All public offices, except where otherwise provided
by law, shall be open for business every day, except holidays, from
8:30 a.m. to 4:30 p.m., subject to the power of the Council to increase
such hours for the necessary accommodation of the public.
A.
All departments shall keep such attendance records
as may be necessary to accurately support the departmental payroll.
B.
Any absence of a regular employee shall be recorded
on the first day of such absence on such forms as the Personnel Director
may require. This form may show the reason for absence, whether it
was with or without pay and any other information as may be necessary.
In computing time of employment, credit shall
be given for all time such official or employee is absent from duty
on sick leave. The words "two weeks" shall mean the number of working
days an employee would ordinarily work in a normal two-week period
which does not include a holiday.
[Amended 8-12-1969; 9-14-1981; 6-8-1987; 12-3-2001 by Ord. No. 2001-11]
A.
All personnel (prorated for less-than-full-time employees)
not covered by a collective bargaining agreement shall be entitled
to the following holidays:
(1)
New Year's Day.
(2)
Washington's Birthday.
(3)
Memorial Day.
(5)
Victory Day.
(6)
Indigenous Peoples Day.
[Amended 10-3-2022 by Ord. No. 2022-21]
(7)
Thanksgiving Day.
(8)
Day following Thanksgiving Day.
(9)
Martin Luther King, Jr., Day.
(10)
Independence Day.
(11)
Labor Day.
(12)
Veterans Day.
(13)
Christmas Day.
B.
When a holiday falls on a Saturday or Sunday, the
following Monday shall be observed. Presidential Election Day and
such other days as the Town Council shall from time to time designate
shall also be considered paid time off.
[Added 10-3-2022 by Ord. No. 2022-19
Overtime work is defined as all time which a
Town employee, except part-time employees, or department heads are
required to perform in excess of the number of hours per week regularly
scheduled for this position, except that, in any week during which
a holiday or holidays occur, the holiday or holidays will be included
in computing the basic workweek.
Leave of absence with pay may be granted by
the Town Manager to permit employees to attend professional meetings
or conferences in the interest of the Town or other justifiable reasons.
Leave of absence without pay may be granted
by the Town Manager when requested by an employee when such leave
is deemed justified. Leave may be granted when, due to extended illness,
the accumulated sick leave and annual leave have been used and for
the extension of vacation time where circumstances will permit or
for other purposes.
[Amended 7-11-1977; 6-14-1982; 6-6-1988 by Ord.
No. 85-5; 6-6-2022 by Ord. No. 2022-11
A.
Terms defined.
(1)
Sick Leave is defined to mean the absence from duty of an employee
because of personal illness or injury which renders the employee incapable
of performing work or duties related to the position held by the employee.
(2)
Family Sick Leave is defined as time off taken as sick leave to attend
to the illness of a child, stepchild, grandchild, parent, or spouse.
B.
All full-time employees of the Town shall be entitled to 1 1/4
days of Sick Leave for each full month's service. Such Sick Leave
may be accumulated to a maximum of 120 days.
C.
Employees may use up to five days of Sick Leave each fiscal year
to attend to the illness of a child, stepchild, grandchild, parent,
or spouse. These five days are referred to as Family Sick Leave and
should be noted on the employee's time sheet.
D.
Payment of unused Sick Leave. After the maximum accumulation of 120
days, on an annual basis, in any case where an employee has accumulated
their maximum Sick Leave entitlement, they shall, at the end of each
calendar year, be entitled to be paid 75% of their unused yearly Sick
Leave entitlement with such payment to be made on the basis of said
employee's daily rate of pay effective at the time of said payment
and shall be paid to the employee by the 15th day of February of the
following calendar year.
E.
Sick Leave may only be used when the employee is ill or incapacitated,
and/or only for physician visits and testing for the treatment of
chronic or acute illness. Sick Leave shall not be used for routine
examinations.
F.
Notice of sickness, injury or Family Sick Leave should be given to
the department head prior to the start of the workday. If the department
head is unavailable, notice shall be given to the Town Manager or
Human Resources.
G.
Two days of Sick Leave may be used in one-hour increments provided
that such incremental time be used at the beginning or the end of
the scheduled workday, or immediately before or after the scheduled
lunch break. All additional Sick Leave may be used in half-day increments.
H.
Barrington's Non-Union Employees are required to provide a doctor's
note for an absence of three or more consecutive workdays. When Sick
leave is taken on a day immediately before or after a paid holiday,
vacation day, or other paid time off, a doctor's note is required.
