[Adopted 4-12-2007 by Ord. No. 2007-25]
As used in this article, the following terms shall have the meanings indicated:
- COMMERCIAL APPLICANT
- Any for-profit organization or business.
- NONRESIDENT APPLICANT
- A nonprofit community group, such as any organization, athletic team, league or association, which is comprised of less than 51% of Robbinsville Township residents.
- RESIDENT APPLICANT
- A nonprofit community group, such as any organization, athletic team, league or association, which is comprised of 51% or more Robbinsville Township residents. It also includes an individual resident(s) who may wish to convene a meeting of Township residents or to use a park. In determining if a group consists of a majority of Township residents, including a tournament or one-time event, all individuals/players will be counted.
- TOWNSHIP BOARD
- Any board, council, commission, or committee established by the Township Council to conduct the affairs of the Township or to advise and recommend on matters of concern to residents of the Township.
The senior center must be used primarily for activities which serve the Township's senior population in accordance with a document entitled "Policy for Use of Senior Center." Senior activities take precedence over any other events in the senior center. To the extent that the contents of this article conflict with the aforesaid policy for use of the senior center, the policy for use of the senior center shall apply.
Except as provided in Subsection A of this section, the affairs of the Township of Robbinsville or of a Township Board shall take precedence over all other users of the buildings or parks of the Township.
Resident applicants will be given priority over other users for the use of Township facilities with the written permission of the Township Administrator or his/her designee, based upon availability.
Nonresident applicants will be given priority over commercial applicants for the use of Township facilities with the written permission of the Township Administrator or his/her designee, based upon availability.
Commercial applicants will be given the lowest priority for the use of Township facilities with the written permission of the Township Administrator or his/her designee, based upon availability.
In the event of a conflict between requesting applicants, the request received earlier will be honored first. In the event of a conflict between similarly classified applicants, such as athletic teams and/or groups, priority will be given to the applicant that is "in season" and/or the applicant that serves the higher percentage of Township residents, as determined by the Township Administrator or his/her designee.
Use of a building and parks shall be restricted to the facilities, areas, dates, and times expressly requested on the application for permit.
The Township Administrator or his/her designee is authorized to approve or deny and schedule the use of municipally owned buildings or parks for meetings or other functions except for the senior center.
Applications for use of buildings or parks must be submitted to the Township Administrator or his/her designee at least 14 days in advance, when practical, of the proposed meeting or function. All applications shall be submitted on the printed form provided by the Township.
The application must be signed by an adult representative of the requesting group, who will be considered to be the agent of the group.
The Township Administrator or his/her designee will determine the classification of the user and the fees, if any, to be charged for the use of a building or park.
Resident and nonresident applicants may be required to provide a roster of participants with their application. Rosters must include the name and home address of each participant.
Permits cannot be transferred or assigned.
Permits may be canceled by an applicant on reasonable notice to the Township Administrator or his/her designee. In this event, the applicant shall be charged for any reasonable costs incurred by the Township by virtue of the applicant's failure to provide adequate advance notice of the cancellation.
The Township reserves the right to cancel any date on which the building or park is required for Township purposes or in the case of emergency; but the Township shall use its best efforts to accommodate the applicant or Township Board elsewhere.
Permits may be canceled for failure to comply with public law and/or Township policy.
Any municipal building or park may not be used for any purpose prohibited by law.
It is the responsibility of all users to be knowledgeable and comply will all applicable statutes and municipal ordinances, including applicable park ordinances.
Use of municipal buildings and parks shall not endanger Township property or the health and safety of the public.
No building or park may be used by a group which promotes the overthrow or subversion of the federal or state government, engages in illegal conduct, or undertakes hazardous or unsafe activity.
The use, possession, and/or distribution of alcohol and/or controlled dangerous substances are prohibited, except that alcohol may be served at the Robbins House in connection with events hosted by any commercial applicant, nonresident applicant or resident applicant, provided the applicant completes the appropriate application process established by Robbinsville Township for use of the Robbins House for such events and obtains host liquor liability insurance. The applicant must provide a certificate of insurance at the time of application, naming the Township of Robbinsville as an additional insured, to indemnify and hold the Township harmless against any liability or loss resulting from serving of alcoholic beverages at the Robbins House. The applicant must maintain host liquor liability insurance with limits of liability not less than $1,000,000 per occurrence and aggregate. The policy will provide coverage for the applicant's activity at the Robbins House and shall state such activities on the certificate of insurance.
Smoking is prohibited in all buildings.
The user shall not damage, destroy or deface Township property. The building or park must be left in a clean and orderly condition.
No food or beverages shall be permitted in any buildings, unless prior approval has been granted, and then shall be permitted only in those areas designated by the Township.
When appropriate, applicants may be required to provide janitorial services in accordance with terms and conditions set forth by the Township Administrator or his/her designee. Additionally, arrangements shall be made for the return of the facility to its original condition in a timely manner and in advance of the next regularly scheduled Township activity.
Applicants shall be required to place a deposit of $100 to guarantee against damage and/or inadequate cleaning of the facility. This deposit shall be returned if the building or park is returned to its original condition. However, if the building or park is not returned to its original condition, the Township shall retain the deposit to offset costs of custodial and/or repair services necessitated as a result of the facility use.
Equipment in any municipally owned building or park is primarily for Township use only and shall not be used unless permission from the Township Administrator or his/her designee is obtained.
No equipment is to be brought into any building unless noted in the application and special permission is obtained from the Township Administrator or his/her designee.
Applicants shall provide reasonable adult supervision and oversight to ensure each participant's safety, and to orderly conduct its operations.
Any group engaged in youth activities shall demonstrate that it has undertaken reasonable safeguards and precautions to ensure the integrity and fitness of its adult leaders, coaches and organizers to oversee children. At the applicant's expense, this may include but is not limited to the submission of each leader, coach or organizer to a criminal history background check in coordination with the Robbinsville Township Police and utilizing the applicable statutory process.
All applicants shall assume full responsibility for any damage caused by or occurring during use of any facility. The applicant shall indemnify and hold harmless the Township for any injuries, personal or property, proximately caused by its negligence or intentional act.
All applicants may be required to provide a certificate of insurance, at the time of application, naming the Township of Robbinsville as an additional insured, to indemnify and hold the Township harmless against any liability or loss resulting from use of municipally owned buildings or parks. The applicant must maintain general liability insurance with limits of liability not less than $1,000,000 per occurrence and aggregate. The policy will provide coverage for the applicant's activity at the approved facility and shall state such activities on the certificate of insurance.
The Township may elect to charge any applicant a reasonable fee associated with the use of any building or park. These fees will be established by the Recreation Advisory Committee and adopted by the Township Council.
In addition to any fee, if use of a building or park necessities overtime pay for any Township employee as a result of such use, the group or organization holding the function shall be responsible for payment of such overtime. Payment shall be made in advance of the function and shall be in accordance with Township polices.