[Added 4-4-2013 by Ord. No. 2013-02[1]]
The Financial Department of the Township of South Hackensack shall consist of a Chief Financial Officer, Accounts Payable Clerk, Payroll Clerk and Assistant to the Chief Financial Officer. Said positions shall be considered part-time positions for the purpose of pension and medical benefit laws except in such case where all of the aforementioned titles are filled by one individual, in which case at the option of the Township Committee said individual may be hired as a full-time employee. Said employees need not be residents of the Township of South Hackensack, and no preference shall be given to Township residents for said positions. They shall be compensated at salaries as set forth in the Township salary ordinance[2] and paid in accordance with the terms of the Township’s regular payroll with appropriate deductions funds permitting.
[1]
Editor's Note: This ordinance also repealed former § 40-17, Treasurer: terms; compensation; bond; hours.
[2]
Editor's Note: See Ch. 67, Salaries and Compensation.
[Added 4-4-2013 by Ord. No. 2013-02[1]]
All employees shall be hired in accordance with the terms of the Township’s Personnel Policies and Procedures Manual and subject to any applicable state laws regarding tenure, licensing (if required) or other regulations.
[1]
Editor's Note: This ordinance also repealed former § 40-18, Deputy Treasurer: duties; compensation; hours.
The Treasurer shall be responsible for the following:
A. 
Keeping and maintaining books and records of all financial transactions of the Township of South Hackensack, except those maintained by the Tax Collector, in accordance with the standards of the Division of Local Finance of the Department of Community Affairs of the State of New Jersey.
B. 
Preparing weekly, biweekly, monthly or for such other period as may be necessary payrolls for certification of the Clerk of the Township of South Hackensack in compliance with the Salary Ordinance.
C. 
Preparing checks for signature following the approval of the vouchers by the Township Committee.
D. 
Preparing monthly reports to the Township Committee of all receipts, expenditures, commitments and unexpended appropriations and any other pertinent data as requested by the Township Committee.
E. 
Safekeeping and custody of all municipal securities, investments and bonds of the Township of South Hackensack.
F. 
Investing and reinvesting surplus or idle funds of the municipality.
G. 
Promptly paying interest and principal on municipal obligations as they fall due.
H. 
Cooperating with the Township Clerk in making revenue and expenditure estimates for the Township and for the benefit of the Township Committee, reviewing all vouchers or claims and control all expenditures within the limits of appropriations through an encumbrance system of budget operations. In addition, the Treasurer shall determine if there are funds available for the payment of each and every one of the bills submitted to the Township and shall, for such purposes, review each of the vouchers to ascertain that it has been properly executed, approved and verified prior to drawing the check for the same.
I. 
Being responsible for seeing that all funds received by him or her are deposited to the proper accounts and within the time allowed by the Division of Local Finance of the Department of Community Affairs.
J. 
Conferring when needed and at least monthly with the Township Auditor and other officials of the Township of South Hackensack.
K. 
Following all regulations of the Division of Local Finance of the Department of Community Affairs in connection with the filing of reports and expending of funds received by the Township of South Hackensack from the United states government and other governmental agencies which South Hackensack shall have a right to share in under various programs adopted by the United States government, State of New Jersey and other governmental agencies.
L. 
Filing, in accordance with applicable statutes, monthly, periodical and annual financial statements, which statements shall be in writing and, when necessary, verified under oath.
M. 
Supervising financial proceedings for the issuance of bond anticipation notes, municipal bonds and related instruments in accordance with applicable law.
N. 
The Accounts Payable Clerk, under the supervision of the Chief Financial Officer, shall be responsible for the review of all requests for payment of municipal funds, preparation and/or review of vouchers and supporting documentation related to payment requests, preparation of the bill list for review and approval by the governing body, banking transactions associated with said payments and the proper maintenance of books and records related to all transactions.
[Added 4-4-2013 by Ord. No. 2013-02]
O. 
The Assistant to the Chief Financial Officer shall perform such duties as from time to time shall be assigned by the Chief Financial Officer. They shall include but not be limited to preparing documentation as directed by the Chief Financial Officer and undertaking such tasks necessary to ensure that the Chief Financial Officer properly administers the financial affairs of the Township.
[Added 4-4-2013 by Ord. No. 2013-02]
P. 
The Payroll Clerk shall be responsible for the providing proper information to any private payroll agency retained by the Township to ensure proper payment of all employee wages and proper deductions therefrom. The payroll clerk shall ensure that all books and records are kept in accordance with law and all wages are properly delivered. The payroll clerk may be designated by the Township Committee to prepare payroll in the event that the Township Committee does not retain or employ an independent entity for purposes of the same.
[Added 4-4-2013 by Ord. No. 2013-02]
The adoption of this article shall not affect any acts of the Treasurer which were performed by him or her prior to the adoption of this article, provided that such acts were properly performed in accordance with applicable law.