[Amended 9-10-1973; 9-5-2018 by Ord. No. 2018-10]
All full-time nonunion employees, that qualify
for Family Medical Leave to care for a family member, may elect to
use up to 20 accrued sick days after exhausting all other options
(vacation, personal and compensatory time).
[Added 9-5-2018 by Ord.
No. 2018-10; amended 6-5-2023 by Ord. No. 2023-7]
Whenever any official or employee is compelled to be absent
from duty by reason of death, or critical illness where death appears
imminent, of parents, brother, sister, husband, wife, grandparents
or child, or the father or mother of the spouse of such officer or
employee, such officer or employee shall receive compensation during
such absence at the regular rate of pay for a period not to exceed
three days. One-day leave without loss of compensation shall be permitted
at the discretion of the Town Manager to allow an employee to attend
the funeral of other relatives not provided for above.
[Amended 8-12-1969; 9-10-1973; 7-11-1977]
A.
All officials and employees in continuous and regular
service of the Town with a fixed compensation and who shall have been
in the service of the Town for not less than one year immediately
preceding the commencement of the vacation shall be allowed:
(1)
After one year through five years of service: in each
calendar year, a vacation with pay of 12 regularly scheduled working
days, computed on the basis of a five-day workweek. In cases of employees
working more than a five-day workweek, vacation time shall be 12 working
days.
(2)
Six years to 10 years of service: after five years
of service with the Town, as set forth above, a vacation with pay
of 15 regularly scheduled working days on the basis of a five-day
workweek. In cases of employees working more than a five-day workweek,
the vacation shall be 15 working days.
(3)
After 10 years through 15 years of service: after
10 years of service with the Town, as set forth above, a vacation
with pay of 18 regularly scheduled working days on the basis of a
five-day workweek. In cases of employees working more than a five-day
workweek, the vacation shall be 18 working days.
(4)
After 15 years of service and over: after 15 years
of service and over, as set forth above, a vacation with pay of 20
regularly schedule working days on the basis of a five-day workweek.
In cases of employees working more than a five-day workweek, the vacation
shall be 20 working days.
B.
Holiday during vacation period. If a holiday, as set forth in § 33-23, occurs within the vacation period of any official or employee, they shall be granted additional vacation time to compensate for such holiday or holidays.
C.
Evening meeting compensation. Any department head
who is required by the nature of their position to attend 12 or more
night meetings per year, in person or remote, shall be entitled to
a vacation with pay of five regularly scheduled working days on the
basis of a five-day workweek.
[Amended 10-3-2022 by Ord. No. 2022-22]
D.
Accumulation of leave. Annual leave may be accumulated
up to an amount not exceeding five weeks. If an employee has not exercised
their right to take leave, they shall forfeit any days accumulating
which exceed five weeks of leave time. They may not regain these days
forfeited.
E.
Earned vacation during probationary period. After
six months of service, an employee shall be eligible to take six days
of vacation time earned during the probationary period.
In the event that any official or employee shall
leave the service of the Town while they are entitled to vacation
time as provided herein, they shall be paid for the vacation period
to which they were entitled; provided, however, that, in the case
of an official or employee who shall be dismissed from the service
of the Town, it shall be within the discretion of the head of the
department in which they were employed, or of the board or other official
body having the power of appointment or removal, to determine whether
such official or employee shall receive pay for any vacation period
to which, but for dismissal, they shall have been entitled. In the
case of any official or employee whose service is terminated by their
death, such payment shall be made to the person legally entitled thereto.
A.
No employee shall acquire any vested interest in accumulated sick leave time which shall extend beyond their period of employment. Sick leave time is limited to purposes stated in § 33-27 above, and the employee acquires no right to these days, except under the conditions as specified, and shall not be entitled to any compensation for accumulated sick leave on termination of employment.
B.
Upon retirement, an employee shall receive full payment
for 30 days of accumulated unused sick leave credits if said accumulation
at the time exceeds 90 days of credit.
[Added 6-6-1988 by Ord. No. 88-5]
[Amended 6-14-1982; 6-6-1988 by Ord. No. 88-5; 5-8-1989 by Ord. No. 89-7; 4-5-1993 by Ord. No. 93-6]
A.
Retirement prior to July 1, 1983. Upon termination
of employment by retirement, a former employee shall be given the
option of continuing their participation in the Town's Medical Service
Plan. If an employee selects to continue their enrollment, they shall
assume full cost of their membership. Such membership costs shall
be paid in advance to the Town Treasurer on such basis as the Treasurer
shall deem advisable. Failure to make payments in advance of the medical
service agency billing the Town shall constitute automatic cancellation
of the former employee's membership.
B.
