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Town of Barnstable, MA
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The Code
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Part IV: Town Manager Regulations
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Chapter 401 Administrative Procedures
Chapter 401
Administrative Procedures
[HISTORY: Adopted by the Town Manager of the Town of Barnstable. Amendments noted where applicable.]
ATTACHMENTS
401a Exhibit A
401b Exhibit B
401c Exhibit C
401d Exhibit D
401e Appendix A
401f Appendix B
401g Appendix D
401h Appendix E
401i Suggestion Form
401j Notice to Bidders
401k Attachment A
401l Attachment B
401m Computation of Fringe Benefits
401n HWS Fees
Article I
Offices and Standards
§ 401-1
Jurisdiction of Town Manager.
Article II
Code of Ethics
§ 401-2
Applicability.
§ 401-3
Effective date.
§ 401-4
Distribution.
§ 401-5
Severability.
§ 401-6
Procedures and guidelines.
§ 401-7
Disclosure.
§ 401-8
Economic Interest.
§ 401-9
Interpretation.
§ 401-10
Other references and guides.
Article III
Communication Procedures
§ 401-11
Purpose.
§ 401-12
Applicability.
§ 401-13
Communications Officer.
§ 401-14
Delegation of authority.
§ 401-15
Media and public relations procedures.
§ 401-16
Administrative communications.
§ 401-17
Town Manager reports.
§ 401-18
Requests for assistance (RFA).
§ 401-19
Telephone requests for assistance.
§ 401-20
Citizen access.
Article IV
Financial Management Procedures
§ 401-21
Purpose.
§ 401-22
Applicability.
§ 401-23
Effective date.
§ 401-24
Definitions.
§ 401-25
Public access to financial information.
§ 401-26
Organization.
§ 401-27
Financial tools.
§ 401-28
Accounting, reporting and auditing.
§ 401-29
Property tax administration.
§ 401-30
User fees and special districts.
§ 401-30.1
Recommended changes in usage rates.
§ 401-30.2
through § 401-30.4. (Reserved)
§ 401-30.5
Hyannis water rates.
§ 401-31
Debt management procedures.
§ 401-32
Legal constraints and other limitations on issuance of debt.
§ 401-33
Debt administration.
§ 401-34
Insurance reserve funds.
Article V
Capital Improvements Plan (CIP) Procedures
§ 401-35
Overview.
§ 401-36
Identification and documentation of capital needs.
§ 401-37
Evaluation of capital projects.
§ 401-38
through § 401-44. (Reserved)
Article VI
Insurance Policies and Procedures
§ 401-45
Authority.
§ 401-46
Delegation of authority.
§ 401-47
Procedure for processing self-insurance payments.
§ 401-48
Workers' compensation.
§ 401-49
Automobile, property damage/liability damage.
§ 401-50
Damage to property caused by others.
§ 401-51
Property damage (fire and windstorm, etc.).
§ 401-52
Injury to other than Town employees.
Article VII
Investment Procedures
§ 401-53
General policy and objectives.
§ 401-54
Investment instruments.
§ 401-55
Risk tolerance.
§ 401-56
Diversification.
§ 401-57
Ethical and prudent action.
§ 401-58
Authorization.
§ 401-59
Investment operating procedures.
§ 401-60
Reporting requirements.
§ 401-61
through § 401-72. (Reserved)
Article VIII
Human Resources Regulations
§ 401-73
Purpose and policies.
§ 401-74
Equal employment opportunity.
§ 401-75
Applicability.
§ 401-76
State civil service law and rules.
§ 401-77
Other state statutes and local laws.
§ 401-78
Collective bargaining agreements.
§ 401-79
Town Manager.
§ 401-80
Human Resources Director.
§ 401-81
Department managers.
§ 401-82
Employees.
§ 401-83
Definitions.
§ 401-84
Classification system.
§ 401-85
Compensation system.
§ 401-86
Employee benefits.
§ 401-87
Minimum and overtime pay.
§ 401-88
Leave.
§ 401-89
Recruitment and selection of employees.
§ 401-90
Probationary period.
§ 401-91
Promotion, demotion, transfer and separation.
§ 401-92
Performance appraisals.
§ 401-93
Training.
§ 401-94
Safety.
§ 401-95
Disciplinary action.
§ 401-96
Grievance and discrimination complaint procedures.
§ 401-97
Records.
§ 401-98
Conduct of employees.
§ 401-99
Employee incentive: BEST program.
§ 401-100
Vacancy saving initiative.
§ 401-101
(Reserved)
Article IX
Procurement Policy and Procedures
§ 401-102
General statement of policy.
§ 401-103
Purpose; supplemental principles.
§ 401-104
Good-faith requirement.
§ 401-105
Application of policy.
§ 401-106
Effective date.
§ 401-107
Determination.
§ 401-108
Definitions.
§ 401-109
Public access to procurement information.
§ 401-110
Appointment, tenure and removal of Chief Procurement Officer.
§ 401-111
Authority of Chief Procurement Officer.
