicable.]
The Middle Smithfield Township Manager (hereinafter referred to as the "Manager") shall be appointed by a majority vote of the Middle Smithfield Township Board of Supervisors. The Manager, if appointed, shall serve at the pleasure of the Middle Smithfield Township Board of Supervisors (hereinafter referred to as the "Board") and may be removed at any time by a majority vote of the Board.
The Manager shall be chosen solely on the basis of education, experience, and executive and administrative qualifications, with special emphasis on the following knowledge, abilities, and experience:
A. 
Knowledge of the principles and practices of public administration;
B. 
Knowledge of fiscal policies and procedures applicable to municipal finance administration;
C. 
Knowledge of modern office practices and procedures;
D. 
The ability to effectively motivate and direct the activities of other employees, explain and justify Township problems and needs to the Board, and deal conscientiously, fairly, and diplomatically with members of the public;
E. 
The ability to learn and apply numerous rules, regulations, and laws under which Township operations must be conducted;
F. 
The ability to work effectively with Township officials, other government officials, business associates, and the public;
G. 
The ability to analyze municipal problems and needs and to recommend workable solutions;
H. 
The ability to develop and set up procedures for the activities to be performed;
I. 
The ability to assemble, organize, and present status information from various source materials concerning the operation of Township programs and procedures;
J. 
The ability to review information for compliance with specific administrative or procedural rules;
K. 
The ability to organize work in a manner that ensures smooth processing and efficient accomplishment of priority items;
L. 
Working knowledge of and experience with public administration, public finance, and human resources associated with public employers; and
M. 
The ability to communicate effectively orally and in writing.
A. 
The Manager shall be the Chief Administrative Officer of Middle Smithfield Township and shall be responsible to the Board as a whole for the proper and efficient administration of the operational affairs of the Township. The powers and duties of the Manager are subject to recall or modification by ordinance or resolution of the Board. The Board may assign, adjust, remove, and add to the powers and duties of the Manager at any time, and those powers and duties may include but not be limited to the following:
(1) 
The Manager shall oversee Township services such as road maintenance, utilities, recreation facilities, land use controls, and police protection;
(2) 
The Manager shall direct and supervise the work of other Township employees;
(3) 
The Manager shall hire, suspend, and discharge employees subject to approval of the Board and in accordance with applicable laws;
(4) 
The Manager shall assist citizens by informing them of Township rules and laws, explaining procedures, hearing complaints, and either resolving them or referring them to the responsible official;
(5) 
The Manager shall compile and prepare agenda for Board meetings and shall attend meetings to provide advice and information;
(6) 
The Manager shall conduct research on municipal programs, ordinances, fee structures, etc., for use by the Board in making decisions;
(7) 
The Manager shall direct and/or oversee the recording and depositing of funds in proper accounts;
(8) 
The Manager shall manage the investment of unused funds to the Township's best advantage subject to the review and approval of the Board;
(9) 
The Manager shall monitor and manage the operation of various state or federal grant projects or programs by explaining program operations to participants expending funds in accordance with the grant contract, and maintaining records of project status and disposition of funds;
(10) 
The Manager shall purchase equipment and services subject to the review and approval of the Board, and shall further ensure that major purchases are advertised, bid upon, and awarded in accordance with law;
(11) 
The Manager shall oversee the payment of bills and other obligations upon approval of the Board, and shall direct and/or oversee the scheduling of payments to the Township's advantage by observing due dates, discount periods, and maturity dates of invested funds;
(12) 
The Manager shall supervise the work of all professional consultants retained by the Township;
(13) 
The Manager shall take the necessary action to carry out Board decisions;
(14) 
The Manager shall meet with employees and employee representatives to resolve grievances and to negotiate terms of collective bargaining agreements, subject to the review and approval of the Board;
(15) 
The Manager shall search out and apply for other sources of funds such as grants, loans, credits, discounts, etc., when appropriate;
(16) 
The Manager shall develop, implement, and/or oversee administrative and operating procedures to meet Township needs and carry out approved policies, subject to the review and approval of the Board;
(17) 
The Manager shall prepare the annual budget for review by the Board by summarizing past expenditures, estimating costs of future needs, computing expected revenues, and organizing data into required reporting format;
(18) 
The Manager shall maintain and/or oversee payroll and benefit records for all Township employees;
(19) 
The Manager shall oversee the reconciling of checking accounts, the balancing of bookkeeping records, and assuring the necessary vouchers, receipts, etc., are properly recorded and filed for audit purposes;
(20) 
The Manager shall prepare and/or oversee the preparation of fiscal reports for the Board periodically and upon request;
(21) 
The Manager shall monitor insurance coverage and ensure that policies are renewed, new equipment covered, risks are minimized, and best rates are obtained;
(22) 
The Manager shall oversee the preparation of various reports required by state and federal government and by insurance carriers;
(23) 
The Manager shall ensure and/or oversee the maintenance of records in accordance with the applicable retention schedule;
(24) 
The Manager shall be responsible for the timely routing of all communications, reports, and correspondence to and from the Board;
(25) 
The Manager shall coordinate and oversee compliance with the Pennsylvania Right To Know Law[1]; and
[1]
Editor's Note: See 65 P.S. § 67.101 et seq.
(26) 
The Manager shall perform such other duties as assigned by the Board.
B. 
The Board may adjust, add to, and remove from the above-referenced list of powers and duties of the Manager at any time deemed necessary by the Board.
If the Manager becomes ill or needs to be absent from Middle Smithfield Township, the Board shall designate one qualified staff member to perform the duties of the Manager during his/her absence or disability.
The Manager shall furnish a surety bond in a form and amount approved by the Board, conditioned upon the faithful performance of the duties of the position. The bond premium shall be paid by Middle Smithfield Township.