Effective with the passage of this section, those individuals who have met pension plan requirements and who have completed a minimum of between 10 and 19 years of service with the Town shall be entitled to receive medical health insurance benefits as provided in § 33-35, as amended (not including dental coverage), for the remainder of the fiscal year in which they retire and for three additional consecutive years thereafter, or until such time as they are eligible for Medicare or other federally subsidized programs, whichever occurs first. If an employee receives such insurance under a policy held by a spouse or from another employer, the Town of Barrington shall not be required to purchase said insurance for the retired employee.
[Amended 9-12-1994 by Ord. No. 94-12]
C.
Effective with the passage of this section, those individuals who have met pension plan requirements and who have completed a minimum of 20 or more years of service with the Town shall be entitled to receive medical health insurance benefits as provided in § 33-35, as amended (not including dental coverage), for the remainder of the fiscal year in which they retire and for five additional consecutive years thereafter, or until such time as they are eligible for Medicare or other federally subsidized programs, whichever occurs first. If an employee receives such insurance under a policy held by a spouse or from another employer, the Town of Barrington shall not be required to purchase said insurance for the retired employee.
[Amended 9-12-1994 by Ord. No. 94-12]
D.
A retired employee shall receive health insurance
coverage comparable to that coverage which they received during their
employment. Such coverage to the retired individual cannot be upgraded
or changed from single to family coverage by the retired individual
during the period of time within which the Town supplies said retirement
coverage.
E.
Under penalty of lost coverage, the Town must be notified
by the retiree of any changes in marital status (divorce or death)
or the status of dependents or any change which affects the Town's
requirements to provide retirement insurance coverage. Upon such notice
received from the retiree, the Town shall be authorized to downgrade
the health insurance policy of a retired individual or may cancel
such coverage upon the retiree's remarriage or coverage under a spouse's
policy or by another employer. In all instances, it is incumbent upon
the retiree to notify the Town of the status changes, and the failure
to notify may result in cancellation of the retiree's coverage. Individuals
hired after September 1, 1994, shall not be eligible for the benefits
described in this amendment, except that under COBRA (Omnibus Budget
Reconciliation Act), a former employee may continue this health insurance
coverage at their own expense for 18 months if single, or 36 months
if with dependent, or as permitted by any amendment thereto.
[Amended 9-12-1994 by Ord. No. 94-12]
Upon passage of this chapter, sick leave credit
shall be established for all permanent employees at the rate of three
days for each year of service or part thereof.
[Added 7-10-1967]
Any employee who is a member of a United States
Military Reserve or National Guard unit shall be allowed time off
without pay for daily or weekend drills. If such employee is required
to attend a summer training camp, not to exceed two weeks per year,
they shall be paid the difference between their military salary and
municipal salary upon presentation of proper vouchers.
A.
That the
Town provide health-care coverage and pay differential for all full-time
Town employees that are called to involuntary active military duty
whether it is in the states or overseas.
[Added 12-4-2023 by Ord. No. 2023-11]
[Added 9-10-1973; amended 7-8-1974; 8-12-1975; 6-9-1986; 6-8-1987; 6-6-1988 by Ord. No. 88-5; 5-13-1991 by Ord. No. 91-6; 4-5-1993 by Ord. No. 93-6]
A.
Effective July 1, 1987, all full-time personnel not
covered by a collective bargaining agreement shall be entitled to
family or individual hospital, medical and dental coverages with the
full premiums therefor paid by the Town.
B.
Individuals who begin employment with the Town on
or after July 1, 1991, shall pay 20% of the actual cost of the premiums
to participate in the hospital, medical and dental coverages of their
choice. Eligible coverages shall be as indicated in this section.
Prorated payroll deductions shall be made automatically from the employee's
regular pay.
C.
Individuals who waive their right to medical/dental coverage options, shall be entitled to receive 50% of the working rate for the least expensive family or individual plan to which that employee would be entitled. This computation shall be calculated after the 20% actual cost of premiums is deducted as set forth in Subsection B herein, applicable. Notwithstanding the foregoing:
[Added 1-7-2002 by Ord. No. 2001-12; amended 10-4-2021 by Ord. No. 2021-15]
(1)
If
the employee is married to an employee of the Town or Barrington Public
Schools, the employee shall not be entitled to the medical buy-back
benefit or an additional medical/dental plan.
(2)
Individuals
under 26 years of age who waive their right to health and dental insurance
due to insurance coverage by their parent(s) shall not be entitled
to the medical buyback.
[Added 6-11-1984; amended 4-5-1993 by Ord. No. 93-6]
The Town of Barrington shall furnish to nonunion,
full-time employees group term life insurance.
