Borough of Madison, NJ
Morris County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of Madison 12-30-1975 by Ord. No. 29-75 (Art. 54 of the 1970 Revised Ordinances). Amendments noted where applicable.]
GENERAL REFERENCES
Borough Council bylaws — See Ch. A236.
[Amended 10-10-1978 by Ord. No. 36-78]
The following procedures are hereby established covering the payment of bills, claims and/or demands upon the Borough of Madison:
A. 
A voucher on a form prescribed by the Administrator shall be presented for each bill, claim or demand.
(1) 
Such bill, claim or demand shall be paid only upon the audit, warrant and approval of each of the following in the order listed:
(a) 
The requisitioning officer, except when the claim does not arise from a requisition.
(b) 
The Finance Officer, or other designated person authorized by resolution of the Council.
(c) 
The Chairman or Acting Chairman of the committee under whose jurisdiction the claim falls.
(2) 
In the case of checks drawn to cover payroll and payroll-related items, the check may be drawn and signed in anticipation of the approvals required in Subsection A(1)(b) through (c) above, or in anticipation of ratification by Council resolution.
B. 
Disbursement, except for payroll, shall be made by check signed by three officials of the borough consisting of one person in each of the following three categories:
(1) 
The Mayor or, in the Mayor's absence, the Council President or, in the absence of both, the Chairman of the Finance Committee.
(2) 
The Borough Clerk or Deputy Borough Clerk.
(3) 
The Treasurer or Deputy Treasurer.
C. 
Payroll checks may be signed in accordance with the preceding subsection or by the Treasurer or Deputy Treasurer alone.
D. 
The Treasurer shall prepare for each regularly scheduled meeting of the Council a list of all bills, claims and demands to be paid, and this list shall be submitted to the Chairman or Acting Chairman of the committee under whose jurisdiction the claims fall for his or her approval, and then, to the Council as a whole for its approval by motion. Such list shall be made a part of the minutes of the meeting. A copy shall be filed with the Clerk as a public record open to examination in his office.