The government records of the Township shall be accessible for inspection, examination and copying in accordance with the Open Public Records Act, N.J.S.A. 47:1A-1 et seq., as amended from time to time.
A.
Purpose. The purpose of this section is to set forth the Township's fee schedule for obtaining copies of government records and the Township's special service charges to be assessed in appropriate circumstances.
B. GOVERNMENT RECORD(S) or RECORD(S) SPECIAL SERVICE CHARGE
Definitions. As used in this section:
Any information subject to public inspection which is maintained by the Township in written, audio, video, electronic or other form and as defined by the Open Public Records Act, N.J.S.A. 47:1A-1 et seq.
A charge, in addition to the actual cost of duplicating the government record(s), which shall reflect the expense associated with extensive use of Township information, technology or resources, or the extensive clerical or supervisory assistance by Township personnel necessary to accommodate requests to examine and/or provide copies of the record(s), and as defined by the Open Public Records Act, N.J.S.A. 47:lA-5c and 47:lA-5d.
C.
Fee schedule. The fees for copies of government records shall be:
(1)
Photocopies of records: The charge will be the prescribed state charge for copies (under the open public records access statute[1]). For any records maintained at the Township’s off-site archival vendor, there will be a per-carton charge to the requestor for said carton. This fee will be based on the prevailing fees charged to the Township by the off-site archival vendor at the time of the request. This fee schedule will be maintained by the Municipal Clerk's main office and shall be on file at all times.
[Amended 6-28-2010 by Ord. No. 06-10-09; 6-9-2014 by Ord. No. 05-14-06]
[1]
Editor's Note: See N.J.S.A. 47:1A-1 et seq.
(2)
Miscellaneous records.
(a)
Audio recording of meeting: $0.50 per CD.
[Amended 10-28-2013 by Ord. No. 10-13-25]
(b)
Street map: $5.
(c)
Master Plan: $50.
(d)
Township Code book: also available on the Township's website at no cost.
[Amended 6-28-2010 by Ord. No. 06-10-09]
(3)
(4)
Postage. Postage costs will be added to fees for copies of records requested to be mailed and will be determined at the time of the request.
(5)
Special service charges.
(a)
A special service charge may be applied by the custodian of records or his/her designee in the following circumstances:
[1]
When the nature, format, manner of collation or volume of a government record embodied in the form of printed matter to be inspected, examined or copied is such that the record cannot be reproduced by ordinary copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request;
[2]
When a request is for a government record in a medium not routinely used by the Township;
[3]
When a request is for a government record not routinely developed or maintained by the Township; or
(b)
The special service charge rate for supervisory, programming and/or clerical services shall be charged per hour and as follows:
[1]
The hourly rate shall be the hourly wage of the employee conducting the supervisory, programming and/or clerical services as set by the Township from year to year and/or P.B.A. agreement(s) from time to time.
[2]
The hourly wages of salaried personnel shall be calculated by dividing the employee's annual salary as set by the Township and/or P.B.A. agreement(s) by 26 (weeks) and then dividing that biweekly pay by the number of hours worked in a biweekly period.