§ 401-112
Delegation of authority.
§ 401-113
Centralization of procurement authority.
§ 401-114
Authority to contract for certain services.
§ 401-115
Duties of Town Attorney.
§ 401-116
Common state law references.
§ 401-117
Source selection and contract formation.
§ 401-118
Competitive sealed bidding for supplies and services for bid values over $10,000.
§ 401-119
Competitive sealed and selection proposals for bid values over $10,000.
§ 401-120
Small purchases (contracts under $10,000).
§ 401-121
Sole source procurements.
§ 401-122
Emergency procurements.
§ 401-123
Cancellation of invitations for bid or request for proposals.
§ 401-124
Responsibility of bidders and offerers.
§ 401-125
Prequalification of suppliers.
§ 401-126
Security.
§ 401-127
Withdrawal of bids.
§ 401-128
Types of contracts.
§ 401-129
Approval of accounting system.
§ 401-130
Multi-term contracts.
§ 401-131
Right to inspect facilities of contractors and subcontractors .
§ 401-132
Right to audit records.
§ 401-133
Finality of determination.
§ 401-134
Reporting of anticompetitive practices.
§ 401-135
Retention of procurement records.
§ 401-136
Record of procurement actions.
§ 401-137
Real property acquisition and disposition.
§ 401-138
Acquiring real property.
§ 401-139
Disposing of real property.
§ 401-140
Specifications.
§ 401-141
Modification and termination of contracts for supplies and services.
§ 401-142
Cost principles.
§ 401-143
Intergovernmental relations.
§ 401-144
Supply of personnel, information, and technical services.
§ 401-145
Review of procurement requirements.
§ 401-146
Contract controversies.
§ 401-147
Legal and contractual remedies.
§ 401-148
Authority to debar or suspend.
§ 401-149
Assistance to minority and women-owned business enterprises; federal assistance or contract procurement requirements.
§ 401-150
Duties of Chief Procurement Officer regarding MBEs/WBEs.
§ 401-151
Discretionary duties of Chief Procurement Officer regarding MBEs/WBEs.
§ 401-152
Compliance with federal requirements.
§ 401-153
Certification of MBEs/WBEs.
§ 401-154
Bona fide MBEs/WBEs.
§ 401-155
Reporting.
§ 401-156
Bidder responsibilities and compliance.
§ 401-157
Sanctions.
§ 401-158
Ethics in contracting and purchasing.
§ 401-159
General standards of ethical conduct.
§ 401-160
Criminal sanctions.
Article X
Property Management Procedures
§ 401-161
General statement of policy.
§ 401-162
General provisions.
§ 401-163
Effective date.
§ 401-164
Final determinations.
§ 401-165
Public access to property management information.
§ 401-166
Appointment, tenure and removal of Property Manager.
§ 401-167
Authority of Property Manager.
§ 401-168
Delegation of authority.
§ 401-169
Managing physical assets.
§ 401-170
Lease rates.
§ 401-171
Lease increases.
§ 401-172
Leasing.
§ 401-173
Leasing information.
§ 401-174
Lease renewals.
§ 401-175
Property management systems.
§ 401-176
Collection policy.
§ 401-177
Lease roll.
§ 401-178
Eviction.
§ 401-179
Financial reporting and controls.
§ 401-180
Safeguarding assets.
Article XI
Trust Fund Management Policy
§ 401-181
General statement of policy.
§ 401-182
General provisions.
§ 401-183
Applicability.
§ 401-184
Definitions.
§ 401-185
Authority.
§ 401-186
Delegation.
§ 401-187
Authority of Trust Fund Advisory Committee.
§ 401-188
Public access, information and outreach.
§ 401-189
Prudence and ethical standards.
§ 401-190
Investment policy.
§ 401-191
Expenditures.
§ 401-192
Funding for social service agencies.
§ 401-193
Trust fund procedures.
§ 401-194
Organization.
§ 401-195
Trust fund administration.
§ 401-196
Outreach.
§ 401-197
Enforcement.
§ 401-198
Reporting.
Article XII
Municipal Vehicle Procedure
§ 401-199
General policy.
§ 401-200
General procedures for use of vehicles.
§ 401-201
Vehicle replacement procedure.
§ 401-202
Personal use of municipal vehicles.
Article XIII
Volunteer Procedures
§ 401-203
General statement of policy.
§ 401-204
General purpose.
§ 401-205
Effective date.
§ 401-206
Final determinations.
§ 401-207
Public access to property information.
§ 401-208
Appointment, tenure and removal of Volunteer Coordinator.
§ 401-209
Types of volunteers.
§ 401-210
Authority of Volunteer Coordinator.
§ 401-211
Centralization of Volunteer Coordinator authority.
§ 401-212
Delegation of authority.
§ 401-213
Duties of Town Attorney.
§ 401-214
Privacy and information.
§ 401-215
Recruitment, selection and training.
§ 401-216
Termination.
§ 401-217
Responsibilities of volunteers.
§ 401-218
Responsibilities of host department.
§ 401-219
Liability.
