Each agency other than the Town Board shall
designate to the Clerk the locations where records shall be available
for public inspection and copying. Records of the Town Board will
be located at the office of the Town Clerk.
Except when a different fee is otherwise prescribed
by law:
A. There shall be no fee charged for the following:
(3) Any certification pursuant to this chapter.
B. An agency may provide copies of records without charging
a fee or an agency may charge a fee for copies of records, provided
that:
(1) The fee for copying records shall not exceed the amounts
set forth in the Schedule of Fees. This section shall not be construed to mandate the raising
of fees where agencies in the past have charged less than $0.25 for
such copies.
[Amended 5-2-1991 by L.L. No. 2-1991]
(2) In agencies which do not have photocopying equipment,
a transcript of the requested records shall be made upon request.
Such transcripts may either be typed or handwritten. In such cases,
the person requesting records may be charged for the clerical time
involved in making the transcript.
(3) The fee for copies of records not covered by Subsection
B(1) and
(2) of this section shall not exceed the actual reproduction cost, which is the average unit cost for copying a record, excluding fixed costs of the agency, such as secretarial salaries.
(4) The fee for copies of Building Department documents
shall be as set forth in the Schedule of Fees.
[Added 12-9-1982; amended 5-2-1991 by L.L. No. 2-1991]
Each agency shall publicize by posting in a
conspicuous location and/or by publication in a local newspaper of
general circulation:
A. The location where records shall be made available
for inspection and copying.
B. The name, title, business address and business telephone
number of the designated records access officer.
C. The right to appeal by any person denied access to
a record and the name and business address of the person or body to
whom an appeal is to be directed.
[Adopted 5-11-1989 as L.L. No. 4-1989]
In furtherance of and in accordance with the
express purpose, function, powers and duties heretofore conferred
upon the Town Clerk/Records Management Officer for the Town of Pound
Ridge as set forth in Chapter 737 of the Laws of the State of New
York 1987, entitled "Local Government Records Law," Article 57-A,
§ 57.19 et seq. of Arts and Cultural Affairs Law, the Town
Board deems it in the best interests of the Town of Pound Ridge that:
A. A Records Advisory Board consisting of the Town Supervisor,
Town Attorney and Town Historian be established and appointed by the
governing legislative body:
(1) For the purpose of providing advice, guidance and
support to the Records Management Program by working with local government
officials in an advocacy role; and
(2) To advise the Records Management Officer on the legal,
fiscal, administrative or historical value of records.
B. Custody of some of the Town's public records be vested
in the Records Management Officer to aid and assist in the management
and preservation of same records.
The Records Management Officer of the Town of
Pound Ridge is hereby conveyed all of the right, title and interest
in and to the public records of programs and/or units of Town government
now or in the future to become defunct. Said officer shall hold the
same in the name of the Town of Pound Ridge Records Collection.
The Records Management Officer of the Town of
Pound Ridge shall administer, preserve, manage or destroy such records
in accordance with the provisions of Chapter 737, Laws of the State
of New York 1987, Article 57-A, of Arts and Cultural Affairs Law,
entitled "Local Government Records Law," and other accepted archival
practices.