The financial business of the township shall
be committed to the Finance Committee, consisting of the Chief Financial
Officer, the Treasurer (who may be the Chief Financial Officer) and
two members of the governing body.
There shall be a Chief Financial Officer of
the township who, in consultation with the governing body, shall be
responsible for overall facets of planning, execution and reporting
associated with the township's finance. The official's duties shall
include the following.
A. Compiling monthly and quarterly operating expenditure
reports.
B. Preparing an historical operating expenditure report
for the purpose of yearly budget preparation suggested to the Committee
based on historical trends, specific allocation for each line item
of operation budget.
C. Collecting and reviewing cash flow information, along
with current expenditure needs, to develop a cash management program
for the township. This program shall consist of investments in any
one or a combination of those investments prescribed by the New Jersey
statutes. The official shall prepare a yearly report of investments,
indicating interest earned.
D. Informing the Department and boards of budget appropriation
balances.
E. Performing and exercising all the functions, powers
and duties provided by general law and township ordinances. He shall
keep and maintain books and records of all financial transactions
of the township in accordance with the standards and requirements
of the Division of Local Finance in the Department of Community Affairs
of the State of New Jersey. He shall have custody of all public moneys
of the township and shall make monthly reports to the Township Committee
of all receipts, expenditures, commitments and unexpended appropriations.
Within 60 days after the end of each fiscal year, he shall, under
penalties prescribed by law, make to the Township Committee and file
with the Township Clerk a detailed statement of the amount of bonds
issued and outstanding and a full and detailed account of his receipts
and disbursements for the preceding fiscal year. The statement shall
be in writing and verified by his oath and may be prepared with the
advice, assistance and consultation of the Township Auditor. All moneys
received from any source by or on behalf of the township or any department,
board, office or agency thereof, except as otherwise provided by township
ordinance, shall be paid to the Chief Financial Officer, who shall,
within 48 hours after their receipt, deposit them in the authorized
public depository of the township to the credit of the proper account.
F. Making disbursements in payment of bills and demands
upon his preaudit and approval by the Township Committee. Every warrant
shall be in the form of a warrant-check, payable to the order of the
person entitled to receive it, and shall specify the purpose for which
it is drawn and the account or appropriation to which it is chargeable.
Each warrant-check shall be prepared by the Chief Financial Officer
and shall bear the signatures of the Mayor and Administrator.
[Amended 12-12-2006 by Ord. No. 2006-13]
Within the Township Finance Committee, there
shall be a Division of the Treasury, the head of which shall be the
Township Treasurer, appointed by the governing body. The official
shall serve for a term of one year. The Treasurer may be the Chief
Financial Officer. The Township Treasurer's duties shall include the
following:
A. Coordinating with the Tax Collector and the Chief
Financial Officer in all duties set by ordinance, with emphasis on
delinquent tax trends, foreclosures and monthly monitoring of tax
receipts, to aid in a sound investment program.
B. Coordinating and developing a financial investment
program for the township.