Township of Byram, NJ
Sussex County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Township Committee (now Township Council) of the Township of Byram as indicated in article histories. Amendments noted where applicable.]
Finance Department — See Ch. 3.
Purchasing — See Ch. 55.
[Adopted 8-4-1976]
Any person claiming payment from the Township of Byram shall first submit a detailed statement of the items or demand necessitating such claim to the responsible executive agency, specifying particularly how the bill or demand is made up, and a certification of the party claiming payment that it is correct. No bill, claim or demand shall be considered for payment unless the voucher has attached to it, or includes, a certification of a department head (or other municipal official responsible for certain functions) or of his duly designated representative having personal knowledge of the fact that the goods have been received by or the services rendered to the Township of Byram and that those services or goods are consistent with any existing contract or purchase order. The Chief Financial Officer shall have the duty to audit, warrant and make recommendations on all claims and bills.
[Amended 11-19-1990 by Ord. No. 14-1990]
The bill or claim duly certified shall be presented to the Township Manager for inclusion in the agenda of the next immediate formal meeting of the governing body, and it shall be the duty of the Manager to examine all bills or claims submitted for payment in order to ascertain if proper administrative procedures have been followed. (This review responsibility may be assigned to the Chief Financial Officer if desired.) All claims or bills to be considered by the governing body shall be listed systematically without preference, and said list shall be made available to every member of said governing body at least three full days prior to formal action by that body.
Claims shall be considered by the governing body, which shall approve the same, except that said governing body may reject any claim presented to it stating the reason for such rejection. Any disapproved claim shall be referred back to the Township Manager with such instructions as the governing body may give at the time of disapproval.
[Amended 11-19-1990 by Ord. No. 14-1990]
It shall be the duty of the Township Manager to record all claims in the official minutes or through an appropriate claims register, indicating that the governing body has by formal action approved the same with appropriate record as to any claims disapproved or rejected. All records pertaining to approved and disapproved bills or claims shall be available for public inspection.
[Amended 3-5-1990 by Ord. No. 2-1990; 11-19-1990 by Ord. No. 14-1990]
After the Manager has certified that the claims have been approved, he shall turn the same over to the Chief Financial Officer, who shall forthwith prepare the necessary checks for the payment thereof, which said checks shall be signed by the Mayor and Manager and thereafter signed by the Chief Financial Officer. After preparing checks for the payment of claims, he shall record them in proper books of account and thereafter mail the checks to the claimants.
[Adopted 9-7-1993 by Ord. No. 4-1993]
Pursuant to the authority of N.J.S.A. 59:8-6, the attached claim form[1] be and the same is hereby adopted and must be completed by the claimant or his representative and filed with the Township Clerk of the Township of Byram in accordance with the provisions of N.J.S.A. 59:8-1 et seq.
Editor's Note: Said claim form is on file in the Township Clerk's office. See § 7-6.
The Township Clerk be and he/she is hereby directed to make available to and provide, either by mail or by direct delivery at the Township Clerk's office, a copy or copies of such forms as soon as reasonably possible to any claimant who has notified the Township of Byram of a claim for damages against it by delivery to such claimant of such form by mail or by handing the same to the claimant.