Records Retention and Disposition Schedule MU-1,
issued pursuant to Article 57-a of the Arts and Cultural Affairs Law
and containing legal minimum retention periods for municipal government
records, is hereby adopted for use by all municipal officers in disposing
of municipal government records listed therein. In accordance with
Article 57-a:
A. Only those records will be disposed of that are described
in Records Retention and Disposition Schedule MU-1 after they have
met the minimum retention period prescribed therein.
B. Only those records will be disposed of that do not
have sufficient administrative, fiscal, legal or historical value
to merit retention beyond established time periods.
These rules and regulations are adopted pursuant
to Article 6 of the Public Officers Law to regulate access to the
records of the Town of Lockport. They may be amended from time to
time by resolution of the Town of Lockport Town Board.
Records shall be available for public inspection
and copying at the office of the Town Clerk.
Requests for public access to records shall
be accepted and records produced during all hours the Town Clerk's
office is regularly open for business.
The following procedure shall apply when requesting
records:
A. A written request is required.
B. A response shall be given regarding any request reasonably
describing the record or records sought within five business days
of receipt of the request.
C. A request shall reasonably describe the record or
records sought. Whenever possible, a person requesting records should
supply information regarding dates, file designations or other information
that may help to describe the records sought.
D. If the Records Access Officer does not provide or
deny access to the record sought within five business days of receipt
of a request, he or she shall furnish a written acknowledgment of
receipt of the request and a statement of the approximate date when
the request will be granted or denied, and thereafter, by such date,
he or she shall either provide the record or deny the request.
The Records Access Officer shall maintain a
reasonably detailed current list by subject matter of all records
in his or her possession, whether or not records are available under
the Freedom of Information Law.
A notice containing the title or name and business
address of the Records Access Officer and appeals person or body and
the location where records can be seen or copied shall be posted in
a conspicuous location wherever records are kept and/or published
in a local newspaper of general circulation.