[HISTORY: Adopted by the Village Council of the Village of Ridgewood 8-27-1974 by Ord. No. 1541 as Ch. 23 of the 1974 Code. Amendments noted where applicable.]
Article I Payroll
Article II Civil Service
The Director of the Department of Finance of the Village is hereby authorized to open an account in the bank or depository as the Council may, from time to time by resolution, designate.
The directors of the respective departments are authorized to endorse the semimonthly checks for their respective departments to the special account to be known as the "payroll account," and the Village Clerk or Director of the Department of Finance is authorized to sign checks on such special account known as the "payroll account" made out to the individual employees shown on the Village payroll.
The Village employee receiving such check drawn on such payroll account shall, upon receipt of the same, sign the payroll sheet or voucher acknowledging receipt of such check.
Editor's Note: Former sections 23-13 through 23-19 of the 1974 Code, regarding various salaries, were deleted 10-13-1992 by Ord. No 2375.
The specifications herein provided shall apply to all existing authorized offices, positions and employments or such as have been established or created in the classified civil service in the Village and shall supersede all groupings of employments not consistent thereto and shall be applied subject to the conditions in these regulations.
The specifications herein provided shall not in themselves be construed to define or prescribe the organization or procedure under which employees shall work, nor to limit or restrict the responsible administrative officials in exercising supervision or assigning such other duties as may be in the interest of good administration or necessary in case of emergency, nor shall it limit or restrict such officials from transferring employees from one department to another or causing an employee to work in more than one department, provided that this article shall not be interpreted as authorization to assign, detail or transfer an employee to a position involving duties of an essentially different character.
The standard titles as set forth in Schedule 1 shall be applied to all existing offices, positions and employments in the classified civil service of the Village. Changes in titles shall not alter or affect the salaries of the present incumbents of offices or positions so rearranged.
Editor's Note: Schedule 1 is on file in the Village offices.
The standard title shall be used to designate positions in all reports to the State Department of Civil Service, department records and all payrolls or accounts of salaries and wages of all departments, institutions and commissions submitted to the State Department of Civil Service for check and certification.
All departmental requests for additions to or changes in the specifications involving either the classification or compensation schedules, together with full reporting of maintenance requests, shall be first presented to the Village Manager, who shall, as he deems proper, forward the requests, together with his recommendations, to the State Department of Civil Service for investigation and consideration. No reclassifications, changes in compensation schedules or maintenance allowances shall be effective until they have received the approval of both the Village Manager and the State Department of Civil Service.
When new positions are to be created, there shall be submitted by the department head through the Village Manager to the State Department of Civil Service a statement of the duties, qualification requirements and other matters affecting the proper classification, title, grade and compensation and the necessity for the creation of such position. No office or employment shall be considered new unless the duties thereof are found to be substantially different from those of every other existing position in the classified service of the Village. When the State Department of Civil Service shall find that an office or employment is in fact new or that the requested changes affecting any existing position should be made, it shall so classify such position under the appropriate service, grade and title, and it shall become a part of the classification of the Village upon approval by the Village Manager and the State Department of Civil Service.
Appointments to newly created or vacant offices or employments shall be made at the lowest rate within the standard range of compensation for such office or employment. In cases of promotion where the employee to be promoted is receiving compensation equal to or greater than the minimum rate established for the position to which promotion is to be made, appointment shall be made at the nearest next salary rate higher than the compensation received by such employee.
All new employees shall be appointed at the minimum rate established for such position.
Advancement to the next higher rate within the range of compensation provided for a particular position shall be conditional upon service at each rate for at least the period specified in the schedules or later determined upon by the Village Manager and upon satisfactory efficiency in the performance of the specified duties.
Editor's Note: The schedules are on file in the Village offices.
Nothing in this article, the rules of the State Department of Civil Service or the action of the Village Council in adopting the classification and salary standardization plan shall be construed to mean that it shall be mandatory upon the head of the department, institution or commission to advance an officer or employee to the next higher rate within the range of compensation provided for the position merely because such officer or employee has served at the lower salary rate for a certain period of time.
Promotions from one class to the next higher class of positions in the classified civil service shall involve a change of duties and shall be made only when a vacancy has been created by resignation, transfer, death or dismissal or when the needs of the service require additional employees in the higher position.
Advance in compensation from rate to rate within the range for each position shall be made at such periods as may be determined upon by the Village Manager for all others and employees who are eligible for advancement after the completion of the designated period of satisfactory service. Unless otherwise provided, proof of satisfactory and meritorious service shall be established for all employees in the classified civil service through efficiency records of the departments which shall be kept in accordance with existing laws, rules and regulations and in the form approved by the State Department of Civil Service.
Where efficiency records are kept in an office in accordance with the Civil Service Act, no advancement in salary shall be granted to an employee whose average net efficiency for the six months preceding the date of request for advancement in salary is less than 75%.
Editor's Note: See N.J.S.A. 11A:1-1 et seq.
An increase above the maximum salary rate of an existing position shall not be made except in case of increased duties or responsibilities which actually involve a change of position or until changes in the prevailing compensation schedule for the position or positions in question are made as provided in § 64-6.