[HISTORY: Adopted by the Town Board of the
Town of Philipstown 5-3-1984 by Res. No. 30-84. Amendments noted where
applicable.]
[Amended 9-6-1989 by Res. No. 101-89]
This personnel policy will apply to all Town
of Philipstown salaried employees, except those covered by contracts
with their representative unions. This policy may be amended from
time to time by the Town Board.
[Amended 9-5-1996 by Res. No. 171-96]
The normal operation of the Town Hall and hours
during which it shall be open are as follows: 8:30 a.m. to 4:00 p.m.,
with 1/2 hour for lunch, five days per week (Monday through Friday).
The normal workweek is 35 hours; adjustments
should be made accordingly in order to maintain a thirty-five-hour
week. Some departments, by nature of their operation, will not conform
to the above hours. The Clerk to the Highway Superintendent shall
adhere to the normal work schedule of the Highway Department.
A.
All overtime hours are to be documented on time records
by the department head. Those considered as department heads are as
follows:
B.
Each department head shall keep current time records
on all employees in his or her particular department, including his
or her own, which are to be certified and filed with the Town Clerk's
office biweekly.
C.
There will be no compensation (either monetary or
compensatory time off) for overtime unless specifically approved in
advance by the department head. Employees who work overtime hours
may take compensatory time off equal to the number of overtime hours
worked (in lieu of monetary compensation) at a time mutually agreeable
to the department head and the employee. Compensatory time must be
taken within six months from when it is earned. All overtime must
be documented on time records. The five hours between 35 and 40 hours
per week shall be paid at straight time. Time worked in excess of
this (over a forty-hour workweek) shall be paid at time-and-one-half.
[Amended 6-4-1987 by Res. No. 31-87]
New employees shall serve a probationary period
of six months.
[Amended 9-6-1989 by Res. No. 101-89; 6-20-2018 by Res. No. 106-2018]
A.
Vacation
with pay shall be granted to full-time employees in payroll status
on the following accrual basis:
(1)
One to five years: 2.5 hours per pay period, plus five hours last
pay period, equals 70 hours or 10 days.
(2)
Five to 10 years: four hours per pay period, plus one hour last pay
period, equals 105 hours or 15 days.
(3)
Ten to 20 years: 5.25 hours per pay period, plus 3.5 hours last pay
period, equals 140 hours or 20 days.
(4)
Vacation time may be accrued to a maximum of 30 days.
B.
Part-time
workers will accrue vacation credits per the following schedule:
(1)
First year: 1.25 hours per pay period after six months, plus 1.25
hours last pay period, equals 2.5 days.
(2)
Two to five years: 1.25 hours per pay period, plus 2.5 hours last
pay period, equals five days.
(3)
After five years of service: 2.5 hours per pay period, plus five
hours last pay period, equals 70 hours or 10 days.
C.
Vacation
scheduling shall be subject to the approval of the department head.
[Amended 9-6-1989 by Res. No. 101-89]
A.
Full-time employees shall accrue sick leave at the
rate of 3.5 hours per two-week period, based on a thirty-five-hour
week. The Clerk to the Highway Superintendent shall accrue sick leave
at the rate of four hours per two-week pay period, based on a forty-hour
week.
B.
Part-time employees shall earn sick leave at the rate
of 1.75 hours per two-week period, or 3.5 hours per month.
[Amended 9-6-1989 by Res. No. 101-89]
Full-time employees may, at the discretion of
the department head, be allowed up to four personal days during each
year of service. Personal time may not be taken during the probationary
period and may not be carried from year to year.
Termination of employment is at the discretion
of the Town Board or the department head when so provided by law.
Each department head shall keep a file on all
employees containing a record, with dates and notations, of tardiness,
verbal or written disciplinary action or termination.
Any employee with a grievance shall submit the
same to the Town Board in writing. The Town Supervisor may act as
liaison for the Town Board in order to expedite acute situations.
Employees may request to appear in person if they so desire. The Town
Board will set the date for such appearance, which will be on at least
five days' notice to the employee, unless an earlier date is mutually
agreed upon.
Employees serving on jury duty will receive
the regular rate of pay minus the rate paid for jury service. An employee
under subpoena to appear in court on town business expressly in behalf
of the town will receive his or her regular rate of pay.
Upon request, employees may review the contents
of their own personnel files.
No alcoholic beverages or controlled substances
(as that term is defined in § 3306 of the Public Health
Law) shall be consumed, ingested or assimilated on town property or
in town buildings or on the job.
A.
Employees shall have the following holidays off, with
pay, when they fall on a regular workday or workday designated as
the official holiday:
[Amended 3-10-1993 by Res. No. 60-93; 1-8-2004 by Res. No. 41-04; 1-4-2007 by Res. No. 44-07]
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New Year's Day
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Martin Luther King's Day
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Presidents' Day
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Good Friday
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Memorial Day
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Independence Day
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Labor Day
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Columbus Day
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Election Day
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Veterans Day
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Thanksgiving Day
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Christmas Day
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B.
The Clerk to the Highway Superintendent shall adhere
to the same holiday schedule as the Highway Department.
