There shall be a Department of Administration,
Finance and Public Affairs, the head of which shall be the Business
Administrator. His or her compensation shall be upon the terms and
provisions of the Salary Ordinance of the Township.
The Business Administrator shall either have
a degree from a recognized college or university and specialized training
in public administration or at least five years of responsible experience
in an executive or administrative position related to the duties of
the position. The Business Administrator shall be chosen solely on
the basis of executive and administrative experience or his or her
knowledge of accepted practice in respect to duties of the office
as set forth below.
The Business Administrator shall have and may
exercise all of the functions, powers and duties vested by ordinance
and, under the direction and supervision of the Mayor, shall:
A.
Assist the Mayor in the preparation of the Township
budget.
B.
Develop and enforce sound purchasing and personnel
practices and procedures for all departments, offices and agencies
of the Township and assist the Mayor in the making of policy decisions
which relate to the Township's physical development.
C.
Supervise the administration of each of the departments
established by ordinance and, for this purpose, have and exercise
such duties and powers as are provided by statute.
D.
Prescribe, issue or approve rules and regulations
for the efficient management of the Township government not inconsistent
with the statute and ordinances of the Township.
E.
Be responsible for the efficient management of the
Department and have the general powers and duties of a department
head as provided by statute or by ordinance.
F.
Coordinate the operation and administration of the
various departments, divisions, offices and agencies of the Township
government.
G.
Prescribe and prepare uniform forms of budget requests
for use by all departments and other spending agencies, together with
appropriate instructions for such use.
H.
Review and analyze all budget requests for appropriations
and make recommendations with respect thereto.
I.
Study the organization and operation of any and all
departments and other spending agencies for the purpose of budget
analysis.
J.
Prescribe and require each department and other spending
agency for which Township appropriations are made to maintain records
and produce reports of their respective work load and performance,
which may be prescribed or approved for each of the departments and
other spending agencies by the Business Administrator.
K.
With the assistance of the other departments and divisions
within his or her department, compile the budget document in accordance
with the policies established by the Mayor, for presentation by the
Mayor to the Council, in accordance with statute.
L.
Prepare all estimates of non-property-tax revenues
anticipated for the support of each annual budget.
M.
Maintain a continuous administrative review of departmental
operating methods, organization and management. In cooperation with
the heads of the various departments and divisions thereof, he or
she shall develop standards to improve administrative practice and
procedure and the management of the Township government and shall
make recommendations of such standards to the Mayor.
N.
Cooperate with the State of New Jersey in the enforcement
and administration of state laws and regulations of Township personnel
(civil service) within the Township.
O.
Assist in the recruitment of qualified persons for
offices and positions in the Township government and encourage such
persons to take examinations required for such offices and positions.
P.
Prepare and recommend to the Mayor such rules as the
Business Administrator may find necessary, appropriate or desirable
to improve personnel administration within the Township government.
Q.
Prepare, install and maintain a job classification
plan based on the duties, authority and responsibility of offices,
employments and positions in the Township government.
R.
Prepare and maintain a pay plan based upon such job
classification.
S.
Establish and maintain a roster of all persons in
the Township government which shall set forth the significant facts
relating to personnel administration.
T.
Develop and establish in-service training programs
for persons in the Township government.
U.
Maintain a continuous study of the operation and effect
of personnel methods and practices in the Township government, including
hours and days of work, leaves of absence, sick leaves, vacations,
pensions and retirement provisions, and report findings and recommendations
to the Mayor.
V.
Supervise, direct and control the Divisions of Finance,
Tax Assessment, Tax Collection, and the Bureau of Purchasing.
W.
Designate any official to be designated by the Township
of Brick as referenced throughout the Township Code of the Township
of Brick in those instances where a designating officer is not specified.
For those instances in which the Business Administrator is the designating
officer, if an officer has not been designated to enforce the provisions
of a given chapter, the Business Administrator shall be responsible
for the enforcement of the chapter unless and until he or she designates
an official for that specific purpose.
X.
Assist the Township Clerk and the Council President
in the preparation of the Council meeting agenda.
Y.
Other unspecified duties as may arise and/or be assigned
by the Mayor.
There is hereby created the position of Deputy
Municipal Department Head (Administration, Finance and Public Affairs).
The Deputy Municipal Department Head (Administration, Finance and
Public Affairs) shall be appointed by the Mayor, with the advice and
consent of the Township Council and shall be compensated in accordance
with the Salary Ordinance of the Township of Brick.
The Deputy Municipal Department Head (Administration,
Finance and Public Affairs) shall either have a degree from a recognized
college or university and specialized training in public administration
or at least five years of responsible experience in an executive or
administrative position reasonably related to the duties of the position.
The duties of the Deputy Municipal Department
Head (Administration, Finance and Public Affairs) shall be as follows:
to assist the Business Administrator in performing the functions and
duties of his office and to perform such additional functions and
duties as shall be prescribed by the Mayor and Business Administrator.
The budget document shall be in such form as
required by law for municipal budgets. If requested by the Mayor or
Business Administrator, or requested by the Council, the department
heads and/or Township officers shall provide an analysis which may
include, for each department, division and agency, the total number
of positions of each class and grade authorized by the budget compared
with the corresponding number actually employed at the beginning and
end of the preceding budget period and a detailed analysis to support
the various expenditure estimates in terms of the cost of performance
of functional programs and activities, stating separately operating
and capital costs. The Council may require the presence of a department
head or officer at hearings on the municipal budget, after the presentation
of the budget by the Mayor to the Council.
